HomeMy WebLinkAboutLBMinutes_2008_10_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
OCTOBER 14, 2008
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, October 14, 2008 at
5:30 p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: John Kubal, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. Larry Rogers moved approval of the
agenda as presented. John Kubal seconded. Motion approved.
Gloria Thvedt made a motion to approve the September 9, 2008 minutes as presented. Motion
carried.
BILLS AND SALARIES – After reviewing and discussing the bills, Larry Rogers moved to pay all
bills and salaries. Amber Ohm seconded. Motion carried.
FINANCIAL REPORT – The Board reviewed the financial report from the City Finance Office. The
line items of maintenance equipment, supplies, janitor supplies and utilities will probably exceed their
amounts. However, the library should end the year within the total budget.
LIBRARIAN’S REPORT – Items of note are:
¾ Friends of the Library meeting will feature Eleanor Roosevelt: A Living History.
¾ The Friends received a $1000 grant from 3M to fund Tumble Books (eBooks) and adult audio
books.
¾ SDLN Interlibrary Loan system is not yet functioning, but is getting closer to being available.
¾ The Library Staff is participating in the SD 2.0 Challenge. This is sponsored by the State Library
and includes classes on blogs, RSS feeds, video downloads etc.
HOLIDAY SCHEDULE – Following discussion on the holiday schedule, Larry Rogers moved to have
the library close at 3:00 p.m. on December 24th and 5 p.m. on December31st. Tami Watson seconded.
Motion approved.
OUT OF COUNTY FEE for 2009 – Currently, Out of County fees are $29 per year for an individual
membership or $39 for a family. Larry Rogers made a motion keep the same Out of County fees for
2009. Gloria Thvedt seconded. Motion approved.
COFFEE SHOP PROPOSAL
a. Banner Proposal – The Board reviewed the proposed design for a library coffee shop
on the second floor of the library, with the estimated cost to be $60,000. The
library does have enough money from the donations and CD accounts to pay for the
plan. The project would be let out for bids following the signing of the contract.
Banner Associates will complete the architectural and construction documents.
John Kubal moved to proceed with the coffee shop project. Larry Rogers seconded.
Motion approved.
b. Vendor contract – The Board reviewed a preliminary Concessionaire Agreement for
the Coffee Shop. John Kubal moved to proceed with the Concessionaire Agreement
with suggested grammar and language changes. Larry Rogers seconded. Motion
carried. Elvita will go over the contract with the city lawyer and check with the HR
on whether or not background checks are needed for the Coffee Shop employees.
When the contract is finalized, Elvita will give to Ms. Mistry for review and signing.
STRATEGIC PLANNING – The Strategic Planning Committee will have their first meeting on
October 16th. They will review the City’s and the Library’s 2004 vision statements and determine what
the Library can do to meet these visions. Then selection of preliminary roles that the Library can play in
the community will be made. Once these roles are determined, they will be reviewed by the Library staff
and the Library Board before the next Strategic Planning session.
BOARD EDUCATION – The Board discussed Chapter 8 of The Successful Library Trustee
Handbook which deals with “Hiring and Firing the Director”. Chapter 9 is assigned for the November
meeting.
OTHER – The Library has received a Citizen’s Request to Reconsider form for a video. Library
policy regarding its review is being followed.
NEXT MEETING – Tuesday, November 4, 2008 at 5:30 p.m.
The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Elvita Landau, Director