HomeMy WebLinkAboutLBMinutes_2011_01_11BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JANUARY 11, 2011
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, January 11, 2011 at
6:00 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Peper, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Vice-chair Mac Harris called the meeting to order at 6:00 p.m. Tami Watson moved to accept
the agenda as presented. Gloria Thvedt seconded. Motion carried.
Approval of the December 2010 minutes was deferred to the February Board Meeting as the
Board did not receive a copy for review.
BILLS AND SALARIES – The Board reviewed the year end bills and the 2011 bills received. Elvita
reported that the library purchased 5 computers and had Tschetter Electric do some electrical work on
ballasts. After reviewing the bills, Tami Watson moved to pay all bills and salaries. Gloria Thvedt
seconded. Motion approved.
FINANCIAL REPORT – The Library ended 2010 under budget, although a few line items
(maintenance of building, cleaning supplies, and electric and water) went over the budgeted amount.
LIBRARIAN’S REPORT – Items of note are:
• Circulation topped 300,000 for the year, for the first time. Elvita will publish an annual report
with the Register.
• The Library has developed a series of programs called “A Life Explored” based on the writer
Louisa May Alcott. There will be a tea with a panel discussion, a film, a re-enactor and several
book discussions.
• Renovation of the Children’s Librarian’s office began at the end of December. Completion to be
the end of January.
• The Friends of the Library approved $5,125 for materials and services for the Library.
• The FOL book sale is scheduled for Feb. 24-27.
ELECTION OF OFFICERS – Tami Watson nominated Larry Rogers for Chair of the Library Board.
Mac Harris seconded. Unanimously elected.
Mac Harris nominated Amber Peper for Vice-chair of the Board. Tami Watson seconded.
Unanimously elected.
DATE AND TIME OF MEETINGS – Tami Watson moved that Board meetings be the second
Tuesday of the month at 5:30 p.m. Gloria Thvedt seconded. Motion carried.
FINES ACCOUNT BUDGET – Elvita presented the 2011 Fines Budget to the Board. Increases
were made in the Adult Programming line and the Maintenance line. Total for 2011 is $38,750. Gloria
Thvedt moved to approve the 2011 Fines budget. Amber Peper seconded. Motion approved.
BUILDING REPAIRS/UPGRADES – Elvita presented a list of repairs in the Library. These include:
1. Plexiglas covering for the Signe Stuart painting
2. Flag pole and light repair.
3. Re-painting Cooper Room and Computer Lab.
4. Carpet cleaning.
5. New microphone for Cooper Room.
6. Additional supports for picture book shelves.
7. Lighting in Story time room and foyer.
8. Electronic Messaging system.
9. Replacement of the carpet.
Following discussion of the repair items, Mac Harris moved to buy UV Plexiglas for the Signe
Stuart painting located in the Mango Tree Coffee Shop (cost $500) and additional book supports for the
children’s picture book shelves (cost $294). Tami Watson seconded. Motion approved.
REVIEW OF STRATEGIC PLAN 2010 – Elvita reported on the objectives reached, those in
progress, and those not achieved in 2010. The Board will review the 2011 Strategic Plan Objectives at
the next meeting.
OUT OF STATE TRAVEL REQUEST – Elvita asked for approval on two out of state travel requests.
1. Travel to MPLA in Billings in April, 2011 for Elvita. Cost approximately $800-850.
2. A NASA space workshop in Bismarck, ND in April for Katherine Eberline. Estimated cost $790 with
$150 to be reimbursed.
Tami Watson moved to approve the two out of state travel requests as presented. Mac Harris
seconded. Motion approved.
The Board also gave permission to explore the cost of attending Book Expo America (BEA) in
New York May 23-26th.
NEXT MEETING – February 8, 2011 at 5:30 p.m.
The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Elvita Landau, Director