HomeMy WebLinkAboutLBMinutes_2013_03_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
March 12, 2013
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, March 12, 2013 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Gloria Thvedt
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Mac Harris called for approval of the meeting agenda. Bill Gengler moved to approve the
agenda. Janell Hoffelt seconded. Motion carried.
Mac Harris called for approval of the minutes from the February 12, 2013 meeting. Larry Rogers moved
to approve the minutes. Janell Hoffelt seconded. Motion carried.
Bills and Salaries:
Elvita Landau explained that the Library is still adjusting to the new purchase card payment system
instituted by the City of Brookings. Larry Rogers moved to approve the list of bills. Bill Gengler
seconded. Motion carried.
Financial Report:
Budget information from the City Finance Office was reviewed. There will be a larger amount shown in
next month’s report, due to Purchase Card amounts paid out during the month of March.
The Fines and Gifts account ledgers were also reviewed.
Librarian’s Report:
• Circulation is down a bit. Computer use is up. Total number of patrons is down, due to a recent
purge of expired cards.
• Access 360 is ready to be activated when the content is purchased.
• Michael Ross accepted a professional position at a library in Colorado. It was decided to split his
position into two 15-hour per week positions. Evan Washechek and Peggy Whalen are filling
those two positions. We now need to fill one evening/weekend position.
• The Library received a $200.00 check from the Golden Service Club for the purchase of
children’s board books.
• The Library’s new website is up. We are still tweaking a few things and need to add pictures.
• Personnel from the South Dakota Bureau of Technology are installing equipment awarded
through the Broadband Initiative grant.
• Regarding computer training for Brookings County employees: Vince Landau will provide
training in Outlook and Excel at Daktronics. Microsoft Word training will be held here at the
Library. The County has suggested dates in the summer.
• Brookings Park and Rec guys have put in several weeks’ work at the Library, cleaning up our to-
do list in preparation for the 100th Anniversary Celebration.
Annual Report:
Elvita Landau walked the Library Board through the annual report that will be submitted to the State
Library. Corrections were noted for Board members’ addresses and phone numbers. Gloria Thvedt
moved to approve the report with corrections. Bill Gengler seconded. Motion carried.
100th Anniversary Celebration:
• Author Pete Hautman will give an evening program for the public. The Library’s current display
of his books has been very popular. Cover to Cover will be ordering books for us to sell.
• The reception will be on Sunday, April 14, with a program at 1:45 p.m. Greeters will be stationed
in the foyer. Food will be provided by Mango Tree Coffee, and will be served upstairs. Menu will
include cheesecake and chocolate chip cookies.
• The demo stations and other activities will be held downstairs. Elvita will suggest to the Friends
of the Library that they have a FOL membership table.
• We will be ordering bright yellow mugs, which resemble our library cards, with a 100th
anniversary emblem for adults and slinkies for the kids.
• Invitations will be going out on postcards.
• The week will also include a presentation by John Miller, a puppet show and our annual
Illustrate-A- Book Contest Award ceremony.
Strategic Planning Cycle:
The Library’s current strategic plan ends this year, and we plan to do a new one as part of our 100th
Anniversary Celebration. The Board discussed timing for a survey of the public, whether it should be
done in the middle of the process, or at the beginning. Consensus was that the survey should be done
first, in June, both in-house and online.
The Board discussed the make-up of the Strategic Planning Committee, which would start in September,
after the survey is complete. Suggestions and discussion included that the committee include no more
than 12 people, and whether a facilitator should be hired. Elvita recommended including two staff
members, and possibly the City Manager. It would probably be necessary to have three meetings. Elvita
invited Board members to make suggestions of people to serve on the committee, and to bring
suggestions to the next Board meeting in April. It was suggested that Friends of the Library members be
asked to stand at the doors to distribute the in-house survey, so that staff does not have to handle that
additional activity during the summer.
Display Policy Review:
The phrase “The library will not display or promote raffle items or allow donation collection containers
for community groups, except Friends of the Library.” was added. Janell Hoffelt moved to accept the
policy changes. Bill Gengler seconded. Motion carried.
The next Library Board meeting will be on Tuesday, April 9.
The meeting adjourned at 6:35 p.m.
Respectfully submitted,
Elvita Landau, Library Director