HomeMy WebLinkAboutLBMinutes_2009_11_10BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
NOVEMBER 10, 2009
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, November 10, 2009 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. Gloria Thvedt moved to accept the
agenda as presented. Mac Harris seconded. Motion approved.
Larry Rogers moved approval of the October 20, 2009 minutes as presented. Gloria Thvedt
seconded. Motion carried.
BILLS AND SALARIES – After reviewing the bills for November, Amber Ohm moved to pay all bills
and salaries. Gloria Thvedt seconded. Motion approved.
FINANCIAL REPORT – Except for a few line items (Maintenance of Equipment, Cleaning Supplies,
and the Wellness Benefit) we should be within budget.
LIBRARIAN’S REPORT – Items of note are:
• The Brookings Genealogy Society will do help sessions for the public on the second Saturday of
the month from 10 a.m. to noon.
• The Library is offering three computer classes in November: Introduction to Computers, Digital
Photos, and Social Security on-line.
• We have had to replace a number of ballasts in our light fixtures.
• Although the City Manager performed the Director’s annual review, the Board is asked to
complete a review form and return to Tami Watson before the next meeting.
PRINT AND RESERVATION MANAGEMENT SOFTWARE – Elvita and several staff members held
webinars with two companies on print and reservation software products for our computer room. The
Vendprint software is recommended for purchase. There are still some questions on how the software
will work with Aleph. Estimated cost for the software, one year licensing fee, and connecting is $2800.
After the first year there would be an annual fee of $450. Elvita suggested that we purchase the
software with the remaining computer services funds. Tami Watson moved to purchase the Print and
Reservation Management software from VendPrint using the computer services line item. Larry Rogers
seconded. Motion approved.
HOLIDAY HOURS – Following discussion on holiday hours for the library, Amber Ohm moved
that the Library close at 3 p.m. on Thursday, December 24th with regular hours resuming on Saturday,
December 26th and that the Library close at 5 p.m. on Thursday, December 31 with regular hours
resuming on Saturday, January 2. Larry Rogers seconded. Motion carried.
SET OUT OF COUNTY FEES – The current charge for an individual out of county card is $29/year
and for a family $39/year. Following discussion, Tami Watson moved to keep the same rate for out of
county fees. Larry Rogers seconded. Motion carried.
CD RENEWAL – The Monteith CD for approximately $10,400 is coming due. Following discussion
Tami Watson moved to renew for one year at the best rate. Larry Rogers seconded. Motion approved.
POLICY REVIEW: MATERIALS SELECTION POLICY – Gloria Thvedt moved to put this item to next
month’s agenda. Seconded by Amber Ohm. Motion carried.
NEXT MEETING – Tuesday, December 8th at 5:30 p.m.
Respectfully submitted,
Elvita Landau, Director