HomeMy WebLinkAboutLBMinutes_2011_06_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JUNE 14, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, June 14, 2011 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Amber Peper, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Katherine Eberline, and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:30 p.m. Tami Watson moved to approve the
agenda and minutes from the May 10, 2011 meeting. Gloria Thvedt seconded. Motion approved.
Gloria Thvedt moved to pay all bills and salaries. Amber Peper seconded. Motion carried.
FINANCIAL REPORT - no report was available from the City Finance Office but the internal report
showed that we are within our monthly budget lines.
LIBRARIAN’S REPORT - Items of note are:
Circulation overall was down a little but we still lead SD in downloadable checkouts.
Changing computer use to 2 hours has been helpful in alleviating overcrowding.
Almost 1500 kids have signed up for the Summer Reading Program.
Carpet cleaning is scheduled for the evening of July 2. We will be closed July 3 and 4.
The gift CD was renewed at 1.5% for 30 months.
The bronze statue will arrive in early July.
2012 BUDGET – Elvita gave details for the proposed 2012 budget, the capital outlay plan, and
the performance budget narrative to the Board. Salary increases and benefits have been finalized by the
HR department, resulting in a budget of $1,001,600.
Tami Watson moved to approve the 2012 proposed budget, capital outlay plan, and budget
narrative. Amber Peper seconded. Motion carried.
REVIEW OF BUILDING REPAIRS – The Board reviewed the building repair items approved at the
January meeting. Several items have been completed and others are scheduled for completion. Elvita
is currently working on the electronic messaging system. The Mango Tree Coffee Shop has requested to
put an electronic “Open” sign in the foyer. However, we need to figure out where an outlet can be put.
Also the computer room still seems to stay very warm.
Gloria Thvedt moved to permit Elvita to look into a solution to cooling the computer room.
Amber Peper seconded. Motion approved.
JOB REVIEW – Katherine Eberline, Children’s Librarian, gave an overview of her job to the
Library Board.
CD RENEWAL – A Fines Account CD for $10,225 is coming due this month. Following discussion
Tami Watson moved to transfer $3,000 to the Fines Checking Account for use in building repairs. Gloria
Thvedt seconded. Motion approved.
RENEWAL OF THE MANGO TREE COFFEE SHOP CONTRACT – The Library Board reviewed the
contract between the Library and the Mango Tree Coffee Shop. Elvita suggested removing the phrase
“shall furnish employees with nametags” and the phrase on the size of the “concession stand, see
Exhibit A”. There will be no change in calculation of monthly payments. Rent will still be 6% of previous
month’s gross receipts.
Amber Peper moved to approve the contract with suggested changes. Tami Watson seconded.
Motion approved. The Chair of the Library Board will sign the corrected contract.
DISCUSSION OF STRATEGIC PLAN GOAL #7- English as a Second Language needs of the
community – Elvita reported on her discussions with local teachers and SDSU Multi Cultural Department
about what needs the library could fulfill for people with English as a second language. Most libraries in
South Dakota struggle with this issue. Elvita suggested developing a flyer which would highlight what
we have that would support ESL. These flyers could be placed at the local schools, SDSU, and
international grocery stores. Another suggestion was to translate our policies into other languages,
probably beginning with Spanish. The Library will keep working on ideas.
NEXT MEETING – Tuesday, July 12, 2011 at 5:30 p.m.
The meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Elvita Landau, Director