HomeMy WebLinkAboutLBMinutes_2010_03_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
MARCH 9, 2010
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, March 9, 2010 at 5:30 p.m.
in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Larry Rogers called the meeting to order at 5:30 p.m. Mach Harris moved to accept the
agenda as presented. Gloria Thvedt seconded. Motion approved.
Gloria Thvedt moved approval of the February 9, 2010 minutes as presented. Mac Harris
seconded. Motion carried.
BILLS AND SALARIES – Tami Watson moved to pay all bills and salaries for March. Motion
approved.
FINANCIAL REPORT – The Board reviewed the City Finance Report.
LIBRARIAN’S REPORT – Items of note are:
• Alison Tappan has been hired as Circulation Manager starting March 24, 2010. June Erickson is
retiring as Circulation Manager after 26 years.
Larry Rogers moved that June Erickson be awarded a lifetime out of county membership to the
Brookings Public Library. Gloria Thvedt seconded. Motion approved.
• SDLA will pay up to $750 towards Katherine Eberline’s travel and registration to the MPLA
Leadership Institute in April
• Alison Bruinsma, YA Librarian, has been asked to attend the Collaborative Summer Library
Program annual meeting in Portland in April.
• The print management software is working well and we are in the process of installing the
computer scheduling portion.
• The FOL Book Sale totaled $3918 for materials sold and $350 for memberships.
• The Library is now accepting credit cards for payment of fines, out of county cards, faxes, and
lost and damaged materials.
ANNUAL REPORT FOR THE STATE LIBRARY – Elvita presented the South Dakota Public Library
Survey for 2009 to the Board. This is an annual report submitted to the State Library detailing the hours,
numbers of employees, programming, income and expenditures. Following review Mac Harris moved to
accept the report for submission to the State Library. Tami Watson seconded. Motion approved.
OUT OF STATE TRAVEL REQUEST – There are two requests for out of state travel: 1. – Alison
Bruinsma to attend the Collaborative Summer Library Program meeting in Portland OR April 6-10. Tami
Watson moved to approve this request. Gloria Thvedt seconded. Motion carried. 2. – Elvita Landau to
attend the MPLA Convention in Oklahoma. Mac Harris moved to approve this request. Tami Watson
seconded. Motion carried.
POLICY REVIEW:
1. Video/DVD check out period. The Library staff recommended to the Board that the check
out for videos and DVD’s go from 2 days to 7 days with no grace period. Tami Watson made
a motion to change the video/DVD check out time to 7 days with no grace period. Gloria
Thvedt seconded. Motion approved.
2. Vendprint Access Manager – The Board discussed whether to mandate payment of fines (if
over $5) in order to use the computer, since a library card number is needed to sign up for a
computer in the new software. Currently the library does not require payment of fines to
use the computers. The Board let the current policy stand.
The number of hours per day per patron was discussed since the software can be set to limit
the number of hours used per day. Our current policy states that a patron can use the
computers for 2 hours a day, but this is not enforced. Following discussion, Gloria Thvedt
moved to change the policy to read that a patron may use the computers up to 4 hours in
one day. Mac Harris seconded. Motion approved.
NEXT MEETING – Tuesday, April 13, 2010 at 5:30 p.m.
Gloria Thvedt moved that the meeting be adjourned. Mac Harris seconded. The meeting was
adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director