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HomeMy WebLinkAboutBHPCMinutes_2008_01_10Brookings Historic Preservation Commission Thursday, January 10, 2008 A meeting of the Brookings Historic Preservation Commission was held on Thursday, January 10, 2008 at 4:00 p.m. in City Hall. Members present: Jerry McCollough, Alice Pittman, Joanita Kant, Pat Powers (arrived 4:50 pm) and Dennis Willert (left 4:50 pm). Bibby was absent. Shari Thornes, City Clerk, was also present. Chairperson McCollough called the meeting to order at 4:00 p.m. Adoption of agenda. A motion was made by Bibby, seconded by Pittman, to approve the agenda. All present voted yes; motion carried. Approval of minutes. A motion was made by Pittman, seconded by Kant, to approve the December 12th and December 14th minutes. All present voted yes; motion carried. Schedule next monthly meeting. Thursday, February 21st at 4:00 p.m. Introductions! Dennis Willert and Pat Powers (later in the meeting) were introduced. Nominating Committee Report (Pittman & Bibby) and Election of Officers (Chair & Vice Chair). Pittman presented the following committee report: McCollough as chair and Pittman as vice chair. A motion was made by Willert, seconded by Kant, that nominations cease and unanimous ballots be cast for the candidates. All present voted yes; motion carried. Annual Goal Setting. Thornes said that one requirement of the Commission’s Annual Report to the State is the inclusion of goals and objectives for the coming year. The following are the Commission’s goals for 2007 as identified in the 2006 report. Please review and be prepared to update these goals for inclusion in the report. A review of the City Preservation Plan “Action Plan” pages would also be beneficial. Doors Open Brookings. Doris Roden, DBI Program Manager, asked the Commission to sponsor GOALS & OBJECTIVES FOR 2007: • Implement procedures to comply with the amended Brookings historic preservation ordinance. • Continue to work with City Planning Commission and city officials to develop guidelines for preservation commission awareness in matters of zoning, building permits and timely notification. • Actively seek participation in any ad hoc or subcommittees established by the local governing body that affect preservation issues or resources. • Serve as a conduit for state and national preservation entities to provide technical assistance and referral to property owners in the community. • Continue public awareness campaign through a variety of projects to include newsletters, welcome packets, newspaper features, exhibits, newspaper columns, radio segments and workshops. • Continue to monitor potential changes with any historic resources within Brookings city limits, including the SDSU campus. • Pursue a collaborative, proactive relationship with SDSU to facilitate identification and preservation of SDSU’s historic resources. • Continue to pursue and develop effective communication with local, state and national preservation organizations. • Continue to pursue the creation of a local revolving loan fund for residential historic preservation and participate in the decision making process of funding applications. • Working with area preservation stakeholders, develop a comprehensive heritage tourism plan for the City of Brookings. • Develop the "Endangered Places List" for the City of Brookings to promote awareness about threatened historic resources. 8. Review of potential grant projects for 2008/2009 grant cycle. It is difficult to know when the grant applications will be circulated to the CLGs. Sometimes we receive the application in February and its due yet that month. This last cycle we received the applications on March 5th and applications were due March 31st. SHPO often is held up waiting for final numbers from Congress. The funding cycles are as follows. We typically have two grants “open” at the same time and there’s also city funding involved. Unfortunately, we’re trying to accommodate three different fiscal years (Federal, state & local), so it gets complicated ☺ Amount Source Fiscal Year $3,600 City Funds January 1, 2008 – December 31, 2008 $19,941 2006/2007 State Allocation June 1, 2006 – May 31, 2007 – CLOSED OUT IN SEPTEMBER 07 $54,000 Preserve America November 1, 2006 - November 1, 2008 – OPEN $17,040 2007/2008 State Allocation June 1, 2007 - May 31, 2008 $ _____ 2008/2009 State Allocation June 1, 2008 to May 31, 2009 CLGS receive two types of funding: Basic & Supplemental. The basic is an automatic $2000 regardless of programs as long as CLG remains Park Service certified (meeting all requirements). Supplemental funds are competitive and priority is given to the following items. NOTE that these are last year’s priorities and may change with the new applications. A) National Register nominations from previous surveys B) Architectural or Archeology survey of area not surveyed or a new survey of an area surveyed over ten years ago. C) Revise and update a past National Register Historic District nomination D) District Nominations E) Workshops dealing with windows, paint colors, landscaping, researching historic properties, financial incentive programs, and the Secretary of the Interior’s Standards. F) Plaques for National Register Properties. Building Owners must match half of the cost of the plaque. G) Preparation and implementation of a comprehensive historic preservation plan. H) Projects identified as priorities in existing preservation plan. – THIS IS THE KEY CATEGORY. Because the BHPC has a formally adopted Preservation Plan, it enables you to apply for grant funds for activities listed in the ACTION PLAN of your preservation plan. Please be thinking about grant application priorities. Larger projects would require substantial research and planning in order to apply for a grant. Also note that I would not be overly supportive of taking on a major project until the BHPC completes its obligation on the Preserve America project. 9. Training/Orientation. I’d like to schedule training sessions for members bringing in state staff to cover a variety of topics. 10. Project & Issues Updates: A. Animated Signs – Proposed Overlay District A copy of the Planning Commission packet on this issue is included in your packet. Jerry will provide an update on this issue. 9 ENCLOSURE B. Boardinghouses A copy of the Planning Commission packet on this issue is included in your packet. Jerry will provide an update on this issue. 9 ENCLOSURE C. Drive-throughs in the Brookings Historic Commercial District. A copy of the Planning Commission packet on this issue is included in your packet. Jerry will provide an update on this issue. 9 ENCLOSURE D. Preserve America. E. Endangered Places Project. The draft layout of the program was distributed at the December 12th meeting. A few questions need to be answered before moving forward. I need direction from the Commission if this is a project this wish to move forward on. I could pencil it in for a specific meeting agenda. Or, we could form a subcommittee to work on fleshing out the details. 9 ENCLOSURE F. Commission Membership – There is still one vacancy on the Commission. Please be thinking about someone to recommend for appointment. I’d be happy to follow-up with personal contacts. G. S.584-Community Restoration & Revitalization Act. H. Annual Reports – Both reports will need to be prepared during the month of January with a mid-February deadline. I. SDSU Master Plan Committee – Jerry attends these meetings and will provide an update. J. Photo Inventory Project – Jerry will provide an update on this project. #11. Historic Districts and Properties Update. A. Central Residential Historic District—National Register District ƒ Central Elementary Museum – No news yet. ƒ Proposed Courthouse Addition – At the last meeting you requested additional information on the County’s space needs study with the intent of taking a position on their proposed plans to build a new structure on the courthouse lawn 9 ENCLOSURE ƒ Community Cultural Center (Carnegie Library) – The former Carnegie Library located across from the Courthouse and Central Elementary School is owned by the City of Brookings. On January 3rd I met with Kate Divis and Chris Nelson from SHPO on site along with Allyn Frerichs who is in charge of the building. With all the improvements taking place with the Central Museum project, the city is interested in sprucing up the Carnegie with roof repair and new storms. We’re looking for clay tile replacements for the roof and appropriate storms. B. Commercial District –National Register District ƒ DBI Report C. University Residential District D. Individually Listed E. Eligible/Threatened ƒ Former Sawnee Hotel (north of city hall on 3rd Avenue)– SHPO staff met with owners to tour the facility on January 3rd and will evaluate the structure for a potential listing in either the district or individually. 12. Announcements 9 New employee - I am pleased to announce that I’ve hired Laurie Carruthers as the new City Hall Receptionist/Records Clerk. Laurie will start work on January 14th and be a staff in the City Clerk’s Department. This is a new position. Note that she is a home owner in the Central Residential Historic District. 9 State Site Visit – SHPO staff were here on January 3rd to conduct a site visit on a potential tax project downtown. Note that these are kept confidential until the project is approved by the Park Service or the owner agrees to release information. 9 Promotion – Jason Haug, our representative in the SHPO office, has been promoted to Historic Preservation Director. Now the search begins again for a new historic preservation specialist for the northeast region. 9 Other announcements? 13. Calendar - June 21-28, 2008 Preservation Leadership Training – Portland, Maine - July 9-11, 2008 University Week for Women (tours) - July 10-13, 2008 National Alliance of Preservation Commissions – New Orleans - Oct. 21-25, 2008 National Trust for Historic Preservation Annual Conference, Tulsa, OK - Oct. 13-17, 2009 National Trust for Historic Preservation Annual Conf – Nashville, TN - Oct. 26-30, 2010 National Trust for Historic Preservation Annual Conf – Austin, TX 14. Correspondence/Communications - The Alliance Review, Nov/Dec 07 - “Preservation,” Jan/Feb 08 15. Tentative February Agenda Items: - 2008/2009 Grant Application - Annual Reports 16. Adjournment The City of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act.”