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HomeMy WebLinkAboutLBMinutes_2013_04_09BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES April 9, 2013 MINUTES The Board of Trustees of the Brookings Public Library met Tuesday, April 9, 2013 at 5:30 p.m. in the Historical Room of the Brookings Public Library MEMBERS PRESENT: Bill Gengler, Mac Harris, Larry Rogers and Gloria Thvedt OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow President Mac Harris called for approval of the meeting agenda. Elvita Landau made one addition, regarding a travel request. Mac Harris indicated that could be added to the Librarian’s report. Larry Rogers moved to approve the agenda with the addition. Gloria Thvedt seconded. Motion carried. Mac Harris called for approval of the minutes from the March 12, 2013 meeting. Larry Rogers moved to approve the minutes. Bill Gengler seconded. Motion carried. Bills and Salaries: Elvita Landau pointed out the increased amount going through the City’s purchase card payment system. Bill Gengler moved to approve the list of bills. Larry Rogers seconded. Motion carried. Financial Report: In the General Fund budget, there will be a larger amount coming from the temporary pay line item, since the ¾ time position was split into two part-time positions. The ¾ time position had been paid from the regular pay line item. The March Fines Account expenditures reflect a large amount for Summer Reading Program supplies. The March Gifts Account expenditures include a large amount for Summer Reading Program t-shirts, which are funded by sponsors. Librarian’s Report: • Circulation is down a bit. The Tumblebooks icon was unavailable for a couple of weeks following our web page conversion. The problem has been correcting, and April’s usage numbers should increase accordingly. • An intern has been helping Nita Gill with the adult nonfiction collection. • The Library has scheduled a Volunteer Appreciation Reception on April 17. All Library Board members have been invited. • The Library received a note of congratulations for our 100th Anniversary from the State Librarian. • Travel request: Elvita Landau requested approval of funding for Nita Gill to attend the ALA Conference in Chicago from June 27 to July 2, 2013. The cost would be around $2,000. Larry Rogers moved to approve the request. Bill Gengler seconded. Motion carried. Discussion of Mayor’s Coffee Topics: Elvita Landau asked if the Library Board had any suggested topics for the upcoming annual Mayor’s Coffee. The Board Chair and Vice Chair are invited. The Board did not suggest any items for discussion. Problem Patron Policy Request: The care giver for a young adult has requested that the young woman in her care be banned from the Library. The care giver has returned, for a second time, several Brookings Public Library books found in the young woman’s room. The items had not been checked out, and the Library barcodes had been removed. Elvita Landau explained to the care giver that it would be difficult for our staff to keep track of the young woman and whether or not she would be here. Larry Rogers moved to suspend the young woman’s Library privileges for a period of 90 days. Bill Gengler seconded. Motion carried. 100th Anniversary Celebration: • The musician we had hoped to schedule is unavailable. • The Library has received a proclamation from the Governor. It will be read at the reception on April 14, along with the proclamation from the Mayor. • We have mugs to give away, as well as door prizes. • The food had been organized. • We will have balloons at each demonstration station. • Former Library Board members will be introduced during the program. Pete Hautman gave an excellent talk at the Middle School and at the Library. There were more than 40 people present for the showing of “The Indomitable Teddy Roosevelt” film. Possible Future Services: Elvita Landau proposed three new services. 1) A mobile app would allow patrons to view the Library catalog, renew items, put items on hold, check the Library calendar and other functions. We have looked at Boopsie at an approximate cost of $1500.00. 2) Zinio offers digital magazine downloads for iPads and Android devices. The Library would select the titles it wants to offer. The service would cost $2000 plus individual subscription costs. Bill Gengler questioned whether this would decrease the number of people who come to the Library to read magazines. Elvita Landau suggested that we would probably add digital versions of magazines that were not available in paper form at the Library, adding more variety for patrons. 3) Music downloads for MP3 players, iPods and other devices. We could select either a per song charge, or a subscription for unlimited downloads. There would be a limit of three downloads per patron per week. Eventually, the Library would stop buying music on CD. This would cost $6000 annually. Elvita discussed the need for a new electronic services staff position. This staff person would be responsible for social media, electronic apps, and the Library’s website. If a MLS degree was required, salary would begin at around $40,000.00. Mac Harris asked if it might be possible to share the position with the City. Larry Rogers commented that it would be nice to have someone with library and electronic resources training. The Library Board authorized Elvita to write up a job description and present it to the City’s Human Resources department. Policy Review – Volunteers Program: The Library receives approximately 1,000 hours of service from our volunteers. All of the young adult volunteer slots are currently filled. We could use a few more adult volunteers. Gloria Thvedt moved to approve the Volunteers Program policy. Bill Gengler seconded. Motion carried. The next Library Board meeting will be on Tuesday, May 14. The meeting adjourned at 6:15 p.m. Respectfully submitted, Elvita Landau, Library Director