HomeMy WebLinkAboutBHPCMinutes_2009_03_19Brookings Historic Preservation Commission
March 19, 2009
A meeting of the Brookings Historic Preservation Commission was held on Thursday, March 19,
2009 at 4:00 p.m. in City Hall. Members present: Pam Merchant, Jerry McCollough, Janet
Gritzner, Dennis Willert (arrived 4:42), Mary Bibby and Joanita Kant. Pat Powers was absent.
Vice Chairperson Bibby called the meeting to order at 4:10 p.m.
Adoption of agenda. A motion was made by McCollough, seconded by Gritzner, to approve the
agenda. All present voted yes; motion carried.
Adoption of minutes. A motion was made by McCollough, seconded by Kant, to approve the
February minutes. All present voted yes; motion carried.
Schedule next monthly meeting. Thursday, April 9th at 4:00 p.m.
“Historic Brookings” Book Proposal Presentation – Colleen Poindexter. Ms. Poindexter is
working on a book about Brookings through Arcadia Publishing in their “images of America”
series and requested the Commission’s endorsement. Note that this will not be financial
support. She has an October 2009 deadline.
ACTION: A motion was made by McCollough, seconded by Gritzner, to offer strong
support for the project in that is assists the BHPC in fulfilling its educational goals
and further requested that the BHPC be acknowledged on the book cover. All
present voted yes; motion carried.
Action on a request to co-sponsor a workshop at the Doors Open Brookings Event.
In past years the Commission has sponsored and/or co-sponsored historic-related workshops
during the Downtown Brookings Inc. “Doors Open” event on April 24 & 25. This year’s
proposed workshop will be conducted by Randy Hanson, Mills Construction, on the
revitalization of historic buildings to include modernized amenities, as well as other historic
preservation projects in the area. DBI is requesting $100 from the Commission towards this
event. Per Park Service requirements, the Commission is required to hold at least one public
workshop every year. This activity would meet that requirement. If Park Services funds are
used for this activity, there are disclaimers and advertising requirements that must be
followed and DBI is familiar with these issues. All activities must also be held in accessible
locations. This was an issue in a previous year.
ACTION: A motion was made by McCollough, seconded by Kant, to co-sponsor the
workshop as described above in the amount of $100.00 pursuant to National Park
Service guidelines. All present voted yes; motion carried.
Action on 2009/2010 National Park Service funding priorities.
Thornes reported that the City had just received notice that the deadline to submit the
Commission’s 2009/2010 National Park Service annual grant is March 31st. The Commission
receives “basic” and “supplemental” funds for its projects. Basic funding is the
predetermined amount of $2000 and staff will prepare the application for those items, which
include preservation week, mayor’s award, memberships, and public workshop. However,
the Commission will need to give prioritized direction on projects for staff to prepare the
supplemental grant application.
The Commission reviewed the following options for possible Supplemental Funding Projects:
1. Board Development Training **
o 2009 National Trust Conference – Nashville, TN – Bibby is scheduled to attend
this conference.
o Preservation Leadership Training (Deadwood, South Dakota) – Gritzner is
applying to attend the 2009 training. Her registration is paid for out of the
previous grant; however, funding the training would come from the
2009/2010 grant.
o Preservation Leadership Training – 2010
o National Alliance – August 2010 – This conference is held in even years and
2008 was first conference the BHCP didn’t attend. Recommend making
funding request in the 2010/2011 application since it is typically held in August.
2. SURVEY: PHASE II: Brookings Commercial District Survey Update -
PHASE 1, which consisted of updating survey forms, making corrections,
photographs, reviewing surrounding environs and providing preliminary
recommendations. PHASE 2 would consist of a complete report and summary.
Staff recommends removing this project from the list pursuant to SHPO comments
made at the February meeting. They did not feel that the phase two documentation
was needed.
3. National Register Listing of the “Berry House” at 502 5th Street.
No funds should be needed for this project. SHPO staff indicated that if the BHPC
completes and submits a preliminary assessment form, they will prepare the actual
nomination.
4. EDUCATION: Downtown Façade Restoration Design Project – There are currently a
number of variables associated with this project and hopefully all questions will be
resolved in time for the grant application. The State Office is supportive of the
project with the following caveats:
• The project in its entirety needs to be done by a professional. The DBI program
manager has suggested involving students for the second half of the project.
However, for consistency of product SHPO and City staff think it should be done
by the architectural firm.
• As for funding, the product must at least include all of Phase 1:
Phase 1: $15,000 - both sides of Main Avenue from 600 block alley south to
depot . Estimating 250 and 300 hours on a not-to-exceed basis.
Phase 2: $5,000 – side streets to alley from Main both directions
• Proposed BHPC participation would remain at $5000 ($2500 from 2008/2009
grant amendment & $2500 from new grant)
• DBI participation would be $2500.
• Grant application will not be submitted unless remaining $7500 is secured.
• The city manager is interested in the project and there’s currently a momentum
from the city to promote and facilitate owner reinvestment downtown. Staff,
Commission and DBI representatives hope to meet with the city manager on 3/13
or 3/16 to determine if the remaining $7500 from the city is a possibility.
• SHPO knows there are several items in play for this project and can maybe give
some flexibility on the grant app deadline.
5. EDUCATION: REALTOR WORKSHOP - There was a discussion about how to make this
project move forward in 2009. Thornes would like to see SHPO sponsor the event
and cover any costs. Utilizing a real estate trainer out of Sioux Falls to coordinate the
event has been suggested. The goal would be to have a free or low cost state
accredited workshop. The BHPC would need to control the program content and
speakers and the focus would have to be preservation. Possible topics could include
federal tax credits and the state property tax moratorium.
6. Other Priorities in Brookings Historic Preservation Plan Action Plan.
Thornes said due to the number of issues that are unknown related to the downtown
computer project, it is impossible to make a recommendation. The exact details are still
pending, so Thornes recommended the Commission approve a Plan A and Plan B grant
funding priorities.
Plan A: If the city will fund the remaining $7500 of the downtown project, the BHPC apply for
the following projects:
1) $2500 for downtown computer modeling (with $2500 grant amendment)
2) $2000-4000 for National Trust Conference (one or two attending)
3) $2000 – PLT Deadwood Conference
Plan B: No additional funding is found for the computer modeling project, the BHPC apply for
the following projects. Rather than use the $2500 in the 2008/2009 amendment for the
computer project, apply to fund the 2009 PLT grant.
1) $2000-4000 for National Trust Conference (one or two attending)
2) Other projects?
ACTION: A motion was made by McCollough, seconded by Kant, to approve Plan A and
B as presented above. McCollough, Merchant, Willert voted YES, Kant abstained, and
Gritzner voted NO. Motion Carried.
ACTION ON 2008/2009 GRANT AMENDMENT REQUEST. Thornes reported that this grant expires on
May 31st. Commission action to request a time extension to September 1st is recommended
in order to complete the local district review process. And, depending the computer
modeling project outcome, an amendment is needed either for:
Plan A: reallocate $2500 to computer modeling project
Plan B: reallocate $2500 to fund Deadwood PLT conference for Gritzner.
The reason there is $2500 to be reallocated is due to the St. Paul Trust conference in which
the BHPC was funded to send 4 people and only 2 attended. There’s been a carry-over and
restructuring of funds ever since.
Action: A motion was made by Bibby, seconded by McCollough, to request time
extension to September 1st and reallocate $2500 for specified project. All present
voted yes; motion carried.
NATIONAL PRESERVATION WEEK ACTIVITIES:
Mayor’s Award for Historic Preservation Program. Judging will occur at the April
meeting. Presentation of awards will occur at the May 12th City Council meeting during
the 6 pm session with the newly elected Mayor Tim Reed. Note the award winners are
typically selected from Commission and/or staff generated nominations and
outside/owner nominations are rarely made. Members were asked to be thinking about
the preservation projects that have occurred since May 2008. Note that the project must
be completed.
“Preservationist” Newsletter. This is a grant funded activity, so the Commission is
required to produce a newsletter during Preservation week. Members identified the
following possible topics and assignments: PLT experiences, Mayor’s Awards. The
deadline will be mid April with the insert the week of May 4th.
Other activities? The Commission discussed a press release for National Preservation
Week. Gritzner volunteered to find samples. Willert agreed to do a radio show during
Preservation Week.
(Kant left at 5:25 pm)
UPDATES:
2009 Preservation Leadership Training – Deadwood. Janet Gritzner is submitting an
application to attend this year’s event. The deadline is March 31st to apply. Mayor
Munsterman has agreed to write a letter of recommendation for her.
Commercial District Re-survey Findings and Phase II of project. SHPO has sent their
presentation and pictures on disk so the Commission can review it in further detail.
Thornes suggested time to review the information before scheduling at a meeting.
Future Additional National Register Listings. Thornes asked if any Commission member
would be willing to contact the owners of 502 Fifth Street to officially ask if they would
like their home listed on the National Register. If the owners are interested, she asked
that the member assist the owners in completing the preliminary assessment forms.
Gritzner volunteered.
HISTORIC DISTRICTS AND PROPERTIES.
A. Central Residential Historic District—National Register District
Action to provide official comment on SDCL 11.1 Review for project at 506 Third
Street for inclusion in case report.
The State Office is requiring the submission of an abbreviated case report on this
project. They are further requiring an official comment from the BHPC to be
included in that report. Members were provided with the draft Abbreviated
Case Report, Case Report Standards, City of Brookings Internal Process Summary,
and correspondence on the project.
Action: Details regarding the 11.1 process are enclosed. The Commission will be
asked to review the draft report and take one of the following actions:
(a) Agree with the findings of the case report;
(b) Disagree with the findings of the case report; or
(c) Decline to comment on the findings of the case report.
ITEM TABLED.
B. Commercial District –National Register District
DBI Report (Willert will provide update)
Update master plan request (see enclosed correspondence)
Calendar
March 31, 2009 Grant Deadline
March 31, 2009 PLT application deadline
April 12, 2009 National History Day Events @ SDSU
May 4, 2009 Newsletter
May 12, 2009 Mayor’s Awards Presentation
June 1, 2009 Funding Notification
June 20-27, 2009 DEADWOOD PLT
July ??, 2009 Porch Tour – University Week for Women
Oct. 13-17, 2009 National Trust for Historic Preservation Annual Conf – Nashville, TN
Oct. 26-30, 2010 National Trust for Historic Preservation Annual Conf – Austin, TX
Tentative April Agenda Items: City budget request, Local District Process, Action on Mayor’s
Awards, Newsletter, Porch Tour.
Meeting adjourned.
Submitted by Shari Thornes, Brookings City Clerk