HomeMy WebLinkAboutLBMinutes_2012_05_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
MAY 8, 2012
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday May 8, 2012 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Gloria Thvedt
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Chair Mac Harris called the meeting to order at 5:30 p.m. Larry Rogers moved to accept the
agenda as presented. Bill Gengler seconded. Motion approved.
Larry Rogers moved to approve the minutes of the April 10, 2012 meeting. Gloria Thvedt
seconded. Motion carried.
BILLS AND SALARIES – The Board reviewed the April 2012 bills. Bill Gengler moved to pay all
bills and salaries. Janell Hoffelt seconded. Motion approved.
FINANCIAL REPORT – The Board examined the current budget report from the City Finance
Office. Although most line items are well within budget, the building maintenance and travel line items
will need to be closely watched.
LIBRARIAN’S REPORT – Items of note are:
• Registration for the summer programs for children, teens, and adults is May 29th. The theme
this year is “Dream Big, Read” for children and “Own the Night” for teens
• As part of National Bicycle Month, on May 17 we will serve lemonade prepared using a bicycle
powered blender.
• A computer class focusing on using “Pinterest” will be May 24th.
• Three vendors have been chosen by the SDLN Executive Committee and Advisory Board in
response to the RFP for an integrated library system. These vendors will make presentations
from May 21-25.
• The local General Federated Women’s Club won a state reading contest and will be donating the
winning check to the Library.
GIFT OF ARTWORK – A local patron would like to donate two pieces of art (African Face masks)
to the library with the approval of the Board as per policy. Following discussion Larry Rogers moved to
respectfully decline this generous gift of art. Bill Gengler seconded. Motion approved.
PRELIMINARY 2013 BUDGET DISCUSSION - Elvita presented a preliminary budget for 2013 and
2014 to the Board. The salary and dependent tax payment lines will be determined by the Union
Contract which will be negotiated this summer. Overdrive expenses were moved to the Computer
Services line item from AV and Adult materials. The Janitorial contract will be up for bid in 2013. Other
line items remained the same as the 2012 budget. The Board decided to review the proposed budget
again at next Board meeting.
The Library received the Request for Funds from Brookings County. The Library has received
$25,000 a year for the last twelve years. Following discussion, Gloria Thvedt made a motion to request
$35,000 for 2013. Bill Gengler seconded. Motion approved.
TECHNOLOGY PLAN – Elvita presented the Library Technology Plan for 2012-2016 to the Board.
The plan was designed by Elvita, Cathy Enlow, and Michael Ross. After reviewing the document, Larry
Rogers moved to approve the plan. Janell Hoffelt seconded. Motion carried.
REQUEST TO USE MEETING ROOM – There have been two requests to use the Cooper Room
from groups that would charge a fee.
1. CPR instruction for Day Care providers – a CPR instructor requested to do a CPR class for
local Day Care providers for a minimal fee. Following discussion Larry Rogers moved to
approve the request. Gloria Thvedt seconded. Motion approved.
2. OLLI – This group offers Life Long Learning opportunities for people over 50. They have
requested to use our rooms for some of their classes. Following discussion Janelle Hoffelt
moved to approve three classes for the fall session and then the Board will re-evaluate for
the following session. The motion was seconded by Gloria Thvedt. Motion approved.
POLICY REVIEW – HISTORICAL COLLECTION – This policy delineates how and what we purchase
for the Historical collection as well as what we will accept in donations. There were no suggested
changes.
NEXT MEETING – Tuesday, June 12, 2012 at 5:30 p.m.
The meeting was adjourned at 7 p.m.
Respectfully submitted,
Elvita Landau, Director