HomeMy WebLinkAboutLBMinutes_2009_05_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
MAY 12, 2009
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, May 12, 2009 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: Amber Ohm, Larry Rogers, and Gloria Thvedt
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Peg Whalen, Suzanne Hegg, and Lisa
Svobodny
Vice-Chair Amber Ohm called the meeting to order at 5:30 p.m. Larry Rogers moved that the
agenda be approved as presented. Gloria Thvedt seconded. Motion approved.
Larry Rogers moved to approve the April 14, 2009 minutes as presented. Gloria Thvedt moved
to second. Motion approved.
BILLS AND SALARIES – After reviewing the current bills, Gloria Thvedt moved to pay all bills and
salaries. Larry Rogers seconded. Motion approved.
CHILDREN’S MUSEUM – Suzanne Hegg, Executive Director of the future Children’s Museum in
Brookings, and Lisa Svobodny, Museum Board Member, talked to the Board about the mission of the
museum. Because of its proximity to the library, Suzanne felt that there is a great opportunity for
cooperation in programming for both entities. The museum is set to open in summer 2010.
FINANCE REPORT – Elvita presented the City Financial Report to the Board. Most line items are
in line for the year except for maintenance of equipment. This line item is over budget already.
Construction costs for the coffee shop will be run through the line item Buildings and Structures. The
money will be paid back from our donations account when finished.
LIBRARIAN’S REPORT - Items of note are:
• Circulation continues to climb.
• SDLN removed more than 700 patron records that had expired.
• All summer programs for children, teens and adult are in place. Over 100 programs are planned.
• We have received stimulus package money for an additional children’s assistant for the summer.
• In mid April two of our computer switches failed. They were replaced at $340 each.
• Repair to gutters damaged by snow and ice over the second story windows will cost $300-$400.
OLD BUSINESS: REQUEST BY BROOKINGS MUSIC TEACHERS ASSOCIATION – Larry Rogers
moved to remove from the table the request from the Brookings Music Teachers’ Association for having
a digital piano available in the library for students to practice. Gloria Thvedt seconded. Following
discussion Larry Rogers moved to inform the Brookings Music Teachers’ Association that the library
regretfully cannot accept their offer of a piano in the library. Amber Ohm seconded. Motion approved.
COFFEE SHOP UPDATE – Construction will start on Monday, May 18th. Construction should be
finished in two weeks. Elvita is making inquiries on furniture and costs.
CD RENEWAL – Our gift account CD with a balance of $16,913 at MetaBank comes due May 23.
Elvita recommended renewing at the best rate available. Larry Rogers moved to renew the CD at the
best available rate. Gloria Thvedt seconded. Motion approved.
BUDGET 2010 – Elvita presented the preliminary budget for 2010. Increases were made in
computer services for print software for computer sign up, in postage and postage machine rental, in
maintenance on building repair, and in telephone services. The materials budget was raised by 5% and
the AV budget by 10%. Since this is the year for union contract renewal, salaries have yet to be
determined. The library may want to increase out of county fees for next year, but that can be decided
after the budget is finalized.
Larry Rogers moved to approve the preliminary budget. Gloria Thvedt seconded. Motion
approved.
STATE LIBRARY ANNUAL REPORT – Elvita presented the annual State Library Report to the
Board. Following review Gloria Thvedt moved to accept the report as presented. Larry Rogers
seconded. Motion approved.
HOLIDAY SCHEDULE – JULY 3 – The city union contract stipulates that if a holiday falls on a
Saturday, employees will receive the Friday as a holiday. The library would like to remain open on
Friday. However, Elvita suggested that if we could clean the carpets on Friday/Saturday we would close
those days. Larry Rogers made a motion to close the Library on Friday and Saturday (and possibly
Sunday) if we are able to contract for carpet cleaning. Gloria Thvedt seconded. Motion approved.
NEXT MEETING – Tuesday, June 9 at 5:30 p.m.
The meeting was adjourned at 7 p.m.
Respectfully submitted,
Elvita Landau, Director