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HomeMy WebLinkAboutJPBMinutes_2011_11_10BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Thursday, November 10, 2011 The Joint Powers Board met on Thursday, November 10, 2011 with the following members present: John Kubal, Tim Reed, Dennis Falken and Alan Gregg. Architect Brent Koch with Cannon, Moss, Brygger and Project Manager Tom Ginter with Bossardt Corporation were in attendance via telephone. REGULAR BUSINESS Chairperson Alan Gregg called the meeting to order and a quorum was established. Motion by Reed, seconded by Kubal to approve the minutes from the October 6, 2011Joint Powers Board meeting. All members voted “aye.” Motion carried. Construction Site Superintendent Dan Volbert updated the board on the construction progress. He said the fantastic weather has really helped move things along. Volbert said they should have power to the building next week and the roof will be 75-80% done by the end of this week. He discussed several issues with the alley and the south parking lot. Volbert said that once the building is enclosed and secured, he would like to start conducting a walk-through each month so the people who will be utilizing the space can make sure their office spaces are coming together. Kubal asked about security at the building site. Volbert said that permanent gates will go up on Friday, but if someone wants to get in they can. He suggested looking at installing security cameras as well. Project Manager Tom Ginter discussed four pending change orders. Kubal questioned change order RFP #009 for adding a reinforced concrete pad for the cooling tower and why it wasn’t taken into account. Koch said that they weren’t aware of the size the tower would be when bid package #1 went out and the concrete bids were awarded. He said the tower was a part of bid package #2. Ginter added that this is a change to bid package #1. Commission Assistant Stephanie Ellwein questioned why this didn’t go out as part of bid package #2. Koch said they didn’t have a concrete bid as part of that package. Reed said that because of the method of using different bid packages something like this could get missed, but it also has to be done. Ginter said that prior to these changes, there is still $422,000 left in contingency. Motion by Falken, seconded by Reed to approve the following change orders: COR #013 to Fox Drywall & Plastering, Inc.’s contract in the amount of $1,840 to change the inside parapet wall to plywood in lieu of Dens glass to allow the roofing material to adhere properly; COR #014 to Peska Construction, Inc.’s contract in the amount of $3,204 for added reinforcement at the elevated concrete slabs over the Geoform; COR #015 to American Electric Construction’s contract for $100 to relocate the electrical box at the first floor kiosk; RFP #009 to Mills Construction, Inc.’s contract for $1,789 and to Peska Construction, Inc.’s contract for $2,343 for a total of $4,132 to add a reinforced concrete pad for the cooling tower. All members vote “aye.” Motion carried. Ginter also discussed other pending change orders including some low-voltage changes and third floor plumbing modifications. Koch said that the plumbing modifications are due to the roof drainage and the distance they have to reroute the drain pipe. Ginter said that those modifications should be under $5,000, but he said that he didn’t know the value of the low-voltage changes at this point. Reed asked for additional explanation of the low-voltage changes. Koch said that some of the coordination between the electrical engineer and the technology consultant didn’t follow through. Ellwein said that the information from the technology consultant wasn’t provided for in the bid specs. Koch said that the electrical engineering firm, West Plains, has met with the technology consultant and they’ve gotten things worked out. Ginter said that he doesn’t want to guess on the amount, but as soon as he gets an estimate he will pass it along. He said that it will all need to be worked out within the next two weeks to keep on schedule. Koch presented the Architect’s Report. He said that he comes to the site every couple of weeks to do a walk-through. He said that they’ve had contractor’s meetings to discuss issues and the schedule and they continue to review drawings. The board reviewed the finance report. The board discussed the sculpture submission for the exterior of the building. Ellwein said that the artist provided an alternate rendition and the board needs to vote it up or down. Kubal said that it bothers him that there was only one applicant and if they don’t approve this they’re back at square one. Brookings resident Ken Curley said that he has a background in graphic design and believes the submitted artwork is too complicated to have on the building. He said that the detail would be lost viewing it from a half block away. Brookings County resident Mary Negstad said that if it takes someone more than ten seconds to figure out what it is, it’s too complicated. Falken said that they need to get this design out to the public for opinions. He said that he would like to have a computer graphic done showing the artwork on the building to get an idea of what it may look like. He also wanted to get a time frame from the artist as to how long it would take to create the sculpture and the cost. Falken said they owe the artist the courtesy of taking these steps. Motion by Reed, seconded by Kubal to enter into Executive Session at 8:55 a.m. in accordance with SDCL 1-25-2(3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. All members voted “aye.” Motion carried. The board came out of Executive Session at 9:05 a.m. No action was taken. The next meeting is scheduled for December 15, 2011 at 8:00 a.m. ADJOURNMENT Chairperson Gregg declared the meeting adjourned. It is the policy of Brookings County, South Dakota, not to discriminate against the handicapped in employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.