HomeMy WebLinkAboutLBMinutes_2011_09_13BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
SEPTEMBER 13, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, September 13, 2011 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:35 p.m. Gloria Thvedt moved to accept the
agenda as presented. Mac Harris seconded. Motion approved.
Tam Watson made a motion to accept the minutes of August 9, 2011 meeting. Mac Harris
seconded. Motion carried.
Tam Watson moved to pay all bills and salaries. Gloria Thvedt seconded. Motion approved.
FINANCIAL REPORT – The Board reviewed the monthly City Financial Report. Most line items
are well within budget. Elvita will research the possibility of a grant for energy efficient bulbs/ballasts
from the City Utilities.
STAFF REPORT – Rae Brecht, Community Services Coordinator, gave an overview of what her job
at the Library entails.
LIBRARIAN’S REPORT – Items of note are:
Circulation is up this month from 2010 in almost all areas. Downloadable checkout continues to
increase each month.
Author Mark Dunn will speak at the annual Friends of the Library meeting on September 19.
A record number of children signed up for our Summer Reading Program – 1625.
Five staff members will attend SDLA in early October. Rae Brecht and Elvita are presenting a
program on book clubs.
The bronze statue approved by the Board last spring has not yet been delivered.
Fall programming for children will start September 19.
APPLICATION FOR AFFILIATE LIBRARY PROGRAM FROM FAMILY SEARCH – The local Genealogy
Society has requested that the Library apply for microfilm access from FamilySearch, a genealogy
organization in Salt Lake City. They circulate microfilm to libraries for a small fee. The Library will apply.
COMPUTER ROOM ISSUES – At the beginning of summer the Board approved limiting computer use to 2
hours per day because of the high daily use in the summer. This limit has allowed staff more control
over the computers and they would like to see the 2 hours become policy throughout the year.
Tami Watson made a motion to officially change the Computer Use Policy to a 2 hour use per
day for a patron. Gloria Thvedt seconded. Motion approved.
There have been some problems with patrons using other people’s cards and turning the VAM
software off to allow longer usage. The consequence for these actions is a warning for the first offense,
a 2 week ban for the second offense, and a longer ban for the third offense depending on what the
patron was doing.
Beginning in October, a patron needs to have his/her card to sign in for a computer. The
keyboard will be removed and only the scanner will be available. For the first few weeks the staff will
key in a patron’s number if needed and guest passes will be available for out of county and visitors.
Elvita informed the Board that we are currently exploring the possibility of sending out first
overdue notices through email and courtesy email notices for items that will be coming overdue in a few
days. The second notice, which is a bill for cost of materials, would be mailed. The staff is currently
updating email addresses from patrons.
MEETING ROOM POLICY REVIEW – As requested at the last Board meeting, Elvita made
suggestions for revision of the Meeting Room Policy to reflect Mango Tree Coffee sponsoring events
with “recovery charges for food served”. Tami Watson moved to accept the changes in the Meeting
Room Policy and provide Mango Tree Coffee with an exception to the policy. Mac Harris seconded.
Motion approved.
OUT OF STATE TRAVEL REQUEST – Elvita asked the Board to approve an out of state travel
request to attend the Ex Libris Upper Midwest Users’ Group meeting in Fargo, ND on October 17-18.
The conference fee is $50.
Tami Watson made a motion to approve the out of state travel request for Elvita to attend the
Upper Midwest Users’ Group meeting in October. Gloria Thvedt seconded. Motion carried.
POLICY REVIEW – UNATTENDED CHILDREN POLICY – The Board reviewed the Unattended
Children Policy. No changes were suggested. Gloria Thvedt moved to approve the policy as presented.
Tami Watson seconded. Motion carried.
NEXT MEETING – Tuesday, October 11, 2011 at 5:30 p.m.
Gloria Thvedt moved to go into executive session for the purpose of evaluating the Director.
Mac Harris seconded. Motion approved.
Larry Rogers moved to exit executive session. Gloria Thvedt seconded. Motion approved. The
meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director