Loading...
HomeMy WebLinkAboutJPBMinutes_2011_06_09BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Thursday, June 9, 2011 The Joint Powers Board met on Thursday, June 9, 2011 with the following members present: John Kubal, Tim Reed, Dennis Falken and Alan Gregg. Project Manager Tom Ginter with Bossardt Corporation and Architect Todd Moss with Cannon, Moss, Brygger were at the meeting via telephone. REGULAR BUSINESS Chairperson Kubal called the meeting to order and a quorum was established. Motion by Reed, seconded by Gregg to approve the Joint Powers Board minutes from May 20, 2011. All members voted “aye.” Motion carried. Motion by Gregg, seconded by Reed to approve the Joint Powers Board minutes from May 31, 2011. All members voted “aye.” Motion carried. Construction Site Superintendent Dan Volbert said they have made up over a week of the 2 week delay in the project and are currently pouring footings and the concrete walls. He said, weather permitting, they should have the walls finished by the end of the month. Volbert said the drain tile is in and it is staying dry. He said that the pumps are running where the elevator will be located. He also said that the sleeves for water, sewer, electrical and data are all in. Volbert says they hope to start with the structural steel on July 6th. Architect Todd Moss said they are currently checking shop drawings. He said that Bossardt receives a lot of drawings and they check them to make sure t he proposed products are satisfactory. Moss said that they are also researching the bullet resistan t material for the boardroom dais. He said that a fiberglass matte is looking like the best choice, but they will have more details next week. Project Manager Tom Ginter also addressed the schedule getting back on track. He said that besides the hours being put in, the shop drawings are getting turned around in 1 or 2 days and he thanked Cannon, Moss, Brygger for that. Ginter said that they are proposing another change order request for roofing insulation to be mechanically fastened which would be a credit of $6,321. He said it’s the contractor’s preference, screwing it down versus using adhesive. He also said that it’s a credit because it’s a little faster for the contractor and it could be safer than the glue, especially if it’s windy. Ginter said the only other pending change, a $2500 credit, is to have Mills shut off a lead water service. However, he said it is just a projection at this point. Ginter explained the Project Status Report and said the projected amount for the project is $11,801,073 if the entire contingency is used. City Manager Jeff Weldon said that the architect’s fee should be $653,975 instead of the $649,674 listed on the report. He also noted that the report does not include technology and consultant, and furniture, fixture s and equipment. Weldon said there will also be telephone and security issues. Reed said that the bids came in $860,000 under budget, so the technology is paid for with the savings in the bidding. Weldon said that the discussions on the total project costs are going to vary in upcoming months. He said they need to add everything in including technology, furniture, fixtures and equipment as well as the purchase of the land and demolition costs. He said they are going to try to hold change orders to a minimum, and they have mostly been deducts so far, but that probably won’t continue to be that way. Kubal asked what the $11 million total meant. Weldon said that it’s the sum total of everything on the report, but they need to look at the items that have zeros, land, demolition, furniture, fixtures and equipment, those items aren’t included in that total. Falken said that the bids are solid numbers expect for change orders. He said that some things may fluctuate, but not much anymore. Weldon discussed a report on the projected cash flow for the project which shows which months they will need cash to pay for various project costs. Weldon said that they also received field reports from Cannon, Moss, Brygger and Bossardt. He said the reports indicate what the consultants are seeing when they are on site. He also said that the groundbreaking for the building made the newsletter that Cannon, Moss, Brygger puts out. Weldon reviewed the monthly financial statement and said that it showed the running total through June 8th. He also said that they have asked for donations from the three franchises, ITC, Swiftel Communications and Mediacom, in town. He said that ITC has donated $10,000 to off -set their expenses and the other two entities are considering it as well. Weldon said that he’s very appreciative of the donation from ITC. Reed asked how the county felt about the possibility of the Brookings School District using the chambers as long as the scheduling was worked out. Falken said that he doesn’t ha ve a problem with them using it, but there are costs involved because county or city staff would have to run the technology. Weldon said that they could make it available under certain terms and conditions. Motion by Gregg, seconded by Falken to approve the change order to mechanically fasten the roof insulation in lieu of adhering it for a credit of $6,321. Ginter recommended approval. All members voted “aye.” Motion carried. Falken asked about the protective covering for the boardroom dais. Moss said that they are working on the ballistic material and the different levels of protection. He said that he hopes to get details to Weldon and Ellwein next week. The board discussed the possible placement of a sculpture feature on the building. Kubal said that he would prefer to find a local sculptor who could come up with ideas. Falken agreed and said that he doesn’t want something that you have to try to figure out what it is, but would like it to tie into the community. Reed said that he would like it to represent something about agriculture or the prairie. Weldon suggested the rail history. Kubal said he wants something more traditional. Reed said that something representing the area’s ag heritage could tie the whole county together. Falken said that they could have the community involved in making the decision. Kubal said they should try to find a local sculptor who could come up with several designs and then get the public involved on what they think the design should be. He said he could c ontact the art department at SDSU. Reed suggested doing a public announcement. Ellwein said that there could be someone outside of SDSU capable of doing it. Gregg suggested contacting Dave Huebner who has ties to the art community. Falken said that they need to make sure they get something that will fit the space and to let people know what they have to work with if they’re trying to design something. Weldon said that they can see what kind of response they get and decide if they want to bring them to a meeting. He said that he’ll indicate that they’re looking more for artwork with historical significance rather than something abstract. Motion by Reed, seconded by Kubal to put out a public announcement that the Joint Powers Board is looking for an artist to design artwork for a space on the new administrative building. All members vote “aye.” Motion carried. Weldon updated the board on the city’s garage being built to the south of the new building. The next meeting is July 14th at 8:00 a.m. Kubal reminded the board that the chairmanship of the board changes to the county effective July 1st. ADJOURNMENT Motion by Gregg, seconded by Reed to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.