HomeMy WebLinkAboutLBMinutes_2011_02_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
FEBRUARY 8, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, February 8, 2011 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Larry Rogers, Mac Harris, Amber Peper, Gloria Thvedt, and Tami
Watson.
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:30 p.m. Mac Harris moved to accept the
agenda as presented. Gloria Thvedt seconded. Motion carried.
Tami Watson moved and Gloria Thvedt seconded to approve the minutes from the
December 14, 2010 and the January 11, 2011 meetings. Motion approved.
BILLS AND SALARIES – After reviewing the bills Gloria Thvedt moved to pay all bills and salaries.
Amber Peper seconded. Motion carried.
FINANCIAL REPORT – Elvita reported that the Library came in under budget by about $14,000 in
2010. The February 2011 Financial Report shows no unusual expenses.
LIBRARIAN’S REPORT – items of note are:
• More than 50 people attended the “A Life Explored” tea, the first in a series of program
concentrating on Louisa May Alcott.
• The renovation of the Children’s Librarian’s office is almost complete.
• The Brookings Human Rights Committee donated $466.80 towards materials related to Human
rights issues to the library.
• The Friends of the Library Book Sale is scheduled for February 24-27.
• Downloadable audio and ebooks will be available to the public by late March or early April. The
SD consortium will purchase approximately 800 books for the 20 libraries involved. Each library
can purchase additional books for their collection only by adding funds. These books would be
available only from the purchasing library.
Elvita suggested the library purchase additional ebooks and downloadable audios by adding
$2,000 from our regular budget, asking the FOL for $2,000 and using $2,000 from the Donations
Account.
Mac Harris made a motion to spend up to $6,000 for additional downloadable audio and ebooks
for the library. Tami Watson seconded. Motion approved.
• Reinstatement of outstanding checks from the Fines Account – Tami Watson moved to reinstate
5 outstanding checks totaling $120.60 from the Fines Account. Mac Harris seconded. Motion
approved.
ANNUAL REPORT – Elvita reviewed the 2010 Annual Report with the Board. Items of note are:
• Circulation topped 300,000 for the first time.
• Continued large number of children in the Summer Reading Program. YA and Adult programs
also well attended.
• Our meeting rooms and study rooms were used extensively.
• The on-line Tumblebooks/Tumblereadables and database use were up.
• We had 10 less volunteers this year but more hours volunteering.
• There were many monetary gifts to the children’s and YA departments.
• Many of the goals for 2010 were met, others are still in progress.
Mac Harris moved to approve the submitted 2010 Annual Report. Amber Peper seconded. Motion
approved.
REVIEW OF 2011 STATEGIC PLAN GOALS – The Board reviewed the 2011 goals for the Library:
• Community members will be able to attend programs and public discussions about topics of
interest.
• Community members will know how to locate information from a variety of sources, both print
and non-print.
• Community members will be able to find information or answers to questions on a broad range
of topics related to work, school and personal life.
• Community members will have a place to conduct open public discussion to raise awareness in
the community.
• Community members will have a current collection that fulfills their desires for recreational
reading, viewing and listening.
• Community members will have help to make material selection choices when they need it.
• Community members will develop an appreciation of the community’s cultural heritage through
programs and materials.
Elvita informed the Board that the Library’s 100th Anniversary would be in 2013. We are looking for
ideas and plans for a celebration.
POLICY REVIEW – OUTREACH SERVICES – The Board reviewed the policy for Outreach Services.
Changes suggested were to eliminate the paragraph on service to the Brookings County Detention
Center, since they no longer require our service, and to change the wording to read “One phone call or
visit to each patron every two weeks…”.
Tami Watson moved to approve the changes to the Outreach Services Policy. Mac Harris seconded.
Motion carried.
NEXT MEETING – March 8, 2011 at 5:30 p.m. It was suggested by a Board member that we invite
various library staff to explain what their jobs entail at future Board meetings. The meeting was
adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director