HomeMy WebLinkAboutLBMinutes_2012_10_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
October 9, 2012
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, October 9, 2012 at 5:30 p.m. in
Cooper Room B of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janel Hoffelt, Larry Rogers and Gloria Thvedt
OTHERS PRESENT: Elvita Landau and Alice Hayes
President Mac Harris called the meeting to order at 5:30 p.m.
Rogers moved to approve the minutes of the September 11, 2012 meeting. Seconded by Bill Gengler.
Motion carried.
BILLS AND SALARIES – The Board reviewed the October 2012 bills. Larry Rogers moved to pay all bills
and salaries. Gloria Thvedt seconded. Motion carried.
FINANCIAL REPORT – The Board discussed the budget status. Peg Whalen’s retirement payout impacted
payroll, Maintenance and Equipment line item is currently over-budget, and the Travel line item will
probably go over budget. The Library hopes to replace our microfilm printer later this year.
LIBRARIAN’S REPORT – Items of note are:
Library circulation was down for September. Larry Rogers and Elvita Landau discussed the
impact of ebooks on our circulation. Computer use was also down
199 stories were submitted for the 2012 Scary Story Contest.
The Library is fully staffed at this time. Michael Ross is the new Circulation Assistant. Evan
Washechek and Alaina Hanks are new Library Assistants.
The Friends of the Library book sale was very successful. There was discussion of possibility of
needing to declare surplus books prior to the book sale.
REVIEW OF FINES AND FEES – Last year a fee was added for use of meeting rooms by for-profit groups.
Out-of-county fees were also raised last year. Elvita Landau did not recommend any new changes.
COMPUTER PURCHASES – We currently have computers in the children’s section with programs for
early literacy, ages 2-8 years. A new version is available for ages 6-14. The iMacs located across from the
circulation desk are only used to play a few games currently and are getting old. Elvita Landau proposed
the purchase of two computers for ages 6-14 and one for ages 2-8. The cost would be about $9,000.00.
Elvita suggested $3,000 come from the general budget for computers, $3,000 from the fines account,
and $3,000 from the gifts account. Gloria Thvedt made a motion to approve the purchases. Janel Hoffelt
seconded. Motion carried.
POLICY REVIEW – GENEALOGY GUIDELINES – The Board reviewed the Genealogy Policy and added “The
Library is an affiliate of the FamilySearch Research and Library System which allows patrons to request
microfilm from FamilySearch and have it sent here for a fee. The Library does not collect the fees for the
service, but serves as a resource for viewing the reels.” Larry Rogers moved to approve the change.
Janel Hoffelt seconded. Motion carried.
EXECUTIVE SESSION - The Library Board voted to go into Executive Session for a contractual discussion.
Bill Gengler moved to exit Executive Session. Larry Rogers seconded. The motion carried.
NEXT MEETING – Tuesday, November 13 at 5:30 p.m. The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Elvita Landau, Library Director