HomeMy WebLinkAboutLBMinutes_2011_10_11 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
OCTOBER 11, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, October 11, 2011 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Peper, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:30 p.m. Tami Watson moved to accept the
agenda as presented. Mac Harris seconded. Motion approved.
Tami Watson moved to approve the minutes of the September 13, 2011 meeting. Gloria Thvedt
seconded. Motion approved.
Gloria Thvedt moved to pay all bills and salaries. Tami Watson seconded. Motion carried.
STAFF REPORT – Karen Sween, Technical Services, gave an overview of what her job involves.
FINANCIAL REPORT – The Board reviewed the monthly City Financial Report. Line items that
may go over budget are general supplies, janitor supplies, and utilities. The Library should still come in
under budget by the end of the year.
LIBRARIAN’S REPORT – Items of note are:
Fall programs are underway – story times, puppet shows, teen gaming, book clubs for teens and
adults.
Five staff members attended SDLA in Spearfish. Elvita has been elected to the Executive
Committee of SDLN.
The bronze statue that was approved by the Board last spring was dedicated on September 25th.
3M Brookings approved a $1000 grant to the Friends of the Library to fund Family Science
Nights.
Brookings County will contribute $25,000 to the Library’s budget in 2012.
DIGITIZATION PROJECT – Elvita reported on the meeting with the FamilySearch representative
and several local entities which are also interested in digitizing records. There is no charge for the
service. They provide the equipment but the group(s) provide the space and the volunteers to do the
digitizing.
Gloria Thvedt moved to approve to continue exploration and negotiations for digitizing our
historical records. Amber Peper seconded. Motion approved.
REVIEW OF FINES AND FEES – the Board reviewed suggested changes to Library fines and fees:
fines for materials excluding videos to be raised from 5 to 10 cents and raising the out of county fee to
$32 and $42 for single or family respectively. Also discussed was a charge to use our computer lab for
those who don’t have a library card. The Board will consider the suggestions and decide at next month’s
meeting.
POLICY REVIEW – BOARD BYLAWS – the Board reviewed the Bylaws Policy. The only suggested
change was in Article IV Library Director and Staff to read “shall notify the Mayor of any vacancies on the
Board” to replace “notify the city council”.
Tami Watson moved to revise as suggested and approve the Board Bylaws. Gloria Thvedt
seconded. Motion carried.
NEXT MEETING – Tuesday, November 8th at 5:30 p.m.
The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Elvita Landau, Director