HomeMy WebLinkAboutE911Minutes_2009_10_22East Central Communications Council Meeting
City Hall meeting room
October 22, 2009
8:30am
Board members present: Dennis Falken(County Commission), Mike McClemans(City Council), Don
Larson(County Commission), and Jeff Weldon(City Manager).
Others present: Todd Struwe(Emergency Mgnt.), Jeff Miller(BPD), Darrell Hartmann(Fire Dept), Mark
Stratton(Communications), Jason Meusburger and Rita Thompson(City Finance Dept.).
Members Absent: Bob Hill (Zoning)
Call to order: Meeting called to order by Dennis Falken. Mike McClemans/Don Larson moved to
approve the minutes of the July 16th, 2009 meeting. All present voted aye. Motion approved.
Addition to the Agenda: South Dakota LETS update.
Bills:
Jeff Miller reviewed nonrecurring bills. Weldon/McClemans made a motion to approve the
bills. All present voted aye motion approved.
Miller clarified one bill was to fix the radio so the PD can communicate with the ambulance.
Falken stated services are provided to the hospital; receiving calls and dispatching and
questioned if they should be charging for this service. Weldon asked if they should then be
charging everybody they dispatch for. Hartman stated they are already doing the two-thirds
city and one-third county. The hospital is not included in that. Stratton said they dispatch some
for the Highway department, but is primarily done through the state. Weldon clarified the
ambulance is the only agency dispatched which isn’t covered in the budget.
Stratton talked with Gordon from the hospital about paging diffe rently when they move to a
temporary location like the Hendricks paging system. Gordon would be willing to pay for any of
the costs involved. Weldon asked if that would be temporary or permanent. Gordon would like
this to be permanent.
Old Business:
Budget:
Weldon went over the new E911 budget; combining both the city and the county budgets into
one. The board will approve all expenses with the city paying of all the bills cutting all
checks/paying all bills. Beginning January 2010, Falken stated the County will pay the City of
Brookings $95,000 quarterly.
Falken stated the major expense will be the signage and mapping as surcharge money cannot
be used. Sign maintenance should come out of the appropriate budget; if the sign is located
with in the city limits, the city will pay and if the sign is located with in the county, the county
pays.
Falken stated the surcharge money is an estimate of revenue coming in which could be more
or less than budgeted. This board budgets for the revenue coming in and if the surcharge is
more than budgeted, Weldon suggested the extra money is set aside in reserves or the share
is reduced. Falken stated this money comes in at different times, so the county will transfer the
money when they receive it. Weldon thinks it is better for the phone companies to keep paying
the county.
New Business:
Proposed E911 statewide guidelines.
Miller went over the proposed statewide guidelines; having two dispatchers on 24/7.
McClemens asked what does one more dispatcher cost. Miller stated $50,000 for one and we
would need a total of two dispatchers for 24/7 coverage. Stratton looked back at 2008
considering vacation, comp, and sick leave, and found they had two person coverage 75.5% of
the time with 7 full time dispatchers. Falken serves on a 911 statewide coordinating committee
and gave some background on this. 2010 is when two person coverage will begin. The
committee pushed it back to 2011 and there is even talking about setting it back to 2013. The
committee is also considering having a backup dispatch center, this would account for the two
person rule. This is not a cheep fix because of the mapping and the contacts that would have
to be added. Another possibility is classification of dispatch centers. Weldon stated if public
safety is at risk then we should have two dispatchers on 100% of the time. Falken questioned
the service if calls are going to different dispatch centers.
Falken suggested that we send a letter to Moody, Lake, Duel counties to their commissioners
and let them know that we would be willing to take them on .
Miller talked about the LETS and mentioned there is going to be a 25% increase for 2010.
Jason Meusburger gave a brake down on cost of the Pictomerty. Right now there are 4
different entities right now. Struwe asked about other groups joining in a year from now how
would we charge them. Thompson suggested charging access fees to anyone else that would
like to use the services. Meusburger stated all partners have to be government but we can
have access fees for other companies that want in. He also mentioned the county will be
signing the contract for Pictomerty and they will bill out to the other partners.
Member Reports
Meusburger will get a firm quote on the Bullberry.
Weldon mentioned in Millers 5 year capital budget shows in 2014 replacing the Zetron
computers which is $50,000 and an unknown cost of the narrow band.
Hartmann explained free software on texting on fire calls.
The next meeting is set for January 21, 2010 at 8:30am
Regular quarterly meetings are held in January, April, July, and October on the 3rd
Thursday of the month. Discussion of the budget is held in May.
Adjournment
Submitted by Chris Larson