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HomeMy WebLinkAboutJPBMinutes_2010_12_23BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Thursday, December 23, 2010 The Joint Powers Board met on Tuesday, December 23, 2010 with the following members present: Tim Reed, Dennis Falken, Alan Gregg and John Kubal. Also in attendance were Jeff Weldon, Stephanie Ellwein, Steve Britzman and Mark Kratochvil. REGULAR BUSINESS Chairperson Kubal called the meeting to order and a quorum was established. Motion by Gregg, seconded by Reed to approve the minutes from the December 7, 2010 Special Joint Powers Board Meeting and the December 9, 2010 regular Joint Powers Board Meeting. All members voted “aye”. Motion carried. Mark Bosch and Tom Ginter with Bosshardt Corporation and Todd Moss and Brent Koch with Cannon, Moss, Brygger were in attendance via conference call. By consensus, the board agreed to have Kubal stay on as Chair of the Joint Powers Board through June 2011. The board discussed the value engineering and interior design items that were still pending. Weldon said that the items that still needed decisions made were the porcelain tile in the restrooms, wainscoting in the hallways, the staircase, railings and banisters, wall coverings and the board room table. Ginter explained that accepting the change in porcelain tile would mean going from a very good grade of tile to a good grade. Motion by Reed, seconded by Falken to approve the change to standard porcelain tile in the restrooms for a total savings of $15,000. All members voted “aye.” Motion carried. The board discussed the use of vinyl wall covering versus painted walls. Ellwein said that the $54,400 in savings still includes vinyl on all four walls of the conference rooms, in the board chambers and one wall in each office. She said to cut beyond that would mean no vinyl wall coverings anywhere. Falken said that he would like to leave the vinyl in the conference rooms, board room and one wall in each office. Motion by Reed, seconded by Gregg to use vinyl wall covering in the conference rooms, the chambers and as one accent wall in each office for a total savings of $54,400. All members voted “aye.” Motion carried. The board discussed the use of wainscoting in the hallways. Falken said that he didn’t want to take it out completely and wanted to leave some extra funds in that line in case they find an area that may need some additional wainscoting. He said that they’re tying their hands if they cut the entire amount out. He suggested taking $50,000 out of a potential savings of $68,100. Moss said that with some additional funds there are places they can find to put in more wainscoting. Motion by Gregg, seconded by Reed to reduce the use of maple wainscoting in the public areas for a total savings of $50,000. All members voted “aye.” Motion carried. The board discussed the revised designs of the railings. Weldon said that there were no code requirements of the railings as they had been designed, but there was a ladder effect where a child could climb up and fall over the edge. The board discussed the use and cost of glass panels on the railings. Bosch said that in past experience, glass is the most expensive. Motion by Gregg, seconded by Reed to use the design for the railings presented on slides 10 and 14 in the revised interior design plan with vertical aluminum slats and a double wood railing. All members voted “aye.” Motion carried. The board discussed the revised design of the boardroom table and asked for revisions on the design to eliminate some of the aluminum vertical detailing. Weldon asked if the board wanted to consider heated sidewalks on the west and north entrances to the building. Reed said that he would like to see the cost. Falken asked about the design of the Historical Society’s display case. The architects will submit revised design ideas. The board discussed technology issues. Weldon said that he and Ellwein are meeting with Conference Technologies, Inc. and will have more to report at the next meeting. Ellwein discussed different security options for the new building. Ginter said that they don’t have a lot to go by at this time; it’s just a budgeted allowance. Gregg talked about bollards on the west side of the courthouse to protect the building from vehicles driving into it. Reed said that they should see what the security allowance is, but believes the board should get staff recommendations on some of the decisions that need to be made. Gregg asked about security in the boardroom table. Weldon directed the construction manager to price out a protective lining in the table. Falken said that they should also look into homeland security grant funds that may be available. Weldon updated the board on the Historic Review process. He said the final case review was this week, he thought that it was favorable, but hasn’t heard official word back yet. The board discussed a company’s request to provide electronic plan distribution. Weldon said they would take the consultant’s plans prior to bidding and do a broad electronic distribution to contractors. Ginter explained the process and said that it could bring in more bids and the company offering this is offering a discount for the opportunity to make this their first project in South Dakota. Bosch said the downside is that contractors are used to getting information in a certain way now, so they have to consider if this makes is easier or better or if it just makes it more confusing. Moss said that they have used this in projects they have done. He said it limits the amount of printed material that the city and county would be responsible for printing. He isn’t either for or against it. Weldon said that they want a broad distribution to get the lowest responsible bid, and wondered if the cost savings on printing would offset the cost of this service. But he said that he doesn’t want the service to cost more than what they were planning on spending on printing and distribution. Moss also noted that it could be a concern with how many electronic copies of the plans are available to the public. Falken said that they can look into this service, but he wants to make sure that local contractors have the opportunity to bid, and if they aren’t comfortable accessing the information this way, he doesn’t want to limit them. Weldon suggested that the construction manager contact a few local contractors to see how they feel about this process. Bosch said that design development budget should be ready by mid-January. Moss said that they’ll be scheduling January meetings to discuss mechanical and electrical issues. He said that bid package one will be ready at the end of January. Moss said that civil engineering is moving forward as well. Falken suggested that design changes for the boardroom table and display case be emailed out to the board. The conference call ended. Weldon said that he will be speaking at the Rotary meeting next Tuesday on the new administration building. Kubal and either Gregg or Falken will attend with him. The board did not set the next meeting date at this time. ADJOURNMENT Motion by Reed, seconded by Gregg to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.