HomeMy WebLinkAboutBID1Minutes_2014_02_11BID Board Meeting Minutes
February 11, 2014
Meeting called to order at 1:35 p.m.
Present: Mike Struck, Tari Waterman, Jill Kosbau, Moranda Zimmer, Jennifer Johnson, Bob Johnson, and
Tom Richter
Introductions – Moranda Zimmer, SDSU student, current intern of the Brookings City Manager
AGENDA
1. Approval of meeting minutes – motion by J. Johnson, second by Kosbau, minutes approved.
2. Approval of agenda – motion by B. Johnson, second by Kosbau, agenda approved.
3. Election of Officers
a. Motion was made by B. Johnson to continue with the same officers as 2013: Chair, Tari
Waterman; Vice Chair, Tom Richter; Secretary, Jennifer Johnson. Second by Kosbau,
motion carries.
4. 2013 Review
a. Correction to 2013 data, the total number of rooms on the excel document was
changed to 220,825 (vs. 148, 225)
b. Discussion of extended stay. Extended stay = 28 days+. Days Inn, Staurolite and
Sonshine Inn have a significant number of extended stays (construction, SDSU faculty)
c. Occupancy for 2013 was 55%, Waterman indicted that the 55% occupancy matches up
with the STAR report
d. The BID tax was first collected in May 2012, comparing 2013 to 2012 the occupancy rate
is slightly higher (+1%) than the previous year
e. In 2013, Friday/Saturday are 64.9% to 68% occupied, Sunday was the lowest at 36.5%
occupancy
f. Stuck questioned if there is different/additional information and tracking that the BID
Board would like to see provided. Board members indicated that the current
information is sufficient.
g. BID tax reports from hotels are due the 20th of the month, city waits 1 week for late
submissions. There are some hotels paying late every month, the city works to contact
hotel managers, walk through forms and answer questions to help aid in the submission
process.
h. In 2013, $208,358.00 in BID tax revenue was collected. Expenses Paid:
- CVB = $200,000 (190,000 to event recruitment and $10,000 to marketing)
- Administrative Fee goes to finance department (first 3 quarters) $3,274.72
i. Recommendation for next year – have first meeting after Feb. 15 so CVB annual report
is submitted/available for BID Board to review.
5. Plan of Improvements/Recommendations for 2015
a. Struck shared that the $100,000 reserve fund has been replenished and is fully funded
b. In addition the board has interest in continuing to establish a reserve fund (above and
beyond the $100,000 required reserve fund) to be used towards future capital projects
at public facilities impacting the visitor industry
c. Kosbau suggested that matching funds should be a part of the recommendation
d. Discussion regarding what is incorporated under public facilities/what could the monies
be used for in the future – Larson Ice Arena, Swiftel Center, Fishback Soccer Complex,
ball fields, any parks or recreational area improvements, potentially concession stand
improvements, signage project, promotional items, etc.
e. Waterman recommended keeping the $5,000 2013 balance in the reserves for this year
and start building the reserve fund
f. Motion by Richter to commit $200,000.00 to CVB and the remainder, after
administrative expenses, to build the reserve fund for future capital projects at public
facilities impacting the visitor industry. Second by Waterman, motion carries.
6. Meeting adjourned -- 2:40 pm