HomeMy WebLinkAboutLBMinutes_2009_12_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
DECEMBER 8, 2009
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, December 8, 2009 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Vice Chair Amber Ohm called the meeting to order at 5:30 p.m. Mac Harris moved to accept the
agenda as presented. Amber Ohm seconded. Motion approved.
Larry Rogers moved approval of the November 10, 2009 minutes as presented. Mac Harris
seconded. Motion carried.
BILLS AND SALARIES – After reviewing the bills for December, Larry Rogers moved to pay all bills
and salaries. Gloria Thvedt seconded. Motion approved.
FINANCIAL REPORT – Although the library will go over budget in Equipment Maintenance,
Janitor Supplies and possibly Utilities, we should end the year within budget.
LIBRARIAN’S REPORT – Items of note are:
• There are eight children’s programs planned for over the Holidays, including crafts, movies,
story times and bingo.
• The receipt printers are up and running. The patrons seem to like the printouts.
• Revenue from Mango Tree for November was $109.50
• We have ordered a new color printer for the computer room.
Elvita reported that the Fines Account has approximately $18,000 in it. Following discussion
Larry Rogers made a motion to move $10,000 to a CD at the best possible rate. Gloria Thvedt seconded.
Motion carried.
POLICY DISCUSSIONS REGARDING COMPUTER REGISTRATION SOFTWARE – Elvita reported to
the Board that the software has been purchased for computer room sign up. Discussion centered on
whether the Library would require all patrons eligible for a free library card to have one to sign up for
computer use, whether a patron being blocked for fines would also block them for computer use
(currently being blocked for fines does not block patron from computer use) and how visitors would
register to use the computer room. Some of the decisions will depend on whether the registration
software works with our circulation software. Elvita and Cathy will investigate the compatibility of the
registration software with our software and report to the Board at the next meeting.
PARTNERSHIP REVIEW – Elvita produced a current list of the entities the Library currently
partners with for various projects. Identification of these partners is one of the goals from the long
range planning sessions.
POLICY REVIEW: MATERIALS SELECTION POLICY – The Board reviewed the Materials Selection
Policy. Elvita suggested the following changes:
“VHS videocassettes are accepted as gifts with emphasis placed on items with above average
ratings or great patron demand”.
“Audiobooks – Unabridged books (on cassette, compact disc, MP3 disc or Playaway) are
preferred with items that are highly recommended or that reflect borrowing patterns of popular titles
selected.”
Mac Harris moved to approve the suggested changes. Larry Rogers seconded. Motion
approved.
NEXT MEETING – Tuesday, January 12, 2010 at 5:30 p.m.
Gloria Thvedt made a motion to go into executive session for the purpose of personnel. Larry
Rogers seconded. Motion approved.
Gloria Thvedt moved to come out of executive session. Mac Harris seconded. Motion
approved.
The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director