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HomeMy WebLinkAboutBHSMinutes_2008_05_22Brookings Health System Board of Trustees May 22, 2008 Members present: President Roberta Olson, Vice-President Rob Jones, Dianna Evers, Jim Booher, Al Baker, Sandra Faltemier, Dan Little, Debra Johnston (arrived at 8:15 p.m.) Members absent: Secretary Keith Corbett and Jeff Weldon, City Manager Guests: Vern Carda, CEO, Kevin Coffey, CFO, Jan Clites, Nursing Services Division Director, Brenda Ferguson, Long Term Care Division Director, Kathy Zirpel, Performance Improvement Director, Karen Weber, Director of Emergency Department and Debra Davis, Administrative Assistant President Olson called the meeting to order at 7:00 p.m. Consent Agenda A motion by Little, with a second by Evers to approve the following consent agenda items: Minutes from April 24, 2008 Board Meeting and Accounts Payable for March 2008. Accounts Payable for April 2008: Amanda Bunker, $5.05; Anne Smolik, $75.75; April M. Rieger, $58.92; Avera Brookings Medical Clinic, $24,695.50; Avera Brookings Medical Clinic Pt, $18,000.00; Cardinal Health, $1,542.01; Cardinal Health, $1,165.71; City Of Brookings, $234.95; Clites Electric Construction, $899.63; Codington-Clark Equipment, $12,100.00; GE Medical Systems Information, $32.00; Culligan, $50.50; Dakota Men's Ensemble, $300.00; Dakota Truck Underwriters, $11,457.00; Deb Moore, $115.35; Deb Prodoehl, $137.87; Ecolab Pest Elimination Div, $306.07; Evening For The Arts, $5,000.00; Fastenal Company, $213.15; FedEx, $100.40; First Bank & Trust, $245.74; First Lutheran Church-Mission Coffee, $163.12; Grease Busters, Inc, $720.00; Homestead Building Supplies, $135.62; Honeywell Hommed LLC, $250.00; Hy Vee Food Store, $83.51; Industrial Chem. Labs & Services, $468.99; ITC Telecom, $18.95; Jan Olson, $203.52; Jeri Nelson, $21.72; Jody Oetken, $594.67; Jolene Moberg Lee, $99.99; Julie Henry, $219.17; Julie VandeWeerd, $163.12; Kforce Inc, $3,022.00; Land and Wheels, $42.94; Lisa Hartenhoff, $120.70; Lisa Wolf, $59.09; Living Design Inc, $72.00; Lowe's, $3.35; Lynette Richarz, $268.16; Lynne Kaufmann, $195.44; Mediacom LLC, $84.75; Medical Structures LLC, $5,000.00; Mesa Rogers, $75.00; Midstates Flooring Center, $21.41; Midwest Glass, $287.60; Miller Consulting, $2,500.00; Napa Auto Parts, $13.38; Network Services Co, $133.36; Nielsens, $19.50; Nina Nordbye, $28.28; Occupational Therapy, $11,778.96; Pam Fitzgerald, $99.99; Papa John's International, $82.95; Pat Park, $71.21; Royal Chemical Corporation, $287.07; Rudes Home Furnishings, $1,858.00; Runnings Farm & Fleet, $23.88; SDSU Dept of HPER & Athletics, $115.00; Shelley Hagenson, $131.30; Shelly Deknikker, $142.92; Speedy Cleaners, $283.20; Stacy Christensen, $169.68; Swiftel Communications, $3,905.42; Tammie Bublitz, $123.73; True North Custom Publishing, $3,540.00; U.S. Postal Service, $3,000.00; Vanessa Soulek, $125.59; Vern Carda, $600.00; A Ox Welding Supply Company, $3,917.60; A Place To Remember, $62.00; Abbott Laboratories, $1,007.44; Avera Brookings Medical Clinic, $305,367.85; Avera McKennan Hospital, $5,415.85; Avera McKennan, $5,104.15; Brkgs Hospital Revolving Fund, $1,300.28; Brookings Area Transit, $60.00; Brookings Municipal Utilities, $15,776.24; Brookings Register, $2,812.20; Cardinal Health, $2,193.21; Cardinal Health, $8,619.27; Cardinal Health, $25.91; Central Business Supply, $1,531.43; City Of Brookings, $237.67; City of Brookings Landfill, $10.50; Clia Laboratory Program, $2,040.00; Coffey Communications, Inc, $800.00; Connections Inc, $1,081.42; Cooks Wastepaper & Recycling, $1,632.47; Dianna Evers, $231.72; Didem Koroglu, $52.26; Dr. Deb Johnston, $1,416.25; E Provider Solutions, $3,258.90; Emergency Practice Associates Inc, $30,240.00; First Bank & Trust, $5,183.54; GE Medical Systems, $13,668.66; Graybar Electric Company Inc, $189.37; Homestead Building Supplies, $101.98; Hospira Worldwide, Inc, $784.32; Hy-Vee Pharmacy, Page 1 of 5 $162.81; Hygienic Laboratory-Acct Rec, $1,197.00; Immucor, Inc, $228.40; Jennifer Klinkhammer, $300.22; Jody Oetken, $276.24; Kreisers Inc, $653.87; Lorman Education Services, $678.00; Lowe's, $180.99; Martin Oil Co, $2,122.99; Medical Information Technology, Inc, $14,617.24; Meditech, $3,286.00; Midway Industries, $299.00; Life's Great Moments, $698.00; Mobile Neurodiagnostic Service, $1,114.00; Ortho Clinical Diagnostics, $37.03; PC Connection Sales Corp, $4,274.32; Physicians Laboratory Ltd, $833.33; R & L Properties, $1,424.00; Radiation Detection Company, $52.00; Rudes Home Furnishings, $238.00; SD State Treasurer, $2,068.57; Sheila Schneider, $57.57; Siemens Medical Solutions, $2,205.82; Sioux Falls Two Way Radio, $369.00; Sisson Printing, Inc, $738.96; Sodexho, Inc & Affiliates, $40,708.82; Stryker Endoscopy, $91.10; Sue Smidt, $57.57; Super Duper Publications, $14.00; The Chancellor Group LLC, $3,000.00; The Medical Letter, $214.00; The Outlet, $30.59; Three Eagles Communications, $350.00; Verizon Wireless, $101.42; Vern Carda, $220.00; Wal Mart Pharmacy, $42.50; Wireless World Brookings, $389.97; Zimmer US, Inc, $382.86; Abbott Laboratories, $2,207.48; Alcon Laboratories Inc, $2,730.00; Alimed Inc, $118.10; Alliance Medical, $118.09; American Health Care Supply $384.21; Ames, $133.50; Amici Inc, $478.40; Bausch & Lomb Surgical, $357.40; Fenwal Inc, $1,063.83; Bird & Cronin Inc, $251.30; Boston Scientific Corporation, $772.00; Briggs Corporation, $44.86; Brookings Engraving, $105.00; C R Bard Inc, $1,752.84; Cardinal Health, $5,648.70; Central Business Supply, $3,776.10; Chad Therapeutics, $26.62; Cole Papers Inc, $883.95; Cook Medical Incorporated, $262.02; DJ Orthopedics, Llc, $425.47; Danara International, Ltd, $59.61; C R Bard, Inc, $1,642.02; Empi Inc, $458.90; Fisher Healthcare, $849.50; Flowers On Main, $458.00; GE Medical Systems Information, $120.00; Kaeser & Blair Incorporated, $810.11; Gyrus Ent LLC, $368.02; Harolds Printing Company, $1,132.45; Havel's, Inc, $145.00; Healthmark Industries Co Inc, $35.13; Hospira Worldwide, Inc, $1,997.31; Hy Vee Food Store, $32.00; Instramed, $86.39; Kreisers Inc, $12,652.94; Labor Law Center, Inc, $63.60; Med Rad, $1,116.00; Medela, $26.35; Medibadge Inc, $157.40; Physio-Control, Inc, $66.88; Mercedes Medical Inc, $406.18; Network Services Company, $415.40; NXC Imaging, $32.63; Opus Medication Systems, $142.06; Pinestar Technology Inc, $758.00; Precision Lens, $1,764.00; Ratermann Mfg, Inc, $109.95; Remel Inc, $5.96; Res Med, $1,305.00; Respironics, $193.34; RF Technologies, Inc, $1,495.46; Abbott Nutrition, $72.00; Ruhof Corporation, $177.46; Sammons Preston Rolyan, $137.26; Sarstedt, Inc, $718.17; Senior Technologies, $386.00; Shippert Medical Technologies, $108.50; Sizewise Rentals, $21.00; Smiths Medical ASD Inc, $525.60; Sourceone Healthcare Technologies, $1,676.00; SST Group, $48.50; Stryker Endoscopy, $2,822.90; Technology Imaging Services, $402.96; The St John Companies, $171.46; Tri-State Hospital Supply, $3,537.46; Unipower Corporation, $67.00; Zimmer Us, Inc, $10,358.17; Dakotacare, $1,159.54; Bankers Life & Casualty, $50.00; Asbsd Protecive Trust, $64.40; Medica, $104.83; Dakotacare, $389.87; Humana Health Care Plans, $468.62; Dakotacare, $66.92; Nicole Steffensen, $71.00; Terry G Kallenberger Jr, $33.39; Clara Johnson, $71.90; Lori A Foster, $122.59; Christine R Keierleber, $26.60; Michele Sage, $55.35; Nicholas Owens, $30.00; Adam Schindler, $150.00; Tyler Spraw, $41.27; A Place To Remember, $153.32; AAA Travel Agency, $3,314.50; Aami, $200.00; American Society Of Health, $235.00; Amy Eng, $117.78; Annie Livingston, $639.06; Argus Leader, $268.75; Avera Brookings Medical Clinic, $558.65; Avera McKennan Hospital, $6,391.10; Best Business Products Inc, $419.10; Bixby Energy, $79.12; Boys & Girls Club of Brookings, $2,500.00; BP of Brookings, Inc, $291.68; Cardinal Health, $1,690.10; Cardinal Health, $5,160.01; City of Brookings Landfill, $9.38; Clites Electric Construction, $204.97; Cole Papers Inc, $2,610.57; Comfort Inn, $827.10; Datex Ohmeda, $820.80; Desiree Sundet, $120.16; Downtown Brookings Inc, $707.28; Dr. Deb Johnston, $833.37; Drains Unlimited & Plumbing, $127.50; Fastenal Company, $31.90; First Choice Of The Midwest, $90.67; G & R Controls, $3,394.31; Geigerbevolo Inc, $7,500.00; Glover & Helsper, Pc, $528.00; Graybar Electric Company Inc, $155.70; Hauge Associates Inc, $5,412.68; Honeywell Global Finance LLC, $1,857.45; Hy Vee Food Store, $235.87; Inter-Tel Datanet, $7,040.37; Inter- Tel Netsolutions, $726.43; J. J. Wild, Inc, $1,340.19; Jan Clites, $226.17; Jenny Bickett, $127.16; Kevin Coffey, $218.85; Kone, $288.64; Land And Wheels, $58.12; Leading Edge, $1,440.00; Lippincott Williams Wilkins, $374.95; Lowe's, $25.16; Marla Liebing, $128.80; Medical Information Technology, Inc, $300.00; Nora Fedt, $33.28; Northwestern Energy, $2,599.20; NXC Imaging, $134.14; Press Ganey Associates, Inc, $1,246.12; Rose Fedt, $359.86; Royal Chemical Corporation, $265.71; Steris Corporation, $3,603.45; Town & Country Shopper, $48.00; Universal Hospital Services, $10,500.00; Vanessa Soulek, $115.28; Wellsource, Inc, $691.00; AAA Collections Inc, $7,700.13; Accu-Med Services, Inc, $335.00; America's PPO Great Plains, $126.78; American Cancer Society, $100.00; Architectural Roofing & Sheetmetal, $319.95; Automatic Building Controls, $76.78; Avera Brookings Medical Clinic, $599.57; Banner Associates Inc, $254.33; Best Business Products Inc, $57.63; Brenda Johnson, $132.78; Brookings Ace Hardware, $6.49; Brookings Chamber Of Commerce, $30.00; Cardinal Health, $2,294.75; Cardinal Health, $15,130.80; City Of Brookings Landfill, $13.13; Comfort Inn, $97.90; Craneware, Inc, $16,670.00; Dakota Data Shred, $484.48; Dakota Truck Underwriters, $17,036.00; Dakotacare, $12,088.40; Daves Window Cleaning Service, $300.00; Deb Davis, $111.23; Dr Judith Peterson, $200.00; Einspahr Auto Plaza Inc, $334.79; Emdeon Business Services, $117.38; Fastenal Company, $62.03; Fix It Shop, $269.70; G & R Controls, $50.82; Grainger, Inc, $511.19; Henkin Schultz, $4,827.64; Hillyard/Sioux Falls, $95.00; Homestead Building Supplies, $943.75; Hospira Worldwide, Inc, $1,320.93; Hy Vee Food Store, $369.39; Inter-Tel Datanet, Page 2 of 5 $818.00; J. J. Wild, Inc, $2,239.60; Jeri Nelson, $208.42; Joan Smedsrud, $28.86; Kforce Inc, $7,768.13; Kiwanis Club of Brookings, $343.50; Kreisers Inc, $674.82; Label Tape Systems, $25.00; Langland Home Center, $75.00; Lowe's, $108.53; Lynne Kaufmann, $85.62; Merchant Design, $800.00; Midwest Glass, $6.56; Network Services Co, $123.21; Northwestern Energy, $991.79; Ortho Clinical Diagnostics, $695.18; Pitney Bowes, $221.00; Radioshack Corporation, $2.99; Runnings Farm & Fleet, $59.12; SD Health Care Association, $1,225.00; Stericycle, $660.64; Tammy Fraser, $115.14; The Outlet, $8.87; Tim Fitz, $247.81; Verizon Wireless, $742.71; Vern Carda, $646.74; Wal Mart, $951.32; Abbott Laboratories, $236.15; Alimed Inc, $835.80; Allen Medical Systems, $293.90; American Business Forms, $304.24; Amici Inc, $38.25; Applied Medical, $1,750.00; B Braun Medical Inc, $1,166.58; Biomerieux, Inc, $1,559.50; Biomet, Inc, $160.29; Bird & Cronin Inc, $240.94; C R Bard Inc, $211.20; Cardinal Health, $2,591.60; Central Business Supply, $3,482.25; Champion Manufacturing, Inc, $13,192.47; Cole Papers Inc, $2,288.60; Coloplast Corp, $1,000.00; Conmed Corporation, $1,307.28; Cook Medical Incorporated, $294.00; DJ Orthopedics, LLC, $681.16; Datascope Corporation, $148.80; Emergency Medical Products Inc, $269.85; Encompass Group, LLC, $514.80; Fisher & Paykel Healthcare Inc, $1,042.98; Gaymar Industries, Inc, $255.52; GE Medical Systems, $78.95; GE Medical Systems Information, $37.13; Harolds Printing Company, $2,958.45; Hillyard/Sioux Falls, $70.00; Hospira Worldwide, Inc, $5,053.75; InPro Corporation, $414.06; Instrumentation Industries, Inc, $119.49; Instrumentation Laboratory, $42.00; Inverness Medical Innovations, $289.50; Joerns Healthcare, $1,679.78; J&J Health Care Systems Inc, $13,745.26; Krames, A Division of Staywell, $906.34; Kreisers Inc, $36,592.93; Lab Safety Supply Inc, $97.26; Label Tape Systems, $213.95; Land And Wheels, $207.55; Mac Med, $122.13; Mallinckrodt, $30.42; Masimo Americas, Inc, $2,179.11; Mead Johnson, $79.20; Med Rad, $255.34; Medela, $161.95; Medline Industries Inc, $47.50; Mercedes Medical Inc, $118.95; Meritcare Healthcare Accessories, $231.00; Midwest Medical Services Inc, $110.00; Magnetic Concepts Corp, $21.00; New Concept Products, Inc, $512.56; Neotech Products, Inc, $169.14; Network Services Company, $1,507.02; Nurses Choice, $586.96; NXC Imaging, $157.66; NXC Imaging, $108.24; Office Depot, Inc, $27.82; Olympus America Inc, $4,660.00; Ortho Clinical Diagnostics, $879.30; Oxyrase, Inc, $56.80; PC Connection Sales Corp, $325.54; Pitney Bowes, $170.97; Positive Promotions, $162.20; Precision Lens, $2,311.95; Procedure Products, $47.79; Promotion Possibilities, $1,161.05; Ram Scientific, $97.00; Re Medical Inc, $199.69; Remel Inc, $2,577.42; Res Med, $2,910.67; Respironics, $412.43; Abbott Nutrition, $215.46; Salter Labs, $314.04; Sammons Preston Rolyan, $185.60; Sarstedt, Inc, $140.28; Scantron Corporation, $288.31; Senorx, Inc, $888.19; Siemens Healthcare Diagnostics, $10,724.67; Sizewise Rentals, $414.00; Sourceone Healthcare Technologies, $3,651.71; SPS Medical Supply Corp, $112.85; Steris Corporation, $1,158.23; Stryker Endoscopy, $3,446.21; Suntrac Services, Inc, $164.76; Tri Anim Health Services Inc, $186.36; Tri-State Hospital Supply, $7,637.99; United States Plastic Corp, $30.78; Westmed, $1,082.00; Windstome Medical Packaging, $776.60; Zimmer US, INC, $2,424.70; AAA Collections Inc, $170.00; Abbott Laboratories, $1,123.62; Abigail Vanderwerf, $160.00; Aflac, $9,869.72; Avera Brookings Medical Clinic, $143.54; Avera Healthworks, $27.00; Avera McKennan Hospital, $2.94; Breit Law Office, Pc, $348.00; Brookings Health System, $5,749.20; Brookings Health System, $102.75; Brookings Health System, $2,235.00; Brookings Hospital Petty Cash, $101.91; Cardinal Health, $1,976.16; Centerpoint Energy Services, Inc, $18,314.89; Central Business Supply, $89.99; Child Support Payment Center, $2,202.00; Clifton Rodenburg, $443.17; Dakotacare, $105,245.04; Dakotaland Federal Credit Union, $10,358.86; Delta Dental Of South Dakota, $11,289.94; FedEx, $67.90; Fidelity Security Life Ins Co, $1,694.62; First Bank And Trust, $2,100.00; Honeywell Hommed L, $250.00; ING Life Ins & Annuity Co, $67.49; ING Life Insurance, $2,141.00; Instrumentation Laboratory, $1,995.00; Keane Inc, $6,134.00; Lorman Education Services, $329.00; Medical Structures LLC, $120,000.00, Precision Diagnostic Services, $12,335.00; Purchase Power, $170.97; Radioshack Corporation, $19.98; SD Shrm, $179.00; South Dakota Retirement System, $4,673.11; South Dakota Retirement System, $117,980.46; South Dakota Supplemental, $650.00; Sun Life Financial, $782.06; The Collegian, $90.00; The Morman Law Firm, $450.00; United Way, $170.33; Verizon Wireless, $119.99; Zurich, $218.49; First Admin - Rapid City, $59.89; United Healthcare, $302.54; Sandra L Nieman, $84.78, Karen Sievers, $57.00; Virgil Christensen, $134.00; Elaine Wiese, $50.00; Rose M Owen, $25.26; Lynda Pierce, $207.00; Kevin Grooters, $207.00; Duayne Boesch, $31.46; Elaine Stephens, $5,578.06; Gene Mattson, $1,204.11; Laura Hennen, $30.00; Bradley Albrecht, $595.39; Cari Jennings, $100.00; Loretta Kortan, $10.29; Lisa Kontz, $25.00. Report Total: 1,476,791.79 Motion carried. Reading and Information. Page 3 of 5 A preview of the Summer 2008 “Inspiring Health” Community Newsletter. This newsletter is produced quarterly and will be sent to homes throughout Brookings County. Proclamation from Mayor Munsterman recognizing the Brookings Health System Hospice Volunteers for their service to the Brookings Community and surrounding areas. May 19, 2008 being proclaimed Brookings Hospice Volunteer Day. CEO Report. Approximately 20 applications have been received for the Director of Information Technology. Screening for this position will begin next week. This is an important position at this time in the organizations technological development and install of Meditech. As a result, priority has been placed on this search. Advertisements for the Chief Nursing Officer position will be broadcast in the month of June 2008. The new phone system continues to have intermittent problems. Additionally, “Meals on Demand” has been implemented for hospital inpatients. Further details will be brought forth in June. CFO REPORT. March and April finances were reviewed. Coffey noted non-income of $136,000 was received the majority of these dollars were for a Pandemic Grant that was awarded from the State of SD. It was noted that both Brookhaven and Brookview Manor have openings. Total organizational expenses for April were $2,422,455.67. Payroll and benefit expenses for April were $1,097,762. Personnel Information: New Hires: Begalka, K., $8.57; Dell, J., $8.57; Ironlightning, S., $9.25; Jennings, J., $9.00; Johnson, S., $15.50; Meyerink, C., $9.00; Nelson, A., $12.73; Osborn, J., $12.10; Penney, V., $10.50; Rokusek, A., $12.10; Schuh, K., $9.74 Change in Position: Utecht, K., $10.12 Longevity Pay: Coull, L., $32.98; Krage, D., $13.31; Neyhart, D., $15.60 Committee Reports. QI/Personnel Committee – Director of Emergency Department, Weber, spoke regarding the project “Operation Open the Window”. Weber outlined in detail the department’s plan to improve both the efficiency and the effectiveness of the EDs operational environment. Weber also discussed the EDs desire to improve its customer satisfaction scores and the plan to achieve this objective. Zirpel, Performance Improvement Director, updated the members on the rapid cycle improvements that are happening. These improvements are a result of the feedback received from the Press Ganey survey. Finance Committee – The Finance Committee discussed and is recommending, to the Board of Trustees, reallocation of capital expenditures. In particular, the committee is recommending reallocation of dollars from the purchase of an ambulance chassis to the purchase of a quick responder vehicle. Motion carried. Jones, a member of the City’s Transportation Committee, indicated that BATA has grant dollars available for the purchase of a van. This topic will be brought to the June Finance Committee for discussion. Strategic Planning Committee – Discussed four possible construction scenarios and phasing for each option. Discussion was deferred until unfinished business. Page 4 of 5 Page 5 of 5 Executive Committee – Did not meet. Unfinished Business. Memorandum of Agreement – The QI/Personnel committee discussed and recommends that the Board of Trustees approve a memorandum of agreement to establish the Brookings Health System Professions Scholarship in Athletics at South Dakota State University. Several criteria for awarding the scholarship were discussed including: GPA, major and community service. Additionally, the finance committee reviewed the impact a one-time disbursement would create on the budget. The finance committee approved a 1-time disbursement. In all, the Board of Trustees approved the memorandum of agreement and the impact to FY 2008 budget. Motion carried. Master Campus Planning – The Strategic Planning Committee evaluated four possible options and brought forth a recommendation to approve option B. The four options were reviewed. Option D is the most fiscally conservative option and option B would be the least disruptive. All four options are phase able. Timelines for options B and D were discussed. A question was asked if the timetable could be moved up. Further discussion will be held with Banner to review timelines. A motion by Little to move forward with Option B. Johnston seconded the motion. Motion carried. Additionally, members of the City Council will be invited to the June meeting to discuss option B in further detail. A motion by Little to move into executive session based on SDCL 1-25-2.4. Evers seconded the motion. Motion carried. Executive session 9:20 p.m. Executive session ended at 9:32 p.m. A motion by Evers to identify a project manager and a design firm for the hospital and long term care facilities. Jones seconded the motion. Motion carried. The Executive Committee will decide if a building task force is needed. New Business. Long Term Care Response to Survey by SD Department of Health – Ferguson, Long Term Care Division Director discussed the annual department of health survey results. Ferguson noted there were no “quality of care” tags issued; but one tag surrounding dietary and several minor issues with respect to physical plant issues/tags were cited. A plan of correction has been developed and implemented. Lastly, the Plan of Correction has been sent for final review to the state of SD. There being no further business. Meeting adjourned at 9:48 p.m.