HomeMy WebLinkAboutLBMinutes_2011_05_10BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
MAY 10, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, May 10, 2011 at 6:00 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Peper, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Nita Gill, and Peg Whalen
Chair Larry Rogers called the meeting to order at 6:00 p.m. Gloria Thvedt moved to accept the
agenda as presented. Mac Harris seconded. Motion carried.
Tami Watson moved and Amber Peper seconded that the minutes from the April 12, 2011
meeting be approved. Motion approved.
Tami Watson moved to pay all bills and salaries. Mac Harris seconded. Motion carried.
FINANCIAL REPORT – Elvita presented the financial report from the city Finance Office.
LIBRARIAN’S REPORT – Items of note are:
Circulation is above what it was for the same month last year. Brookings Library currently has
the highest checkout of downloadable audio and ebooks in the South Dakota Titles to Go.
There will be 2 musical programs in May: Bhargav Mistry will give a concert on the sarod, a
classical Indian instrument and Judy Cook will present a musical program based on letters from
the Civil War.
Summer programs are lined up for the children, young adults and adults. Sign up begins
Monday, May 23.
Katherine Eberline, Children’s Services Librarian, has been awarded the Brookings Education
Association Friend of Education Award for 2011.
The Community Common Read has selected Outcasts United by Warren St. John for 2011.
PRELIMINARY 2012 BUDGET DISCUSSION – Elvita presented a preliminary 2012 budget to the
Board. She suggested increases for cleaning supplies, utilities, and postage and a 5% increase in the
materials budget. The Capital less than $5,000 line item was raised to $16,000 to include a new
microfilm reader as well as computer replacements. Elvita suggested raising starting salaries for the
part time employees by .25 (they have not had a raise since 2008) and adding a part time (10 hrs/wk)
tech help for the Technology Services Librarian. Budgets are due to City Hall in June.
Mac Harris moved to approve the preliminary 2012 budget with a raise to the part time starting
salaries of .25 and adding a part-time Library Assistant position with an emphasis in technology. Tami
Watson seconded. Motion approved.
Mac Harris moved to request $35,000 from the county for 2012. Amber Peper seconded.
Motion carried.
INTERLIBRARY LOAN CHANGES BY SOUTH DAKOTA STATE LIBRARY – The Executive Committee
of the South Dakota Library Network has agreed to sign and pay for a 2 year contract with Minitex for
Interlibrary Loan and courier services. These fees were formerly absorbed by the State Library, which,
due to budget cuts, was proposing that each library using the Minitex service pay the fee.
POLICY REVIEW – INTERLIBRARY LOAN – Since SDLN has agreed to the Minitex contract, there is
no need for a change in the policy.
CD RENEWAL – The gift account CD at MetaBank is coming up for renewal. Elvita suggested that
we renew the CD at the best rate. Tami Watson so moved and the motion seconded by Amber Peper.
Motion approved.
DISCUSSION REGARDING MEETING ROOM POLICY – OLLI (Osher Life Long learning Institute)
has requested to hold some of their classes at the Library. These classes are for people over 50 and
there is a charge to attend. Following discussion it was the consensus of the Board to decline the
request.
CARPET CLEANING – Many carpeted areas of the library are in need of cleaning. Elvita
suggested that since the Library will be closed Monday, July 4th for the holiday, we could be closed for
carpet cleaning on Sunday, July 3rd, which will give the carpet time to dry.
Tami Watson moved to close Sunday, July 3rd to have the Library carpets cleaned. Mac Harris
seconded. Motion approved.
NEXT MEETING – Tuesday, June 14, 2011 at 5:30 p.m.
In conjunction with the Board’s request to review what duties various library staff fulfill, Nita
Gill, Adult Services Librarian, gave a description of what her job entails.
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Elvita Landau, Director