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HomeMy WebLinkAboutJPBMinutes_2011_12_15BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Thursday, December 15, 2011 The Joint Powers Board met on Thursday, December 15, 2011 with the following members present: John Kubal, Tim Reed, Dennis Falken and Alan Gregg. Architects Todd Moss and Brent Koch with Cannon, Moss, Brygger were in attendance via telephone. REGULAR BUSINESS Chairperson Alan Gregg called the meeting to order and a quorum was established. Motion by Reed, seconded by Kubal to approve the minutes from the November 10, 2011 Joint Powers Board meeting. All members voted aye. Motion carried. Construction Site Superintendent Dan Volbert updated the board on the construction progress and the recent walk throughs taken by city and county department heads and employees. Project Manager Tom Ginter discussed pending change orders. Falken asked where these change orders come from. Volbert said that they typically come from the field as issues are found. Weldon noted that the city and county will need to know what the ‘as builds’ are at the end of the project for continued maintenance to the facility. Ginter said that the city and county will receive a manual on the entire building when it’s complete. Motion by Kubal, seconded by Falken to approve the following change orders: ASI#004 to American Electric Construction’s contract for $0, to Olson Masonry, Inc.’s contract for $9,880 and to Peska Construction, Inc’s contract for a credit of $4,019 for a total of $5,861 to replace concrete piers at the north and south sides of the building masonry and brick piers; COR#019 to Fox Drywall & Plastering, Inc.’s contract for $1,550 to provide metal furring at structural steel which protrudes into rooms 108, 208,124,228 and 323; COR #022 to Peska Construction, Inc’s contract for $726 for added curb at removed house location at 3rd Street; COR#023 to American Electric Construction’s contract for a credit of $20,000 for electrical allowance not used-allowance was created to install electrical conduits in foundation walls, slabs and footings before the electrical contractor was hired; EFO#004 to American Electric Construction’s, Gemini Acoustical, LLC’s, Manning Mechanical, Inc.’s and Total Fire Protection, Inc.’s contracts for $0 for 3rd floor HVAC changes; EFO#005 to American Electric Construction’s, Fox Drywall & Plastering, Inc.’s, Gemini Acoustical, LLC’s, Manning Mechanical, Inc.’s and Total Fire Protection, Inc.’s contracts for $0 for chambers room lighting changes; EFO#006 for $0 for voice and data cabling changes to rooms 111, 138, 220, 237, 245, 301, 303, 310, 329, Tech Room, 330, 331 and 333; EFO#007 to American Electric Construction’s contract for $0 for Chambers Room 331: split double duplex receptacles into duplex receptacles; install 11 voice/data outlets along the east wall in lieu of 8 voice/data outlets-each outlet shall have 44 network cables in lieu of 48; EFO#008 to American Electric Construction’s contract for $105, to Egger Steel Company’s contract for $0, to Ellis-Lieffort Painting, Inc.’s contract for $210, to Fox Drywall & Plastering, Inc.’s contract for $1,610, to Gemini Acoustical, LLC’s contract for $0, to Krier & Blain, Inc.’s contract for $2,200, to Manning Mechanical, Inc.’s contract for $0 and to Total Fire Protection, Inc.’s contract for $0 for a total of $4,125 for roof drain piping routing and re-routing and added soffit; EFO#009 to Ellis-Lieffort Painting, Inc.’s contract for $75, to Fox Drywall & Plastering, Inc.’s contract for $534, and to Manning Mechanical, Inc.’s contract for $0 for a total of $609 for ductwork re-routing to avoid structure conflicts; RFP#010 to American Electric Construction’s contract for $4,137 to provide 2 racks in each IDF room-total of 6 racks and to provide a ladder rack with cable drops; RFP#011 to Clark Drew Construction, Inc’s contract for $2,628 to provide additional casework to the back wall of Reception 215; and RFP#012 to American Electric Construction’s contract for a credit of $1,126 for exterior lighting revisions at south garage. All members vote aye. Motion carried. Ginter also reviewed the budget and the schedule of values. He said that all the changes they know of are in the report provided and there is approximately $430,000 remaining in contingency. He said net total of changes to date is $73,930. Ginter said that 57% of the project had been billed by the contractors as of the end of November. He said they are withholding 5% from each contractor’s pay request until the project is complete. Weldon noted that there has been no change to the construction schedule. Volbert reminded the board of the appreciation luncheon being held at the new building later in the day. Falken asked about the difference in the color of some of the precast panels on the building. Volbert said that the difference has been noted in the architect’s field report. He said that they will eventually wash them, but if they aren’t the same, they’ll have them replaced. Weldon also noted that there is a chip in the precast on the north side of the building, but that it can be fixed. Ginter said that brings them back to the reason for the 5% retention. Moss and Koch provided the Architect’s Report. Moss said that he is anxious to get back up to Brookings and see the building, but from their perspective things are going very well. Koch said that they continue to review shop drawings and he will pass along the casework shop drawings to the city and county. The board considered joint furniture and furnishings. Trent Slyter with Conference Technologies, Inc. discussed the technology that will be in the conference room tables. The board discussed what size tables, 10’ or 14’, will be in each of the conference rooms. Slyter explained that the table in the executive session room will be a V-shaped table with the technology in it. Weldon noted that the 10’ tables cost $3,828, the 14’ tables cost $6,424 and the V-shaped table costs $11,880. Kubal asked if that price included the technology. Slyter said that it did and is similar to what they have at the Innovation Campus. Weldon said the cost does not include the chairs. Reed noted that when you cut the cost in half for both the city and the county, it’s pretty cheap. He said that each entity would not be able to afford this alone. Motion by Reed, seconded by Falken to proceed with the prices and plans as quoted by Conference Technologies, Inc. for the conference room tables in the administration building. All members voted aye. Motion carried. Weldon reviewed the construction project financials. Reed noted that approximately $7.5 million has been paid out. The board considered the sculpture proposal. Weldon said that he had received an email from the sculptor which included two different sizes and prices. He said that it would take about 6 months to complete the sculpture and the price includes everything except installation. Weldon suggested that if they decide to go with the sculpture that they mount it before they do any landscaping or wait a year or two until the turf is mature enough and damage will be minor. Kubal said that time really wasn’t of the essence then. Weldon said that it is a challenge if they want the sculpture installed as soon as the building is finished in June. Kubal asked if anyone had gotten any feedback from the public. No one had. Falken said that once they get the lettering on the building, that may be sufficient and if they mount something onto the precast, it will have to stay there. Weldon said that another option would be to look at this as an interior piece of artwork after the building is finished. Reed said that he likes the sculpture, but doesn’t think it fits on the outside of a building. Falken suggested that a clock could be added later if the lettering isn’t enough. Gregg agreed that they should look at using the artwork in the interior of the building. Speaking as a member of the public, Deanna Santema said the only comment she has heard is to not put a clock up. Weldon said that if they are going to turn the sculpture down, the board should consider giving the artist something for his trouble as they have asked him to make changes and he has been working in good faith. Falken said that since they aren’t going to move forward with the sculpture, it would be a good faith gesture to offer him something. Reed said that he still believes there’s private funding out there to do something. Kubal suggested getting SDSU classes involved with this project. He said that what bothers him is that they had only one design to choose from. Weldon said that he would find out what the artist has into his work, offer him a stipend and tell him that they may be looking at something in the interior once the building is up. Weldon and Commission Assistant Stephanie Ellwein presented a draft of the joint furnishings issues in the shared spaces and they will continue to work on the list. The board discussed interior signage. Weldon said that all the rooms have to be identified and they must be ADA compliant. He said that every interior door will need signage, so it will be an expense. The board also discussed building maintenance, custodial services, site maintenance for snow removal and lawn care. Weldon said that in preliminary discussions they are looking at some sort of a contract service for snow removal and lawn care. He said the city has a contract for cleaning services, but they may need a building superintendent. Ellwein said that the county has a full-time employee that does the cleaning and maintenance of the courthouse now. She said that they could contract for custodial services for the interior offices, but they could have this employee keep up on the maintenance of the public spaces. The next meeting is scheduled for January 12, 2012 at 8:00 a.m. ADJOURNMENT Motion by Kubal, seconded by Reed to adjourn. All members voted aye. Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the handicapped in employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.