HomeMy WebLinkAboutE911Minutes_2010_05_21East Central Communications Council Meeting
City Hall Meeting Room
Friday, May 21, 2010
8:30am
Board members present: Dennis Falken(County Commission), Mike McClemans(City Council), Al
Gregg(County Commission), and Jeff Weldon(City Manager).
Others present: Todd Struwe(Emergency Mgmt.), Jeff Miller(BPD), Bob Hill (Zoning), and Dave Erickson
(BPD).
Members Absent: Mark Stratton(Communications), Darrell Hartmann(Fire Dept), and Marty Stanwick
(SO).
Call to order: Meeting called to order by Dennis Falken. Jeff Weldon/Mike McClemans moved to
approve the minutes of the April 15, 2010 meeting. All present voted aye. Motion approved.
Addition to the Agenda: None
Bills: Dennis Falken reviewed the non recurring bills. Gregg/McClemans moved to approve the non
recurring bills. All present voted aye. Motion approved.
Old Business:
Two Person Rule: Falken reviewed the proposed statewide guidelines that will go in
affect July 2013 and thinks Brookings will have to add staff or send calls elsewhere. The
State is looking at three options: 1) to comply with the two person rule would be a mirrored
center as a backup. Weldon commented it would be cheaper to comply with the two person
rule, than send calls to other entities and the associated costs. Falken mentioned anybody
who chooses not to comply with the two person rule will not receive more than the 75 cents
from surcharges.
Falken has communicated with Duel County and they are interested in coordinating with
Brookings. Miller asked if there has been any talk with the state board regarding coordination.
Falken mentioned there are 34 PSAPS and doesn’t think there will be a problem finding
people to join our PSAP. Gregg asked what the positives and the negatives are in taking over
Duel County. Falken said the positive would be in getting their money; the negative would be
making sure the paging system works. Weldon mentioned there could be additional costs to
us by servicing another area. Falken thinks all Duel County calls are through ITC which
would result in minimal costs to us. Miller stated the radios are at their capacity and
additional equipment will be needed. Weldon suggested having discussions with Duel County
and start formalizing something. Falken said he will contact the Commissioners, as these
conversations have to be between law enforcement and County Commissioners.
New Business:
Budget: Weldon reviewed the 2011 E911 budget and the five year capital plan. He
suggested looking out five years to identify capital items. Falken suggested looking 10 years
out. Falken noticed the city and county’s portions are less in 2011 than in 2010.Weldon
clarified that was due to a one time transfer of $95,000 in 2010.
Falken stated if the surcharge increased by 50 cents, it would bring in $500,000. Weldon
suggested the first call on cash should be operating expenses, then fill in the City’s and
County’s shares. An additional revenue line item for contract services with Duel County will
be added.
Gegg asked how they register the cellular phone calls for the surcharge. Falken stated
companies won’t disclose how many customers they have but law requires them to do so;
track phones are the hardest to charge.
McClemons/Gregg made the motion to approve the proposed budget. All present voted
aye. Motion passed.
Falken stated the reserve is not projected to increase for the next two years. Falken thought
the intention was to add to the reserve. Weldon suggested if they under spend in 2011 that
balance could be added to the reserve. Thompson stated the $94,214 will carry over into 2011
plus the $40,475. In 2011 the cash balance will not be used. Falken asked where the $40,475
comes from. Thompson stated we anticipated in 2010 all capital improvements were made
and the $40,475 was all we would have left.
Falken stated if we are collecting surcharge money and until we go over the $431,458 the
surcharge money is paying for the dispatchers but if the surcharge money goes over
$500,000, then it will have to be explained how the $70,000 was spent. Weldon stated they
need to understand what is and isn’t okay for operating expenses.
Weldon stated if all of the operating funds are not spent, those funds could be left and become
part of next year’s operating budget. Falken said there are two ways to save money and into
the reserve: 1) budget funds, or 2) carry over funds.
Weldon stated the numbers are: Total Revenue $523,483 with $92,025 for Operating, and
$94,214 for the cash Balance. Falken stated the next step would be to have the City and
County boards approve the proposed budget.
McClemans/Greg moved to approve the budget as proposed and to report to our
boards. All present voted aye. Motion approved.
Jeff’s Report: Miller mentioned how slow the Justice system is at the Sherriff’s office. He
has checked into installing a fiber optic line from the PD to the Sherriff’s office. E911 spends
$400/month for the T-1 line; it would decrease to $150/month is install fiber optic. One main
concern with fiber optic is the fire wall and the upfront costs of doing so. Weldon asked if
Swiftel would provide firewall protection. Reed Walter will look into this.
Miller stated that we are not going forward with Justice Lite.
Member Reports
The next meeting is set for July 15, 2010 at 8:30am
Regular quarterly meetings are held in January, April, July, and October on the 3rd
Thursday of the month. Discussion of the budget is held in May.
Adjournment
Submitted by Chris Larson