HomeMy WebLinkAboutE911Minutes_2012_07_26East Central Communications Council Meeting
City & County Government Center Meeting Room
Thursday, July 26, 2012
8:30am
Board members present: Stephne Miller (County Commission), Deanna Santema (County
Commission), Jeff Weldon (City Manager), and Jael Thorpe (City Council).
Others present: Jeff Miller (BPD), Bob Hill (County Zoning Office), Mark Stratton
(Communications), Darrell Hartmann (Fire Dept.), and Jim Atkins (Swiftel Communications).
Members Absent: Marty Stanwick (SO) andTodd Struwe (Emergency Mgmt.).
Call to order: Meeting was called to order by Santema. S. Miller/Weldon moved to
approve the minutes of the July 2012 meeting. All present voted aye. Motion
approved.
Addition to the Agenda: none
Bills: Jeff Miller reviewed non-recurring bills. Weldon/Thorpe moved to approve non-
recurring bills. All present voted aye. Motion approved.
Old Business:
Database Services Presentation (Jim Atkins): Jim Atkins gave a presentation on
database services. Swiftel services provided for the E911 center include the Master
Street address guide services and ALI database services, which are valid address in
Brookings County and maintained by Utilities. Information is received daily from Swiftel,
ITC, and Century Link which is then applied to the Master Street address guide. Utilities
also receives updates from the City and County of new streets. The ALI database is
also updated, which is how the E911 dispatch center receives the address information
in order to dispatch a call. Swiftel also provides a selective router where the Wireline
calls and the Wireless calls come together. What is missing is a direct link to intrado,
which the council would have from the PSAP. Intrado is a database provider which
would receive and process the voice over ip calls.
New Business:
Update on Communications renovation: Miller updated the committee on the renovation
project, which should be completed by the end of October.
Sioux Falls Radio has been called a number of times with various issues and repairs to
the system, causing the Radio Maintenance line to go over budget. Weldon asked if the
radio is on a service contract and how you would assist the condition of the equipment.
Miller stated we do not have a service contract on the radios and the panels and
stations are close to 10 years old. The zetron computers are scheduled to be replaced
in 2014, which will replace the phone system and radio system.
Miller mentioned when everything was powered down one of the phones wouldn’t power
back up; this individual phone is approximately 10 years old. It was sent to be repaired,
and could be a costly repair. The estimate cost of a new one is $3,700.
Discussion on Communication renovation request: E911 was awarded a grant from the
state in the amount of $21,903. This is a 50/50 grant and Chief Miller is requesting a
match to help pay for the renovation.
Santama asked if the $21,900 would come from E911. Miller confirmed that and stated
the money is in the reserve account. Weldon/ Thorpe made the motion to give the
matching funds from the E911 budget. All present voted aye. Motion passed.
Member Reports
The Home Land Security funding has been reduced and the process has changed for applying.
Law Enforcement will receive 25% of the total.
Miller mentioned to the board the current RMS (Records Management System) is not doing the
job and we are looking for new software system. This is a shared system between the City
Police, Sherriff’s Department and E911. It’s adequate to look up information but the summary
reports are not adequate.
♦ Next meeting: January 17, 2013 at 8:30am
♦ Regular quarterly meetings are held in January, April, July, and October on the third
Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson