Loading...
HomeMy WebLinkAboutJPBMinutes_2010_08_04BROOKINGS CITY/COUNTY   JOINT POWERS BOARD MEETING  Wednesday, August 4, 2010    The Joint Powers Board met on Wednesday, August 4, 2010 with the following members present: Mike Bartley, Dennis Falken, and Alan Gregg. Also in attendance were Stephanie Vogel, Jeff Weldon, Steve Britzman and Mark Kratochvil. REGULAR BUSINESS  Chairperson Bartley called the meeting to order and a quorum was established. Motion by Gregg, seconded by Falken to approve the minutes from the July 21, 2010 Joint Powers Board Meeting. All members voted aye. Motion carried. Joining the meeting by phone were Mark Bosch and Tom Ginter with Bossardt Corporation and Todd Moss with Cannon, Moss and Brygger. Brookings City Manager Jeff Weldon updated the board on the asbestos removal from three basements located on the site for the new administration building. Weldon said the removal was complete as of Tuesday, August 3rd. The board discussed the site plan and the site plan open house. Bartley said that there wasn’t a large attendance at the open house, but some important people were there including representatives from the Historical Society. He said that they also had a chance to sit down with Todd Moss, Mark Bosch and John Bossardt prior to the open house and received good information and advice. Commission Assistant Stephanie Vogel said the comment she received was if they were considering future space needs. Weldon said that this plan accommodates growth in two ways, there are more parcels that could be purchased in that block in the future and internally they are identifying work spaces for additional employees and future growth. He said that he doesn’t want to cut square footage, because they probably will need it in the future. Falken said that the comment he’s received several times is that the city and county are intending on buying the other properties in that block. He said that it’s not part of the plan at this time to purchase those properties. Bartley said that it they could be purchased for future expansion, but that may be 25 years down the road. The board discussed parking on the east side of the proposed building and the diagonal parking along 3rd Street on the north side. Bartley said that he’s concerned with the safety of that parking and having to back out onto 3rd Street. Architect Todd Moss said that understands that concern, but because the north side has the main entrance, he thinks there should be parking on that side. He said that there really needs to be a front door presence on a street, especially for the county since their offices are going to be located on the east side of the building. Weldon asked if the board wanted to formally approve the site plan presented. Falken said that approving it gives the board direction. Motion by Falken to approve the site plan for the proposed administration building subject to any necessary changes, seconded by Gregg. Bartley said that he agrees that it should be approved and that any changes would probably be minor. Chairperson Bartley called for the vote. All members voted aye. Motion carried. The board discussed the demolition contract process. Weldon said there are two issues; the dates of when to advertise for bids and hold the bid opening and bringing in fill for the holes where the structures used to be on the sites. The board decided to advertise bids starting August 12th, hold the bid opening on August 23rd and have the full boards approve the contract during their regular meetings on August 24th. They also discussed having a bid alternate if the former Wika house gets removed and doesn’t have to be taken down. The board discussed the fill for the holes over the winter months. Weldon said that there is plenty of clay at the landfill, so there would only be trucking costs to get it to the site. Moss said that if that soil gets saturated, it could cause bigger issues in the spring. He said that it’s worth a call to a geotechnical engineer to get a recommendation on how to fill in those areas. Mark Bosch said that a reinforced poly-ethylene should be put over the top of the fill to keep it dry during the winter months as well. They also discussed density testing and loose fill versus compacted fill. Weldon said that he would call a geo-tech and get this information into the demolition specifications and still try to stay within the timeline discussed. The board discussed the interior schematic design of the building. Weldon said that round one was last week with the architects meeting with department heads from both the county and the city. Moss said that the staff seemed to like what they saw and they got some good input. They’re currently making updates to the plans and also working on exterior design ideas as well. Moss said they held an internal design charrette for the exterior of the building and they’re in the process of taking 2 of those designs and refining them. He said they’re close to presenting both an exterior design and holding another round with city and county staff to review the interior design. Weldon said that the Historical Commission will get an early look at the exterior design and the ADA committee will also be looking at the plans for issues concerning accessibility. The board tentatively set August 11th as the date to tour facilities designed by Cannon, Moss and Brygger in Vermillion, Sioux City and South Sioux City, as well as a stop at the Minnehaha County administration building. Weldon said that all of the County Commission and City Council members, as well as the media will be invited to attend. Falken questioned the Bossardt Corporation representatives about meeting with local contractors to discuss the project. Bosch said that he’s getting bonding companies lined up to explain that process to some of the smaller contractors, so he’s looking at it being in the next couple of months. He said that it will also depend on how much work can be done yet this fall on the site. The parties present via phone left the meeting. Bartley said that all the gas lines had been capped on the site. Weldon said that he gave permission to the local SWAT team to do training in some of the houses still on the site. The board also discussed the removal of the large apartment building and what would happen if the City Council doesn’t approve the moving permit. Bartley said if that happens, there would have to be an addendum to the demolition contract to demolish that building. Falken said that if it does need to be torn down, it shouldn’t be an issue. ADJOURNMENT There being no further business, Chairperson Bartley declared the meeting adjourned until Wednesday, August 18, 2010 at 7:35 a.m. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.