HomeMy WebLinkAboutLBMinutes_2010_07_13BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JULY 13, 2010
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, July 13, 2010 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Ohm, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau and Peg Whalen
Vice Chair Mac Harris called the meeting to order at 5:30 p.m. Gloria Thevdt moved to accept
the agenda with the addition of a request for an Open House to sell memberships in our meeting room.
Amber Ohm seconded. Motion carried.
Tami Watson moved to approve the minutes from the June 8, 2010 meeting as presented.
Gloria Thvedt seconded. Motion approved.
BILLS AND SALARIES – The Board reviewed the list of current bills. Tami Watson moved to pay
all bills and salaries. Amber Ohm seconded. Motion approved.
FINANCIAL REPORT – The Financial Report from City Hall indicates we have spent about 46% of
our yearly budget at this point. We will go over in a couple of line items but are in line to come in under
budget by year’s end.
LIBRARIAN’S REPORT – Items of note are:
• Circulation increased over the numbers from last June as well as computer use and number of
borrowers.
• Over 1500 young people have signed up for the Summer Reading Program. The end of summer
ice cream social is scheduled for July 24th.
• Nita Gill has been hired as the new Adult Services Librarian. She will begin in August.
• Mango Languages has been ordered and will be available to the public on August 1.
• Library staff will be at the SDSU Falls Festival on Aug. 30th and Backpack Project on Aug. 11.
• Friends of Library booth at the Arts Festival made about $900.
OLLI OPEN HOUSE – Osher Life Long Learning has requested use of the Cooper Room for an
informational meeting on the classes offered. Their focus is retired adults who want further education.
They charge a yearly fee which allows the student to take as many classes as he/she wants. Because of
the charge, the group needs a waiver to use our room. Following discussion Tami Watson moved to
allow OLLI the use our Cooper Room for an informational meeting. Gloria Thvedt seconded. Motion
approved.
BUDGET 2011 – Elvita met with the City Manager and Finance Officer on the 2011 budget. The
materials budget was kept at the same level so there would be no money available for downloadable
books next year. Salaries are union controlled. The Equipment Maintenance line was increase since we
have been experiencing a lot of repairs.
OUT OF STATE TRAVEL REQUEST – As president of MPLA, Elvita requested attending the North
Dakota Library Conference Sept. 29-Oct 1 and the Colorado Conference Oct 7-9th. Part of cost will be
reimbursed by MPLA. Tami Watson moved to approve the request to attend the North Dakota and
Colorado conferences. Mac Harris seconded. Motion carried.
POLICY REVIEW: INTERLIBRARY LOAN – Elvita presented the ILL Policy with suggested changes:
1. MULS was removed from the third paragraph since it is not longer in existence for item verification.
2. “A request will be made if the item is long overdue, lost or stolen” was added to sixth paragraph.
3. “Materials that may be difficult to borrow include books published in the current year, reference
materials, archival materials, and entire volumes of issues of magazines” was deleted from the second
page, paragraph 5.
4. Add the words “Brookings Public Library” to the third paragraph of the second page.
Gloria Thvedt made a motion to approve the changes suggested for the ILL Policy. Tami Watson
seconded. Motion approved.
NEXT MEETING – The Board usually does not meet in August. If there are issues that need to be
addressed, Elvita will call a meeting for August 10th at 5:30 p.m.
The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Elvita Landau, Director