HomeMy WebLinkAboutLBMinutes_2009_04_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 14, 2009
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, April 14, 2009 at 5:30 p.m. in
the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: John Kubal, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Mary Walker and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. Elvita asked that item #9, Request
to apply for a traveling exhibit, be removed from the agenda and that #7, Request from the Music
Teachers Association, follow #4 to accommodate Mary Walker. John Kubal moved to approved with the
changes. Larry Rogers seconded. Motion approved.
Larry Rogers moved to approve the March 10, 2009 minutes as presented. John Kubal
seconded. Motion approved.
BILLS AND SALARIES – After reviewing the presented bills, Larry Rogers moved to pay all bills
and salaries. Gloria Thevdt seconded. Motion approved.
REQUEST BY BROOKINGS MUSIC TEACHER ASSOCIATION – Mary Walker of the Brookings Music
Teachers Association gave a PowerPoint presentation on the benefits of music to school children. The
Association is willing to donate a digital piano to the library for use for practice and lessons for children
who are unable to pay for lessons. Currently, a piano is in place at the Girls and Boys Club but, because
of its location in the gym, usage is limited. Board members voiced the concerns of durability of the
piano, lack of a sound proof dedicated space, and the staff time involvement. Tami Watson moved to
table the request until the May meeting. John Kubal seconded. Motion approved.
FINANCIAL REPORT - Elvita presented the City Financial Report to the Board. Equipment
Maintenance is over budget as of April. The Library will not get extra funding for line item overages but
will have to absorb the cost from other line items. City Departments have been asked to be very
conservative with budget spending.
LIBRARIAN’S REPORT – Items of note are:
• Circulation continues to rise in all areas.
• There were 305 entries for the Illustrate-a-Book Contest.
• The Library is currently hosting a hands-on exhibit Light and Color. This exhibit is co-sponsored
by the Brookings Optimist.
• The Friends of the Library gave $3430 to the library for programs, materials, and staff
recognition.
• No changes will be made to our parking lot with the construction and renovation for the
Children’s Museum.
• Interlibrary Loan is now working for patrons.
COFFEE SHOP – Elvita reported that the contracts are signed. There will be a pre-construction
meeting soon to set the start date.
POLICY REVIEW – DISPLAY POLICY - Tami Watson moved to table this discussion until next month.
Gloria Thevdt seconded. Motion approved.
BOARD EDUCATION – Chapter 9 from the Successful Library Trustee Handbook on liability. The
Board has legal status because it is able to make policy. It is also protected from lawsuits under city
statutes. Fundraising for the library is done through the Friends of the Library. Other discussion
considered the possibility of charging the “for profit “groups for use of the meeting rooms. This money
would go into the City General Fund and not the library’s account. Next month the Board will discuss
Chapter 10 – You are not alone.
NEXT MEETING - Tuesday, May 12, 2009 at 5:30 p.m.
The Board then viewed the movie made for the local cable station advertising the Summer Reading
Program.
The meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Elvita Landau, Director