HomeMy WebLinkAboutE911Minutes_2012_05_10East Central Communications Council Meeting
City Hall Meeting Room
Thursday, May 10, 2012
8:30am
Board members present: Stephne Miller (County Commission), Deanna Santema (County
Commission),) and Jeff Weldon (City Manager).
Others present: Jeff Miller (BPD), Mark Stratton (Communications), Todd Struwe
(Emergency Mgmt.), Marty Stanwick (SO), and Dave Erickson (BPD).
Members Absent: Darrell Hartmann (Fire Dept.), Bob Hill, and Jael Thorpe (City Council)
Call to order: Meeting was called to order by Santema. S. Miller/Weldon moved to
approve the minutes of the April 2012 meeting. All present voted aye. Motion
approved.
Addition to the Agenda: none
Bills: No reoccurring bills.
Old Business:
Discussion on capital improvement expenditures: Miller confirmed the approval for the
E911 Grant for the dispatch center renovation.
New Business:
Discussion on capital improvement expenditures: J. Miller went over the proposed 2013
Capital.
Capital
Furniture - $1,200: replace one dispatch chair
Zetron Computers – scheduled to be replaced in 2014: two new computers
Computers - $750: two flat screen monitors
Budget: J. Miller went over the proposed 2013 Operating Budget.
Operating
Payroll is done by the Human Resources department
Professional Feeds – increased from $4,800 to $5,000.
Data Base Services – increased from $57,000 to $58,000. Updated phone records
provided by phone companies.
Mapping & Signage – increased from $0 to $2,355. Pictometry Program.
Office Supplies – increased from $1,250 to $1,500.
General Supplies – increased from $1,900 to $2,000.
Subscriptions – increased from $83 to $125.
Uniforms – increased from $1,150 to $2,400
Travel & Lodging – increased from $500 to $3,000
Registration & Training – increased from $400 to $1,000
Telephone – Increased from $3,889 to $4,000
The following are the line items which stayed the same; Equipment Rental, Repair &
Maintenance Equipment, Maintenance Radio, and Membership & Dues.
Weldon questioned the $23,815 revenue under grants and asked if it should be located
under Buildings & Structures to show an expense. J. Miller stated the total cost of the
dispatch center project is $46,000. The $23,815 grant received will first be applied with
the city picking up the remainder.
Dispatcher Staffing Discussion: The surcharge increased from $.75 to $1.25. There is a
projected revenue increase of 70%, or approximately $81,000.00. The increase will provide an
additional $.87. We meet the population criteria, which added an additional $.12. The
reminder of the $1.25 goes into the technical upgrade fund for E911. The money stays with the
state, and we then apply for surcharge grant money.
Miller expressed concerns with the move. The dispatch center can be pretty busy with only
one person on duty until 11:00 a.m., with the clerical staff assisting; similar to clerical staff not
having dispatch to help with window traffic. We have three possible options: (1) hire one full
time entry-level dispatcher with pay and benefits for a total cost of $55,121.55, (2) hire two full
time entry-level dispatchers totaling $110,243.31 with pay and benefits, (3) or hire one full-time
entry-level dispatcher and one part-time dispatcher totaling $27,012.55. With the $81,000
additional surcharge money it would be covered to hire one full-time and one part-time
dispatcher. There would be additional costs of two additional full-time dispatchers of
approximately $29,243.31. The city and county split of 2/3 and 1/3 would be increased by
$9,747 county and $19,484 city. J. Miller recommends hiring a part-time person for the
remainder of this year, with little or no impact to the budget. Erickson stated training time also
needs to be considered. Stratton stated the minimum is eight weeks in house and two weeks
out in Pierre depending on experience. Weldon stated we need to determine what we are
going to do in 2013, as there is not enough surcharge money to cover two full-time dispatchers.
Struwe asked how close one full-time dispatcher get you to full-time coverage. J. Miller stated if
going by the state rules three full-time dispatchers should be hired. Stratton would like to see
two full-time dispatchers in 2013. Phones can be rolled over to the clerical staff if help is
needed. Erickson said another option would be to hire one full-time dispatcher for half a year
which would cost $27,500, and would be covered with surcharge money. Weldon would like to
hire one full-time this year, and one part-time next year. Miller would like the support and
approval of the board to maintain the part-time dispatcher we have right now to help cover
where we fall short; this saves on overtime. Weldon/S. Miller made the motion to adjust
the budget to provide for one full-time additional dispatcher in 2012 and propose
adding another additional part-time dispatcher in 2013. All present voted aye.
Motion approved.
Member Reports
♦ Next meeting: July 19, 2012 at 10:00am
♦ Regular quarterly meetings are held in January, April, July, and October on the third
Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson