HomeMy WebLinkAboutLBMinutes_2011_12_13BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
DECEMBER 13, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, December 13, 2011 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Peg Whalen and Alison Tappan
Chair Larry Rogers called the meeting to order at 5:30 p.m. Gloria Thvedt moved to accept the
agenda as presented. Mac Harris seconded. Motion approved.
Mac Harris moved to approve the minutes of the November 11, 2011 meeting. Gloria Thvedt
seconded. Motion carried.
STAFF REPORT – Alison Tappan, Circulation Manager, gave an overview of her job duties.
BILLS AND SALARIES – The Board reviewed the December bills. Tami Watson moved to pay all
bills and salaries. Mac Harris seconded. Motion carried.
FINANCIAL REPORT – Although the Library will go over in the computer services, supplies, and
utility line items, we should come in within the total budget amount.
LIBRARIAN’S REPORT – Items of note are:
2011 circulation will probably not equal the 300,000 reached in 2010.
Downloadable checkouts continue to rise.
Our 2012 Life Explored series will focus on Sr. Arthur Conan Doyle.
Two holiday programs for children are planned over the school break.
The control panel on the chiller started throwing sparks on Nov. 21. It has been repaired.
The Library has started using email addresses for courtesy notices to let patrons know they have
materials coming due soon.
STATEGIC PLAN REVIEW – The Library Board reviewed the Strategic Plan goals for 2011. 2013
will be the Library’s 100th Anniversary and planning for that event will be part of the 2012 goals.
OUT OF STATE TRAVEL REQUEST – Elvita requested that she and Adult Services Librarian Nita
Gill be given permission to attend the PLA Conference on March 13-17, 2012 in Philadelphia. The cost
will be about $1700 for Elvita and $1850 for Nita. Nita is applying for a MPLA travel grant for the
conference. Gloria Thvedt moved to allow Elvita and Nita to attend the PLA Conference in Philadelphia
in March, 2012. Tami Watson seconded. Motion approved.
CD RENEWAL – A fines account CD for $6,000 is coming due at First Bank & Trust. Tami Watson
moved to renew the CD at the best rate possible. Mac Harris seconded. The motion was carried.
ACCREDITATION REVIEW – Elvita reviewed the 8 categories and 3 levels for the Accreditation of
SD libraries. With work in a couple of categories, the Brookings Public Library should be in the
“exemplary” category.
POLICY REVIEW – WEBSITE LINK POLICY – The Board reviewed the Website Link Policy. No
changes were suggested. Tami Watson moved to accept the Policy as presented. Gloria Thvedt
seconded. Motion approved.
NEW BOARD MEMBERS – 2 new members were appointed to the Library Board to replace Tami
Watson and Amber Peper. They are Bill Gengler and Janell Hoffelt. Their first meeting will be in January
2012.
NEXT MEETING – January 10, 2012 at 5:30 p.m.
The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director