HomeMy WebLinkAboutLBMinutes_2012_07_10BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JULY 10, 2012
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, July 10, 2012 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Gloria Thvedt
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Chair Mac Harris called the meeting to order at 5:30 p.m. Gloria Thvedt moved to accept the
agenda as presented. Larry Rogers seconded. Motion approved.
Larry Rogers moved to approve the minutes from the June 12, 2012 meeting. Janell Hoffelt
seconded. Motion carried.
BILLS AND SALARIES – The Board reviewed the July 2012 bills. Bill Gengler moved to pay all bills
and salaries. Larry Rogers seconded. Motion approved.
FINANCIAL REPORT – The Board examined the monthly finance report from the City Finance
Office. About 56% of the annual budget remains. Most line items are within budget, although
Maintenance Equipment and Maintenance Building lines are being used more quickly than expected.
LIBRARIAN’S REPORT – items of note are:
• All the summer reading programs are going strong. There are 1556 children signed up to read as
of this week.
• The Library is applying for a traveling exhibit entitled Civil War 150.
• The Library had a float in the 4th of July parade.
• Mango Tree Coffee has reopened.
• SDLN is still reviewing the software from the three vendors for the next integrated library
system.
MANGO TREE CONTRACT – The Board discussed the yearly contract for Mango Tree Coffee
Shop. Suggested changes related to the food and beverage menu and the hours of operation were
discussed. Larry Rogers moved to approve the suggested changes to the contract. Bill Gengler
seconded. Motion approved.
SDLA RAFFLE – The Overdrive Co. has donated a Sony Reader to the South Dakota Library
Association. SDLA received permission from the State to raffle the reader and would like to be able
to sell raffle tickets at our library. Larry Rogers made a motion to give permission to sell SDLA raffle
tickets for a Sony Reader at our Circulation desk. Janell Hoffelt seconded. Motion approved.
Proceeds from the sales will purchase new ebooks.
DISCUSSION OF EBOOK AND DIGITAL BRANCH FUTURE – The Board viewed a promotional
video from the Douglas County (CO) Library highlighting their virtual power wall display, mobile
device access, and Freegal, a online subscription music service. Following discussion on the
changing ways libraries see themselves and their services, the Board endorsed the idea of further
exploration into the digital branch library.
STRATEGIC PLAN UPDATE – The current Strategic Plan ends in 2012. The Board reviewed each
goal and objective and how each was met. The next Strategic Planning Committee will be part of
the events for our 100th anniversary in 2013.
ANNUAL REVIEW OF THE DIRECTOR – Each Board member received an evaluation document for
review of the Library Director. Board members are to bring the evaluations to the next meeting.
The results will be turned in to the City Manager.
NEXT MEETING – Tuesday, August 14, 2012 at 5:30 p.m.
The meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Elvita Landau, Director