HomeMy WebLinkAboutLBMinutes_2013_12_10BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
December 10, 2013
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, December 10, 2013 at 5:30 p.m. in
the Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt and Larry Rogers
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Mac Harris called for approval of the meeting agenda. Larry Rogers moved to approve the
agenda. Bill Gengler seconded. Motion carried.
Mac Harris called for approval of the minutes from the October 15, 2013 meeting. Larry Rogers moved
to approve the minutes. Bill Gengler seconded. Motion carried.
Bills and Salaries:
Elvita Landau noted that the Library paid our Overdrive subscription last month, and there were also
charges for random drug testing. Elvita got a price break for the MPLA conference by registering before
the first of the year. The staff bought a lot of materials last month, using up budgeted funds.
Janell Hoffelt moved to approve the list of bills. Bill Gengler seconded. Motion carried.
Financial Report:
Elvita Landau noted General Fund spending will go over budget on advertising and telephone charges.
There was a rate hike on July 1, 2013 for telephone services. The electric & water line item will probably
be over budget because of natural gas heating costs. The Fines Account budget is doing well, but will
probably go over budget for dues. In the Gifts Account, the Friends of the Library reimbursed the
Library for public printer supplies (toner and paper) for 2013.
Librarian’s Report:
In statistics, Elvita noted that if we have a good December, we should be about where we were last year.
We are on track with materials added. Katherine Eberline is currently weeding the picture book
collection.
CD Renewals:
Two CDs came due in November. The First Bank & Trust CD for $10,399.89 was renewed for two years at
0.4%. The Metabank CD for $18,505.66 was renewed for two years at 0.65%. Janell Hoffelt moved to
approve the CD renewals. Bill Gengler seconded. Motion carried.
End of Year Expenses:
Elvita requested an additional $8,800.00 to be spent as follows:
Overdrive content - $5,000.00
Supplies - $1,000.00
Children’s books - $1,300.00
Large print books - $500.00
Capital less than $5,000.00 for a new computer - $1,000.00
Bill Gengler moved to approve the spending request. Janell Hoffelt seconded. Motion carried.
Elvita noted that a number of lighting ballasts need to be replaced. The electrician would not be able to
get them done before the end of the year. The Board will need to look at that expense in 2014.
Strategic Planning:
Elvita explained that the Strategic Planning Committee selected the top three roles to be filled by the
Library.
1. Satisfy curiosity – lifelong learning
2. Stimulate imagination
3. Create young readers – early literacy
The Library will be doing a mini-survey of parents to evaluate how they feel about our preschool
programming, specifically the puppet shows and Story time days and times. The problem in expanding in
this area is that Katherine is already maxed out in terms of time available. Elvita may propose hours for
an assistant for Katherine year round, not just in the summer months.
Larry Rogers moved to approve these three roles. Bill Gengler seconded. Motion carried.
The next step will be having the staff work on their version of goals. Elvita will be doing a three year
plan, rather than five years.
Elvita announced that Larry Rogers has been reappointed to the Library Board. Kyle Schaefer is the new
Library Board member.
South Dakota Library Network:
Elvita gave background and a status report to the Library Board. She will keep Board members informed
on future developments.
Trustee Training Application:
The state has purchased 24 licenses for trustee training, which will be done online and be self-paced.
The training sessions must be completed between February 2, 2014 and January 1, 2015. This is part of
the requirement for recertification at the exemplary level for the Library. Bill Gengler moved to have
Elvita apply for the training grant. Larry Rogers seconded. Motion carried.
The next Library Board meeting will be on Tuesday, January 14 at 5:30 p.m. At that meeting, the Board
will set the day and time for forthcoming meetings with new Board member Kyle Schaefer present.
The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Library Director