HomeMy WebLinkAboutLBMinutes_2009_06_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JUNE 9, 2009
5:30 P.M.
The Board of Trustees of the Brookings Public Library met Tuesday, June 9, 2009 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Mac Harris, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson.
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. Larry Rogers moved approval of the
agenda with the addition of a request for out-of-state travel. Gloria Thvedt seconded. Motion
approved.
Mac Harris moved to approve the May 12, 2009 minutes as presented. Gloria Thvedt moved to
second. Motion approved.
BILLS AND SALARIES – After reviewing the bills for June, Larry Rogers moved to pay all bills and
salaries. Amber Ohm seconded. Motion carried.
FINANCIAL REPORT – Elvita presented the City Financial Report to the Board. We are
approximately 58% through the budget with only the Maintenance Equipment line over budget. The
new air compressor for the library will cost approximately $80,000 and will be four units instead of one.
The City Manager and Council will handle finding the funding for the unit.
LIBRARIAN’S REPORT – Items of note are:
• As today, we have more than 1300 children signed up for the Summer Reading Program.
• All the teen programs for the summer are full.
• The library went to a fiber optics connection on June 8 and we have noticed how much faster
programs run. It cost $250 to install and monthly charges will be $114.95, which is less than we
pay now.
• Brookings Utilities has found nothing unusual in a voltage meter test on the building
COFFEE SHOP – Elvita reported that the coffee shop is still waiting for some equipment. A three
sectional couch, two easy chairs and twelve chairs with padded seats have been ordered from Central
Business. The opening should be the first part of July.
BUDGET 2010 – Elvita presented the 2010 budget which was approved last month with the addition
of the proposed 2011 budget. The budget for 2011 saw an increase in materials of about 5-7% and a
raise in computer services money. Larry Rogers moved to approve the 2010-2011 budgets as presented.
Gloria Thvedt seconded. Motion approved.
Included in the 2010 budget is a performance narrative portion with service measures from
children’s, adult’s and technology services and outcomes for performance measures.
The County has not increased the stipend to the library for nine years. Elvita will submit a narrative
with a request for $35,000 (We have been receiving $25,000 per year). Tami Watson made a motion to
accept the narrative with the request for funds of $35,000 from the county. Larry Rogers seconded.
Motion approved.
CD RENEWAL – The Fines Account CD of $11,000 plus interest is coming due on June 12. Tami
Watson moved to renew the Fines Account CD at the best rate available. Mac Harris seconded. Motion
approved.
POLICY REVIEW: DISPLAY POLICY – Tami Watson moved to table this discussion until next month’s
meeting. Larry Rogers seconded. Motion carried.
METABANK REQUEST – Metabank has asked to be allowed to put up a poster and box in the library
where people could nominate non-profit groups for a $100 weekly prize. Discussion followed on
precedent, and size and location of signage. Larry Rogers moved to approve the request on a trial one
year basis with the library controlling the size and placement of signage with this approval not
constituting a precedent for other businesses. Gloria Thvedt seconded. Motion approved.
OUT OF STATE TRAVEL – Elvita submitted a request to attend the MPLA Board meeting on July 24-
26 in Denver, CO. Tami Watson moved to approve the request. Mac Harris seconded. Motion carried.
NEXT MEETING – July 14, 2009 at 5:30 p.m. The Board will discuss Chapter 10 in the Successful
Libraries handbook.
The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Elvita Landau, Director