HomeMy WebLinkAboutLBMinutes_2011_08_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
AUGUST 9, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, August 9, 2011 at 6:00 p.m.
in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Peper, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Larry Rogers called the meeting to order at 6:10 p.m. Amber Peper moved to accept the
agenda as presented with the addition of discussing the County budget stipend for the Library. Mac
Harris seconded. Motion approved.
Gloria Thvedt made a motion to accept the minutes of the July 12, 2011 meeting. Mac Harris
seconded. Motion carried.
Mac Harris moved to pay all bills and salaries. Amber Peper seconded. Motion approved.
FINANCIAL REPORT – The Board reviewed the monthly City Financial Report. Most line items
are well within budget at this point. Line items which may need watching are Equipment Maintenance
and General and Janitorial supplies.
COUNTY COMMISSION STIPEND – Although the County has not contacted the Library regarding
the 2012 funding request, the Brookings Register reports that the county is cutting budgets for many
non-mandated services. The Library has been receiving $25,000 a year for the last eleven years. The
Library has 3,700 county borrowers or about one-fourth of total registered borrowers. Charging county
residents is only an option if the County cuts the Library budget request completely. This subject will be
revisited as we know more.
LIBRARIAN’S REPORT – Items of note are:
The Library will be starting a fourth book club which will concentrate on romance novels.
The total children registered for the Summer Reading Program totaled 1607, which means
Katherine will be dying seven different colors in her hair.
Our streaming messages program is up and running at the circulation desk.
The Library will again participate in the Brookings Back to School and the SDSU Orientation days.
Elvita and staff member Rae Brecht will present a program at SDLA in October on organizing and
running a book club.
MANGO TREE COFFEE REQUESTS – Harsha Mistry, owner of the Mango Tree Coffee shop, asked
the Board for the option of being closed on Sundays since there is little customer traffic. She would
make an exception for any special event scheduled. Mac Harris moved to allow the Mango Tree Coffee
shop to be closed on Sundays. The motion was seconded by Gloria Thvedt. Motion approved.
Harsha also requested permission to offer special tea and coffee events to the public at the
library for a charge. It was the consensus of the Board to amend the Meeting Room Contract to allow
the Mango Tree Coffee shop to host special events which might include a fee.
DIGITIZATION OF HISTORICAL RECORDS – Elvita reported on a conversation with Doris Roden, a
member of Brookings Area Genealogy Society, about digitization of some of the items in the Historical
Room of the Library. Their organization visited with the LDS church and found that, through the national
church, equipment and training could be provided. Local volunteers from BAGS would be needed to do
the digitizing. Topics which need to be addressed before this can happen would be: public access,
avoidance of copyright violation, use of the data, searchability, cost of storage, type of software,
obsolescence of the software, time to complete the project, duplications, and which items should be
digitized. This will be revisited as more information is available.
HOLIDAY HOURS – Following discussion of Christmas holiday hours, Tami Watson moved to
close the Library on Saturday, December 24th. Mac Harris seconded. Motion approved. Since Christmas
falls on a Sunday the city labor contract calls for being closed on Monday, December 26th. The Library
will be closed January 1 & 2, 2012 as per labor contract.
POLICY REVIEW – VOLUNTEER POLICY – The Board reviewed suggested changes to the Volunteer
Policy.
Gloria Thvedt moved to approve the suggested changes to the Volunteer Policy. Tami Watson
seconded. Motion approved.
NEXT MEETING - Tuesday, September 13, 2011 at 5:30 p.m.
The meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Elvita Landau, Director