HomeMy WebLinkAboutLBMinutes_2008_12_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
DECEMBER 9, 2008
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, December 9, 2008 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: John Kubal, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami
Watson
OTHERS PRESENT: Elvita Landau and Peggy Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. Amber Ohm moved to
approve the agenda as presented. John Kubal seconded. Motion approved.
Larry Rogers moved to approve the minutes of the November 4, 2008 minutes with the
spelling correction of Gloria’s name. Gloria Thvedt seconded. Motion carried.
BILLS AND SALARIES – After reviewing the list of bills, John Kubal moved to pay all bills
and salaries. Amber Ohm seconded. Motion carried.
FINANCIAL REPORT – Elvita reported that in November the City made a budget
amendment to the Utilities line item, raising it by 10,000 and to the Equipment Maintenance
line item for $2,000. This should keep these line items from going over budget. The office,
general, and janitorial supplies will go over budget, but the library will come in within the total
budget.
LIBRARIAN’S REPORT – Items of note are:
• The Library held a Scholastic Book Fair December 6‐14.
• The SDLN Interlibrary Loan system is not yet functioning, but since training has
commenced it should be in the next month or so.
• J & T Cleaning was awarded the janitorial contract for the next two years, beginning in
January.
• Seven computers are on order from HP through the state contract. Three will be paid
through the library budget and four through the Larson grant.
Tami Watson moved to allow Elvita to purchase a laptop for the library if the computers
do not arrive by December 23, 2008. Larry Rogers seconded. Motion carried.
Gloria Thvedt moved to recess to the City Council Meeting where the Library Coffee
Shop is on the agenda for approval. John Kubal seconded. Motion approved.
The Board reconvened at 6:33 p.m. The City Council had approved the addition of a
Coffee Shop to the Library.
COFFEE SHOP PROPOSAL – Since the Coffee Shop proposal was approved by the City
Council, Elvita will contact the architects for construction drawings. The contract between the
Library and Harsha Mistry will need to be signed by the Library Board Chair.
CD RENEWAL – The Fines Account CD for $11,105 comes due 12/12/08. Following
discussion, Larry Rogers moved to renew the CD at the best interest rate. Seconded by Gloria
Thvedt. Motion approved.
STRATEGIC PLANNING – Elvita went over the three service goals chosen by the Strategic
Planning Committee: Lifelong Learning, Stimulate Imagination, and Celebrate Diversity. The
staff will meet and find objectives for these goals in the next week. The Strategic Planning
Committee will meet one more time.
EXECUTIVE SESSION – John Kubal made a motion to move into executive session for the
purpose of discussing personnel. Larry Rogers seconded. Motion approved.
John Kubal moved to exit executive session. Gloria Thvedt seconded. Motion approved.
The consensus from the session was that Tami will compile the evaluation forms on the
Director and provide a copy to the City Manager and to Elvita.
NEXT MEETING – Tuesday, January 13, 2009 at 5:30 p.m.
Larry Rogers moved to adjourn. John Kubal seconded. Motion carried.
Respectfully submitted,
Elvita Landau, Director