HomeMy WebLinkAboutLBMinutes_2008_09_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
SEPTEMBER 9, 2008
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, September 9, 2008 at 5:30
p.m. in the Historical Room of the Brookings Public Library.
MEMBERS PRESENT: John Kubal, Amber Ohm, Larry Rogers, Gloria Thvedt, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow and Peg Whalen
Chair Tami Watson called the meeting to order at 5:30 p.m. John Kubal moved approval of the
agenda with the change in the order of discussion (Move item 7 to follow 9 and move item 10 to after
item 11). Larry Rogers seconded. Motion approved.
Larry Rogers moved approval of the August 12, 2008 minutes as presented. Amber Ohm
seconded. Motion carried.
John Kubal moved to pay all bills and salaries. Gloria Thvedt seconded. Motion carried.
FINANCIAL REPORT – The financial report indicates that the library is about where it should be
at this time in this year’s budget. Some line items will go over budget by December but we should end
the year within budget.
LIBRARIAN’S REPORT – Items of note are:
¾ The Big Read Egypt begins on September 29th. Events will take place throughout Brookings.
¾ Four of the staff will be attending the SDLN conference in Chamberlain September 24‐26.
¾ The upgrade for the SDLN software is complete, although Interlibrary Loan portion requires
additional software.
¾ FOL will have its annual meeting on October 9 followed by a living history program on Eleanor
Roosevelt.
¾ The current volunteers for the library include: Cordus Behrend, Elaine Berndt, Geoff Bonvallet,
John Grove, Beverly Hiler, Mary McCaa, Norma Nielsen, Matt Stebbing, Mason Wheeler, Elissa
Davis‐Weber, Kira Davis‐Weber, Cassandra Hall, Sarah He, Andrew Hildebrant, Sarvesh Kaushik,
Jedediah Nixon, Paige Powers. Our Volunteer Coordinator is June Erickson.
¾ On October 30 the City will sponsor a City Volunteer Appreciation luncheon. The Board will be
invited.
REPORT ON ITEMS NOT RETURNED ‐ Elvita handed out a summary of the Library’s Small Claims
Court statistics. Of the 131 small claims charges since January 2007, almost half were unclaimed or
outstanding. This is almost $7400 in lost materials. Elvita will share this information with the City
Manager and City Attorney. She will check other libraries’ policies.
COFFEE SHOP – Elvita reported that the City Attorney is still working on the contract. Banner
Associates is currently working on the drawings and cost estimate for the coffee shop area. Banner
submitted a contract for the coffee shop study with cost estimated at less than $2000. John Kubal
moved to accept the Banner contract with the cost limited to $2000. Larry Rogers seconded. Motion
carried.
CD RENEWAL – A library CD of $27,000 is due September 17. Since we may need some of the funds
for the coffee shop construction, Elvita suggested moving a portion of the CD to the Library Donations
account.
Tami Watson moved to transfer $17,000 from the CD to the Library Donations account in
preparation for the construction of a library coffee shop. The remainder of the CD ($10,000 plus interest
earned) will be renewed at the best rate available. Gloria Thvedt seconded the motion and it passed.
BOARD EDUCATION/ STRATEGIC PLANNING – The Board revisited Chapter 6 of The Successful
Library Trustee Handbook, which deals with Strategic Planning. The Board discussed the makeup of a
Strategic Planning Committee which will consist of 9‐11 members. The Committee will have members
from the Library Board, Library Staff, City Government and Library patrons. Larry Rogers and Gloria
Thvedt volunteered to be the representatives from the Board. The first of two meetings will be in
October.
OTHER – Amber Ohm and Tami Watson volunteered to be judges for the Scary Story Contest.
NEXT MEETING – Tuesday, October 14 at 5:30 p.m.
The meeting was adjourned at 7 p.m.
Respectfully submitted,
Elvita Landau, Director