HomeMy WebLinkAboutE911Minutes_2012_04_19East Central Communications Council Meeting
City Hall Meeting Room
Thursday, April 19, 2012
8:30am
Board members present: Stephanie Miller (County Commission), Deanna Santema (County
Commission),) and Jeff Weldon (City Manager).
Others present: Jeff Miller (BPD) and Mark Stratton (Communications)
Members Absent: Todd Struwe (Emergency Mgmt.), Darrell Hartmann (Fire Dept.), Bob Hill,
Marty Stanwick (SO) and Jael Thorpe (City Council)
Call to order: Meeting was called to order by Santema. Weldon/S. Miller moved to
approve the minutes of the January 2012 meeting. All present voted aye. Motion
approved.
Addition to the Agenda: none
Bills: Jeff Miller reviewed non-recurring bills. Weldon/ S. Miller moved to approve non-
recurring bills. All present voted aye. Motion approved.
Old Business:
Update on the E911 Grant: Miller gave an update on the 50/50 Grant. The project cost
$40,000, once completed, the state’s portion is $23,000. The city will pay the remainder. The
remodel consists of the following; heating and cooling upgrade, closing off the doorway going to
the fire truck bay station with the main door being an ‘exit only’.
Update on the E911 Bill: Miller stated there are some decisions to be made as the two person
rule scheduled for 2013 has been pushed back, and will not be utilized in lure of next generation
technology (the ability to roll over calls). We don’t have another jurisdiction to go to and roll
over with. Santema asked about Duel County. Miller stated Deuel County applied to upgrade
their security for their building, and it sounds like Moody and Lake plan to join together.
The surcharge increased from 75 cents to $1.25. There is a projected revenue increase of 30%,
or approximately $80,000.00, if everything stays the same. The increase will give an additional
87 cents. We meet the population criteria, which added an additional 12 cents. The reminder
of the $1.25 goes into the technical upgrade fund for E911. The money stays with the state and
we then apply for surcharge grant money.
Miller expressed concerns with the move. The dispatch center can be pretty busy with only
one person on duty until 11:00 a.m., and often the clerical staff assists; similar to clerical staff
not having dispatch to help out with window traffic. We can roll a call over to clerical staff, but
they won’t have the mapping to determine where the call is coming from … and this is just
during the daytime. In order to meet the requirement, we need to add additional staff. We
have three possible options: (1) proceed with the plan and hire additional personnel (part-time
or full-time), (2) build up the reserves for future expenditures, (3) or reduce the city and
county liability. A decision needs to be made regarding coverage. It was recommended to have
additional coverage during the day and through the evening hours. Weldon asked how many
hours per week can you estimate not needing two people on duty in a 24 hour period; from
3:00 a.m. to 8:00 a.m. could utilize only one person, estimate 35 hours per week. Stratton
thinks it would be beneficial to have another part-time person. Weldon has some concerns if
looking to hire more personnel this year. J. Miller recommends hiring a part-time person this
year, with little or no impact to the budget. Weldon said there is additional state revenue after
July 1st. Miller clarified requesting 2 additional staff by 2013. Weldon needs council approval for
hiring additional staff.
Discussion on capital improvement expenditures: Weldon wants to discuss Capital
Improvement Expenditures scheduled for the next 5 years at the next meeting. What does
‘Next Generation’ involve? Stratton believes it is a switch over which allows mapping. Weldon
asked if the price is still current on the Zetron computers and if that is still on for 2014. J.
Miller said there is a certain amount of money being set aside and will check with Rita to find
out the current balance of that fund. J. Miller mentioned a possible 50/50 grant which might be
available.
Pictometry: Miller stated they haven’t used pictometry and doesn’t think it should be part of
E911’s budget. Weldon asked if it was because it’s not useful or it cannot be used. Stratton said
it could be used if the need arises, but the need hasn’t occurred. Weldon questioned if D.
Hartman uses it. Santema asked for someone to check with Hartmann and see how much the
system is utilized. Santema also mentioned if a tornado comes through and destroys the town
pictometry would be useful for before and after pictures. J. Miller said he would check with
Hartman and report back to the committee next month.
New Business:
Member Reports
♦ Next meeting: May 10, 2012 at 10:00am
♦ Regular quarterly meetings are held in January, April, July, and October on the 3rd
Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson