HomeMy WebLinkAboutLBMinutes_2010_11_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
NOVEMBER 9, 2010
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, November 9, 2010 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Gloria Thvedt, Larry Rogers, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:35 p.m. Tami Watson moved to accept the
agenda as presented. Gloria Thvedt seconded. Motion carried.
Tami Watson moved for approval of the October 12, 2010 minutes as presented. Gloria Thvedt
seconded. Motion approved.
BILLS AND SALARIES – The Board reviewed the list of current bills. Gloria Thvedt moved to pay
all bills and salaries. Tami Watson seconded. Motion carried.
FINANCIAL REPORT – The Board reviewed the monthly finance sheet from City Hall. Line items
of concern are Maintenance Building, Cleaning Supplies, Utilities, and Capital less than $5,000. Even
though these line items will go over budget, the Library should come in under budget at the end of the
year.
LIBRARIAN’S REPORT – Items of note are:
• SDLN is continuing to purge patron records that are outdated.
• Nita Gill attended Project Compass training in Sioux Falls. This conference was held to help
libraries assist job seekers. The staff had several suggestions to help implement this idea.
• The Mayor’s Christmas Party will be December 9.
• The Dairy Queen continues to give the Library a percentage of its sales on the second Tuesday of
the month from 5-9. The donation is used for children’s programs.
• Elvita will receive her 25 year award at the Employee Recognition Night on November 19.
DOWNLOADABLE AUDIO PURCHASE – The State Library has available for purchase
downloadable audio books as part of a consortium from Overdrive. Each library would pay an annual
fee based on population served. For Brookings Public Library the cost would be $3,000 annually for the
first 3 years. Elvita suggested that we use funds from the AV line item to purchase this material. Mac
Harris moved to have the Brookings Library join the state consortium to purchase downloadable audio
books from the AV line item in this year’s budget. Gloria Thvedt seconded. Motion carried.
REQUEST TO USE THE COOPER ROOM AS A BENEFIT CONCERT SITE – Several High School
students approached Elvita asking to do a service learning project at the Library. Their project would
involve charging admission to a student band concert (with adult supervision) from 6- 9 p.m. with the
benefits going to the Salvation Army. Following a lengthy discussion, Mac Harris moved to allow the
High School students to charge for a concert as a service learning project with the proceeds to go to the
Salvation Army. Tami Watson seconded. Motion approved.
OPTIONS TO RELIEVE COMPUTER LAB CONGESTION – To relieve some of the congestion in the
computer lab Elvita suggested to the Board purchasing three lower cost laptops for the public to use in
the building. The cost of the laptops would be $350 or less with the money coming from the budget for
two of the laptops and one paid for from the donations account. The Board discussed some of the
guidelines for the use of the laptops that would need to be written in the library policy. Tami Watson
moved to purchase three laptops for public use to relieve congestion in the computer lab. Gloria Thvedt
seconded. Motion carried. Policy for laptop use will be discussed before the laptops are out for public
use.
DISCUSSION OF STRATEGIC PLAN GOAL #5 – REVISION OF CHILDREN’S LIBRARIAN’S OFFICE –
Waltz Construction and Midwest Glass estimate the cost of renovation of the Children’s Librarian’s
Office to be $3706-4500. This would involve replacing and lowering the glass window, taking out some
of the block wall, adding countertop and file cabinets. Costs would be on a time and material basis.
The suggested time for construction would be over Christmas break. Following discussion Tami Watson
moved to set the budget for renovation construction of the Children’s Librarian’s Office at $4500 with
the money to come from a CD that is coming due this month. Mac Harris seconded. Motion carried.
CD RENEWAL – One of the Library CD’s is coming due 11/17/10. The CD is for $10,878. Elvita
suggested putting $6,000 back into a new CD and using the remaining for the renovation project of the
Children’s Librarian’s Office. Gloria Thvedt moved to approve putting $6,000 into a new CD and using
the remainder for the construction project. Mac Harris seconded. Motion approved.
NEXT MEETING – Tuesday, December 14, 2010 at 5:30 p.m.
The meeting was adjourned at 6:20 p.m.
Respectfully submitted,
Elvita Landau, Director