HomeMy WebLinkAboutLBMinutes_2007_06_19BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
JUNE 19, 2007
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday,
June 19, 2007 at 5:30 p.m. in the Historical Room of the Brookings Public
Library.
MEMBERS PRESENT: Dave Bordewyk, John Grove, John Kubal,
Amber Ohm, and Tami Watson
OTHERS PRESENT: Elvita Landau, Cathy Enlow, Peg Whalen and
Mason Wheeler
Chair John Kubal called the meeting to order at 5:30 p.m. The agenda
was accepted as presented.
Dave Bordewyk moved to approve the May 10, 2007 minutes. Tami
Watson seconded. Motion carried.
BILLS AND SALARIES – The Board reviewed the list of bills for June.
Tami Watson moved to pay all bills and salaries. John Grove seconded. Motion
approved.
FINANCIAL REPORT – Line items are within budget constrains except for
building maintenance, which will go over budget.
LIBRARIAN’S REPORT – Items of note are:
• 981 children have signed up for our summer reading program so
far. When we reach 1000 Children’s Librarian Katherine Eberline
promises to dye her hair a color the kids select.
• Elvita and Cathy attended the ELUNA conference in Spearfish,
which hosted the meeting for all the Ex Libris Users of North
America.
• The gift account CD was renewed for 6 months at 5%. The
Buchholz CD was split into two CD’s -- $20,000 at 5% for 8 months
and $6900 for 3% due 9/07.
• Friends of the Library will host a booth at the Summer Arts Festival
with both free and paid activities. Katherine will do story times on
stage.
REDESIGN DISCUSSION
a) Banner Report - Elvita presented the plan and cost estimates from
Banner and Associates for adding a coffee shop within the library. If the library
were to purchase the equipment, the total cost would be approximately $70,000.
Equipment costs are approximately $13,400.
The Board felt the concept was a good one and should be pursued. The
Board asked that Elvita talk to the City Attorney about sample contracts and
Requests for Proposals for vendors.
b) Signage – The Board discussed the options of signage on the building
and/or a free standing sign. A sign on the building would be for identification only
and would not involve any zoning or ordinance problems. A freestanding sign
(i.e. Daktronics programmable sign) for advertising of Library programs may have
issues with the Historic Preservation Committee and downtown zoning
ordinances. The Board requested that Elvita continue to ask for quotes for a
building sign and the Board will continue to pursue the possibility of a
freestanding sign.
c) Other – Mason Wheeler from the Fundraising Committee reported that
their committee had applied for a grant from the Fishback Community Fund for
$25,000. The request is something that the Fishback Fund would like to support,
but would like a specific project to which they could attach their name, rather than
small projects or materials. Following discussion, it was decided that Mason
would talk more with the Marketing Fund Director for clear guidelines and time
schedule.
2008 BUDGET DISCUSSION – The City is starting a new budgeting
process. Each Department is asked to consider what would happen to the
community if their department (Library) closed tomorrow, along with generating
goals with performance measurements. The 2008 proposed budget is due July
18.
Following discussion Elvita proposed the following for the 2008 budget:
• Add a full time Young Adult position in the children’s department.
• Revise the starting wage of all part time employees to reflect the
increased minimum wage and market demand.
• Raise the amount in the travel category because of regional
educational opportunities in 2008.
• Raised materials line times by 5%.
The total 2008 budget request totals $818,349
Elvita requested $35,000 from the county for 2008.
The Board discussed raising the out of county fee. Tami Watson moved
to raise the out of county fee for a single person from $20 to $29 and the
household fee from $30 to $39, effective January 1, 2008. John Grove
seconded. Motion approved.
POLICY REVIEW – GIFT POLICY – moved to next month’s agenda.
NEXT MEETING – Tuesday, July 10, 2007 at 5:30 p.m.
Dave Bordewyk moved to adjourn the meeting. John Grove seconded.
Motion carried. The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Elvita Landau, Director