HomeMy WebLinkAboutLBMinutes_2014_01_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
January 14, 2014
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, January 14, 2014 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Mac Harris called the meeting to order. He invited new trustee Kyle Schaefer to introduce
himself to the rest of the Board.
Mac Harris called for approval of the meeting agenda. Janell Hoffelt moved to approve the agenda. Bill
Gengler seconded. Motion carried.
Mac Harris called for approval of the minutes from the December 10, 2013 meeting. Larry Rogers moved
to approve the minutes. Bill Gengler seconded. Motion carried.
Bills and Salaries:
Elvita Landau noted that the Library paid for additional content for Overdrive last month. Cathy Enlow
also purchased four desktop computers. Larry Rogers moved to approve the list of bills. Bill Gengler
seconded. Motion carried.
Financial Report:
Elvita Landau drew the Board’s attention to the General Fund budget through the end of December.
While some invoices will still be paid from these funds, there was a larger than expected amount of the
budget which was not spent in 2013. Elvita distributed copies of the 2014 General Fund budget to the
Board members for their information.
Librarian’s Report:
Circulation is down a bit for December and the whole year. The door count was down a bit in December.
Dairy Queen has suspended our participation temporarily to give other organizations an opportunity to
earn money.
South Dakota Library Network looks like it will be dissolving. We will need to select a different software
vendor or opt to contract with the Board of Regents for services. There are concerns about the level of
service a contract might provide and about interlibrary loan if we choose a standalone option.
Representatives from SDLN public libraries will meet on February 7 to further discuss the situation.
ALA Library Board training: We were selected to participate to participate in the South Dakota Trustee
Academy. There are seven hour-long webinars to be completed by Board members and the director
between February 3, 2014 and January 31, 2015. Elvita will have the passwords at our February 11th
meeting.
Election of Officers:
Mac Harris called for nominations for Board officers for 2014. Bill Gengler nominated Larry Rogers for
Chair. Janell Hoffelt seconded. Motion carried.
Mac Harris nominated Bill Gengler for Vice-Chair. Larry Rogers seconded. Motion carried.
Set day and time for Board meetings:
Larry Rogers moved that the Board maintain the schedule of meeting on the second Tuesday of each
month at 5:30 p.m. Janell Hoffelt seconded. Motion carried.
2014 Fines Account Budget:
Elvita presented the 2014 Fines Account budget for approval. The Library has $35,000.00 in actual
spending authority. Elvita has budgeted slightly less for programming. The dues line item has been
increased slightly. The interlibrary loan fees have also been increased to pay other libraries for their
items that our patrons have lost or damaged. The Miscellaneous line item was decreased.
Bill Gengler moved to approve the 2014 Fines Account budget. Janell Hoffelt seconded. Motion carried.
Bill Gengler made a suggestion that the minutes include a note commending Gloria Thvedt for her
service on the Library Board, and that a thank you be sent to her.
The next Library Board meeting will be on Tuesday, February 11 at 5:30 p.m.
Larry Rogers/Bill Gengler moved/seconded that meeting be adjourned. Motion carried.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Elvita Landau, Library Director