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Brookings Health System
Board of Trustees
March 8, 2011
Board of Trustee Members:
Chair Rob Jones, Vice Chair Al Baker (arrived at 6:41 p.m.), Secretary Zeno W. Wicks, III, Jim
Booher (arrived at 6:42 p.m.), Arnie Brown, Sandra Faltemier, Debra Johnston, MD, Teresa
McKnight (via phone), Julie Whaley, John Kubal, ex-officio and Mike McClemans, ex-officio
Guests:
Rich Helsper, Legal Council, Sherri Birkeland, Consultant from Hillary Lyons Associates,
Roberta Olson, Chair, BHS Foundation, Ardelle Roberts, Vice Chair BHS Foundation, Kevin
Coffey, interim CEO, Tammy Hillestad, CNO, Dave Timpe, Consultant, Kandace Hartneck,
Development Officer and Deb Davis, recorder
Rob Jones, Chairman, called the Board meeting to order at 6:15 p.m. The focus of the special
Board meeting was to talk about the Brookings Health System Foundation.
Introductions were made between the Board of Trustee members and Brookings Health System
Foundation Board members. Olson hoped tonight’s meeting will answer the questions the Board
has regarding the intentions of the BHS Foundation.
Kandace Hartneck, Development Officer, presented the timeline of events. Hartneck was hired as
Development Officer on January 29, 2010. In March, 2010, BHS Foundation partnered with
Impact Lives Haiti. A consulting firm, Hilary Lyons was hired in August 2010 to assist in
expediting the Foundation’s growth. In September 2010, BHS Foundation received separate IRS
non-profit status (501c3). The first major event was held in September. The goal was to raise
$10,000 for the Childhood Obesity Prevention Program. After expenses, $10,733 was rasised.
Partnership with Swiftel Brookings with Tough Enough to Wear Pink 2010. T-shirt sales raised
$4,138 for use in the Brookings Health System colon cancer program. Funds will be used to
educate the community and employees of BHS on colon cancer awareness. A year-end appeal
letter went out to employees. Dollars raised purchased an iPro Continuous Glucose monitoring
system for patient use.
Sherri Birkeland, consultant from Hillary Lyons, a firm that works only with health care,
provided background and statistical information on philanthropy. Birkeland also provided
information on the composition of the committee structure that is being developed within the
Brookings Health System Foundation. BHS Foundation is using the Community Development
Council approach. There are seven Foundation committees (special prospects, employee
relations, community relations, annual giving, planned giving, business relations and major gifts).
Five of the seven committees are currently in place and active. Birkeland noted success of the
Foundation is contingent upon several criterions: adequate budget, benchmarks, passionate staff,
enthusiastic volunteers and communication between the two Boards. A five year revenue
projection (2011-2016) was provided. It was noted the figures were conservative and did not
include a capital campaign. Birkeland also noted it takes twenty-five cents to raise a dollar. A
question and answer session followed. It was decided the BOT Finance Committee would review
the 2011 Foundation Budget at the March 17th meeting. The BHS Foundation group was excused
at 7:50 p.m. McKnight made a motion to require the BHS Foundation to submit a budget to the
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BOT Finance Committee three months prior to year end (August of each year) for incorporation
into the entire operating budget. Wicks seconded the motion. Motion carried.
Helsper provided clarification of the BHS Foundation’s Articles of Incorporation. Helsper noted
the Foundation Board controls the gifts and bequests so donors can take a deduction on taxes.
The BHS Foundation Board cannot borrow against the assets of the hospital, only the assets of
the Foundation.
At 8:26 p.m. a motion by McKnight, seconded by Johnston, to move into executive session to
discuss employee issues (SDCL 1-25-2.1) and contractual matters (SDCL 1-25-2.3). Those
present: Jones, Baker, Wicks, Booher, Faltemier, Johnston, McKnight (via phone), Whaley,
Helsper, Coffey, Hillestad, Timpe and Davis. Executive Session ended at 9:09 p.m. Wicks made
a motion to direct the BOT Chair and Vice Chair to make an offer to Glacial Lakes Capital, II, to
purchase the building, land and office furniture located at 100 22nd Avenue in the amount of the
recently appraised value of one million dollars. The offer is to be contingent upon meeting the
necessary zoning ordinance. Helsper will draft the necessary paperwork.
By consensus meeting adjourned at 9:19 p.m.
Respectfully submitted,
___________________________________
Zeno W. Wicks, III, Secretary