HomeMy WebLinkAboutE911Minutes_2011_05_19East Central Communications Council Meeting
City Hall Meeting Room
Thursday, May 19, 2011
8:30am
Board members present: All Gregg (County Commission), Deanna Santema (County
Commission), and Jeff Weldon (City Manager).
Others present: Todd Struwe (Emergency Mgmt.), Jeff Miller (BPD), and Bob Hill.
Members Absent: Jael Thorpe (City Council), Mark Stratton (Communications), Darrell
Hartmann (Fire Dept), and Marty Stanwick (SO).
Call to order: Meeting was called to order by Al Gregg. Deanna Santema/Jeff Weldon
moved to approve the minutes of the April meeting. All present voted aye. Motion
approved.
Addition to the Agenda: None
Bills: Jeff Miller reviewed non-recurring bills. Weldon/ Santema moved to approve non
recurring bills. All present voted aye. Motion approved. Santema asked if copies are
distributed to the county for input. Miller stated copies haven’t been given to the county in the
past, but could so. Santema will check on this.
Old Business:
Update on narrow banding: Miller stated plans for the narrow banding will be sometime this
summer and will communicate with Stanwick on the date.
Gregg asked about the move of the repeater. Miller stated Jackie Lanning (City Engineer) is
working with Clites Electric to get the tower lit, then Sioux Falls Two-Way Radio will come
and do the installation. Todd Struwe stated this has to be coordinated with the FAA and they
can take awhile.
P25: Miller stated Phase one is complete and Phase 2 is still in consideration. The intent is to
improve spectrum efficiency. P25 is taking a digital signal and compressing everything to add
more space for additional channels.
Miller reviewed the Expansion project in dispatch. Sioux Falls Two Way will be direct billing
Minnehaha County Emergency Management in the amount of $34,000. This will add more
server space so we can add more radios if we take on a new agency. There will be a cost of
$8,700 which will be billed to add on agencies. Miller thinks this is something Duel County
should have to pay for if they want to join with Brookings. Right now there is no movement
with Duel County and thinks both Brookings County Commissioners and Duel County
commissioners need to talk. Deanna suggested Jeff Miller to talk with the Duel county
commissioners. Miller would like Denis Falken to go along with him as he knows what the state
requires. Santema and Weldon agree. Miller will communicate with Falken.
New Business:
Discussion on Voice Recorder Failure: Miller talked about the failure of the digital voice
recorder. The recorder is 10 years old and still retrieves information, but goes down at times;
City IT personnel has to come and fix it when this happens. Miller reviewed two quotes: 1)
Sioux Falls Two Way Radio - $21,593.47. After the first year the maintenance/service
agreement is a flat rate of $2,300/year. This covers the software, not hardware. The system
collects voice data for two years on a hard drive before it starts to record over it. One can call
in remotely and listen to calls from any computer over the server. 2) VPI - $13,738. After the
first year the maintenance/service agreement is $1,580 with yearly increases. This system
collects voice data on RAM drives which are costly and need replacement every couple of
months. Both systems are similar, except for how the data is received and how the memory is
stored. Miller recommends Sioux Falls Two Way Radio because of the standing relationship we
have with them and they are local. VPI is located in California and would be costly to get
someone out here for maintenance/repairs. Miller communicated with Rita Thompson, Finance
Manager, on the cost of the system. Thompson indicated there is a surplus because of the
amount of money we saved in insurance premiums. Weldon agrees Sioux Falls Two Way Radio
is a better deal in the long run. Gregg/Weldon made the motion to purchase the voice
recorder from Sioux Falls Two Way Radio. All present voted aye. Motion
approved.
Budget: Miller went over the proposed 2012 Capital and Operating Budget.
Capital
Furniture – $4,900: replace two dispatch chairs and add break room furniture.
Zetron computers - scheduled to be replaced in 2014: this is for two new computers.
Computers - $2,000: replace monitors in dispatch
Pictometry - $3,554: last year of contract agreement
Opperating
Payroll is done by the Human Resources department.
Data Base Services – increased from $56,500 to $57,000. This is the updated phone records
from the phone companies.
Equipment Rental – increased from $6,900 to $7,100. This is for the UPS and the Teletype.
Maintenance Radio – increased from $1,500 to $2,000
General Supplies – $2000: decreased from $3,500
Uniforms – increased from $1,500 to $2000
The following are the line items that stayed the same; Professional Fees, Repair & Maintenance,
Office Supplies, Subscriptions, Travel & Lodging, Registration & Training, Membership & Dues,
Miscellaneous. Weldon/Gregg moved to approve the upcoming 2012 budget
recommendation for E911. All present voted aye. Motion approved.
Member Reports
♦ The next meeting is set for July 21, 2011 at 8:30am
♦ Regular quarterly meetings are held in January, April, July, and October on
the 3rd Thursday of the month. Discussion of the budget is held in May.
Adjournment
Submitted by Chris Larson