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HomeMy WebLinkAboutJPBMinutes_2011_05_31BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Tuesday, May 31, 2011 The Joint Powers Board met on Tuesday, May 31, 2011 with the following members present: John Kubal, Tim Reed, Dennis Falken and Alan Gregg. Also in attendance were Jeff Weldon, Stephanie Ellwein, Mark Kratochvil and Steve Britzman. Project Manager Tom Ginter with Bossardt Corporation and Architect Todd Moss with Cannon, Moss, Brygger were at the meeting via telephone. REGULAR BUSINESS Chairperson Kubal called the meeting to order and a quorum was established. City Manager Jeff Weldon said that the construction manager was able to meet with the final 8 apparent low bidders. Project Manager Tom Ginter said that all the meetings went well and all the bidders insured them that they have all of the items in the contracts covered. Ginter recommended approval of the final 8 awards. In speaking with Clark Drew regarding the Manufactured Casework/Woodwork contract, Ginter said that they had everything well covered. He said he checked with two other companies that were going to submit bids for that contract and both bids were over $500,000, so Ginter said that he believes they got a fair price. Ginter also discussed the Testing & Balancing contract and said that this is done right at the end where they go through and check the air flow from the duct work and make sure the proper exchange is taking place and that each vent is producing the right amount and the return air is going back as designed. Ginter also explained why Overhead Door, whose bid was lower for the Coiling Doors/Sectional contract, wasn’t accepted. He said they didn’t have a bid bond, they didn’t recognize any addendums and it wasn’t a sealed bid. Weldon said that if they want to make changes to the Clark Drew contract, they could reduce the amount of wood in the building. But he said they would incur more costs with the architect and it would take time. He said it would also reduce the visual impact that the wood creates. Reed said that the design looks good the way it is. He said it’s a classic look, but still has a warm feel. Falken said that it would be a mistake to change it now. He said that they have put in a lot of effort to not go over the top with the design. Kubal asked about the two bid awards to Grazzini Brothers and Company. Ginter explained that they are for tile and for carpet, both for floor coverings. Motion by Reed, seconded by Falken to accept the recommendations of the construction manager for the remaining 8 bids for Bid Package #2 and note that the bid for contract #833 – Coiling Doors/Sectional from Overhead Door Company of Sioux Falls, Inc. is not responsive due to a lack of a bid bond; those bids being as follows: contract #833, Coiling Doors/Sectional to Skold Specialty Contracting for $19,111; contract #930, Tile to Grazzini Brothers and Company for $58,585; contract #950, Acoustical Ceilings to Gemini Acoustical, LLC for $88,995; contract #965, Resilient Flooring/Carpet to Grazzini Brothers and Company for $203,809; contract #990, Painting to Ellis-Lieffort Painting, Inc. for $153,200; contract #1022, Operable Partitions to Skold Specialty Contracting for $10,500; contract #1230, Manufactured Casework/Woodwork to Clark Drew Construction, Inc. for $499,600; contract #2305, Testing and Balance to Tab Systems, Inc. for $20,200. All members voted “aye.” Motion carried. Weldon said that talked with Brent Koch with architects Cannon, Moss, Brygger and he said that the bulletproofing on the dais in the chambers was not included in the bid. He asked if that want that back in. Ginter said the preliminary pricing is $100 per square foot. Weldon said it would be approximately $14,200. Todd Moss with Cannon, Moss, Brygger said it would need to be put in during the construction process. Motion by Reed, seconded by Gregg to move forward in adding the protective material to the dais in the chambers. Weldon said that this would require a change order to Clark Drew’s contract. Falken said that he wouldn’t do it for himself, but because they are trying to make a decision for everyone who will sit at that table and if something happens and they had the opportunity to do it, it’s better to have it. Gregg said that it could be an issue 10 different commissions and councils down the road, but it’s best to have it. Kubal agreed that it’s better to put it in now. Al members voted “aye.” Motion carried. Ginter explained that the contract for Clark Drew has to be awarded as is. He said they will receive a request for proposals from the architects, Clark Drew will provide a price and if they are comfortable with that price, it will become a change order to that contract that will be need to be approved by the Joint Powers Board and the full commission and council. ADJOURNMENT Motion by Gregg, seconded by Reed to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.