HomeMy WebLinkAboutLBMinutes_2009_01_20BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JANUARY 20, 2009
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, January 20, 2009 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: John Kubal, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. John Kubal moved to approve the
agenda as presented. Larry Rogers seconded. Motion approved.
Amber Ohm moved to approve the minutes of the December 9, 2008 meeting. Larry Rogers
seconded. Motion carried.
BILLS AND SALARIES – After reviewing the list of 2008 and 2009 bills, Larry Rogers moved to pay
all bills and salaries. John Kubal seconded. Motion approved.
FINANCIAL REPORT - Elvita reported that the end of the year budget report wouldn’t be
complete until these final bills were submitted, but that the Library should come in under budget. There
was no January 2009 city report available.
LIBRARIAN’S REPORT - Items of note are:
Circulation continued to rise in most areas.
Katherine Eberline and Ali Bruinsma are developing a puppet show promoting the Summer
Reading Program which will air on the city’s government cable channel.
The Friends of the Library Book Sale will be February 20-22.
The SDLN Interlibrary Loan system is up and running for libraries but the connection for the
public to use is yet to be activated.
An energy audit was done on the library building in January.
ELECTION OF OFFICERS:
Amber Ohm nominated Tami Watson for Chair of the Library Board. Larry Rogers seconded.
John Kubal moved to close nominations. Tami Watson was elected.
John Kubal nominated Amber Ohm for Vice-Chair of the Library Board. Glory Thevdt seconded.
There were no other nominations. Amber Ohm was elected.
SET DATE AND TIME OF MONTHLY MEETINGS - Larry Rogers moved the monthly Library Board
meetings be held on the second Tuesday of each month at 5:30 p.m. John Kubal seconded. Motion
carried.
FINES ACCOUNT BUDGET – Elvita presented the proposed 2009 Fines Account Budget to the
Board. Two line items (Book Clubs and Volunteers) were added to the budget. These were formerly
included in adult programs and miscellaneous lines. Items raised were children’s and adult
programming, postage, small claims court fees and miscellaneous. Items decreased were supplies and
travel. The budget total is $39,700.
John Kubal moved to accept the 2009 Fines Account Budget for $39,700. Larry Rogers
seconded. Motion approved.
ANNUAL REPORT – Elvita presented the 2008 Annual Report to the Board. The 2008 Goals were
also reviewed and discussed. Larry Rogers moved to approve the Annual Report Narrative which will be
sent to the City. Gloria Thvedt seconded. Motion carried.
OUT OF STATE TRAVEL REQUEST - Since Elvita is the State Representative for the Mountain
Plain Library Association (MPLA), she is requesting to travel to the annual convention March 31-April 3 in
Wichita KS. Tami Watson moved to approve the travel request. Amber Ohm seconded. Motion
approved.
Elvita reported that she has been asked to run for Vice President/President Elect of MPLA. This
would be a 3 year commitment (VP, President, and Past President). This would involve more meetings
and time commitment, but MPLA would pay for part of the travel. Following discussion Larry Rogers
moved to approve Elvita’s bid for Vice President of MPLA. John Kubal seconded. Motion approved.
COFFEE SHOP PLANS – Elvita updated the Board on the Coffee Shop plans. Currently we are
waiting approval of the Dept. of Health following a revision in plumbing and sinks required by DOH. This
will impact the cost. Following discussion the Board was committed to moving forward with the plans.
Tami Watson moved that Elvita continue with the Coffee Shop plans for the Library. Larry Rogers
seconded.
CD RENEWAL – Two CD’s are coming due in January (approximately $35,000 and $21,000).
Gloria Thvedt made a motion to cash in both CD’s and move the money to the Donations Account for
use in the coffee shop construction. Amber Ohm seconded. Motion approved.
STRATEGIC PLAN – Elvita presented the final draft of the proposed Strategic Plan for 2009-2013
to the Board. An Organizational Competencies section was added for review of what organizations and
partnerships the library would seek and maintain.
The Board also suggested a change to the Vision Statement to read: The Brookings Public
Library provides materials and information contributing to the community’s education, recreation, and
quality of life.
Gloria Thvedt moved to approve the proposed Strategic Plan with suggested changes. Amber
Ohm seconded. Motion approved.
NEXT MEETING – Tuesday, February 17 at 5:30 p.m.
Gloria Thvedt moved that the meeting adjourn. John Kubal seconded. The meeting was
adjourned at 7:10 p.m.
Respectfully submitted,
Elvita Landau, Director