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HomeMy WebLinkAboutJPBMinutes_2010_06_23BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Wednesday, June 23, 2010 The Joint Powers Board met on Wednesday, June 23, 2010 with the following members present: Alan Gregg, Dennis Falken, Mike Bartley, and John Kubal. Also in attendance were Stephanie Vogel, Jeff Weldon, Steve Britzman and Mark Kratochvil. REGULAR BUSINESS Chairperson Gregg called the meeting to order and a quorum was established. The board reviewed action taken by the City Council and County Commission on June 22nd. Bartley said that a special city council meeting will be held in the near future since the agenda item dealing with the joint administrative building was taken off the council’s agenda the night before due to the absence of the Mayor and Councilman Tom Bezdichek. Vogel noted that no one in the public was at the commission meeting, much less there to speak on the issue. Kubal asked what the policy is of council members or commissioners attending the others’ board meetings. Britzman said it would only become an issue if there were a quorum, but otherwise it is appropriate. Falken said that comments have been made to vote on issues at joint city/county meetings. He said that he would like that to happen in the future as it would take away the issue of who’s voting on what first. By consensus, the Joint Powers Board agreed that decisions by the full boards should be made in joint sessions of the City Council and County Commission. Bartley said that Mayor Reed has commented that he would like to review the powers o f the Joint Powers Board. He thought the group should be aware of what they can and cannot legally do. Britzman said that he and Kratochvil could look at it and put something in writing and try to improve on the communication on what the powers of this board really are. The board discussed the site plan for the facility and Weldon asked at what point the full boards should approve it. He said that he suspects other members from the boards will want to be involved and asked to what extent the Joint Powe rs Board wanted to get their colleagues involved in those decisions. Kubal said that they should present a recommendation from the Joint Powers Board of the site plan they think is best. Bartley suggested they hold an open house for the public to view the site plan and make comments. He also noted that the Joint Powers Board meetings are public meetings where anyone can come and watch the decision -making process. Falken said that he thinks this board should pick a basic design and see what the costs are and what they can afford to do. But he believes it is the charge of this group to make the decisions, not to present 4 or 5 options to the full boards because if they want more information, they can come to these meetings. Motion by Falken, seconded by Kubal to approve site plan Option 2 subject to further detailed revisions. All members voted aye. Motion carried. Falken asked at what point a construction manager should be on board. Weldon said the sooner the better. Bartley said it would’ve been nice to have one working on the project already. Weldon noted that there are going to be some more revisions to the Option 2 site plan before it’s brought before the full boards. Bartley said that there should be a public presentation of the site plan and have an open house with the architects on hand to answer questions. By consensus, the Joint Powers Board agreed to hold an open house on the site plan for the proposed administrative facility. Motion by Bartley, seconded by Kubal to approve the minutes from the June 16, 2010 Joint Powers Board meeting. All members voted aye. Motion carried. The board discussed setting an auction day for the remaining properties on the proposed site and the stipulation that any structures purchased must be removed. Britzman said that there will have to be a contract with any buyer so they are contractually obligated to remove the structures. The board discussed the removal of the Blair Collins property and what would happen if plans to move the structure fall through. Motion by Kubal to nominate Mike Bartley as Chairperson and Dennis Falken as Vice - Chairperson of the Joint Powers Board to start July 1, 2010, seconded by Gregg. All members voted aye. Motion carried. The board set their next meeting for Wednesday, July 7, 2010 at 7:30 a.m. The board noted that the Harold’s property would not be part of the auction because it’s not movable. ADJOURNMENT There being no further business, Chairperson Gregg declared the meeting adjourned until 7:30 a.m. Wednesday, July 7, 2010. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Dennis Falken, Mike Bartley, Jeff Weldon and Stephanie Vogel toured the properties on the building site. Published once at the total approximate cost of _______________.