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HomeMy WebLinkAboutJPBMinutes_2015_11_19BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 19, 2015 The Joint Powers Board met on Thursday, November 19, 2015 with the following members present: Ryan Krogman, Keith Corbett, Stephne Miller, and Patty Bacon. REGULAR BUSINESS Chairperson Krogman called the meeting to order and a quorum was established. Motion by Miller, seconded by Corbett to approve the minutes from the August 27, 2015 Joint Powers Board Meeting. All members voted “aye.” Motion carried. The board discussed the back-up generator. Commission Department Director Stacy Steffensen said the pad is poured and the installation and wiring is being worked on. As of now, Steffensen said the generator is still at the Highway Department. The board discussed security updates. Steffensen said they received a quote from Safe N Secure on several different security items. Steffensen discussed having the basement doors unlock automatically in the event of severe weather so the general public would have a way to get to the basement. She said this would be the biggest expense. City Manager Jeff Weldon said roughly 80 employees have access to the basement and those employees would be able to usher the general public to the basement. Weldon said that would alleviate the cost. The board agreed to not move forward with having the basement doors unlock in a severe weather emergency. Steffensen said she will get updated quotes and information on some of these issues and will inform the board. The board discussed building access by contract service providers. Steffensen said in the past, vendors have been able to access certain parts of the building with their badge. S teffensen said the issue is the contractors don’t always know who has the badge, which leads to a safety issue. By consensus, the board agreed to de-active the vendors’ badges and make it a rule that all vendors need to check in with the Commission Department before accessing parts of the building. The board discussed the County Finance Office entrance modifications. Steffensen said the motor for the garage door went out several months ago and the Finance Office is looking to either replace the door with a new one or purchase blinds. Steffensen said to replac e the door would cost roughly $6,000.00 compared to buying blinds for $1,300.00. Miller said she is opposed on the idea of tearing into the sheet rock to replace the motor. Motion by Miller, seconded by Corbett to allow the Finance Office to purchase bli nds up to $1,500.00 for the main entrance. Motion carried. The board discussed window coverings for a first floor conference room. Steffensen said the conference room between the Finance Office and the Equalization Department needs either a one way tint or blinds to cover the windows. She said when meetings are held in that room, you feel on display because everyone can see you and see what you are doing. Miller suggested getting a quote before doing anything to that room. Steffensen said she will look into it. The board discussed safety hazard mitigations of the stairwell. Weldon said a cabling-type display that could feature artwork would be an option that would keep people from sitting underneath the stairwell. Weldon said the display could also be interchanged. Bacon said she loves the idea and thinks it would be great for local artists to display their artwork. By consensus, the board agreed to move forward with the cable display. The board discussed other items. Bacon suggested having an Active Shooter Training for all commissioners and council members. Steffensen said several people attended the Safety & Loss Conference, and suggested that the speaker who spoke at that conference come to Brookings County. Deputy States Attorney Abigail Howard said working with the local law enforcement is critical because they have certain protocols. Miller suggested that Steffensen meet with Sheriff Marty Stanwick and Chief Jeff Miller and see wha t their thoughts are on this matter. Bacon discussed the Mother’s Room in the building. Bacon said she is not impressed with the current room. She said there is no lighting if someone comes out of the elevators; it is small, cold, and doesn’t have a fridge. Weldon said there is another room that could be utilized that may better fit the needs. Bacon said there is a group in Brookings that promotes healthy work environments for working mothers. Weldon suggested that they get a description of what a room should look like and then take it to a contractor to see if they could draw up a few options. Weldon discussed the possibility of Duane Sander’s donating statues for the City/County building. Weldon said he would keep everyone informed. Motion by Corbett, seconded by Miller to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota not to discriminate against the Handicapped of Employment or the Provision of Service. The County of Brookings is responsiv e to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________ Jenna Peterson Finance Assistant II Brookings County Published once at the approximate cost of_______.