HomeMy WebLinkAboutBHSMinutes_2008_04_24Brookings Health System
Board of Trustees
April 24, 2008
Members present: Vice-President Rob Jones, Secretary Keith Corbett, Dianna Evers, Jim
Booher, Sandra Faltemier, Dan Little, Al Baker, Debra Johnston, Jeff Weldon, Ex-Officio
Members absent: President Roberta Olson, Vern Carda
Guests: Jeff Knobloch, Eide Bailly, Kevin Coffey, CFO, Jan Clites, Nursing Services Division
Director, Don McCoy, Administrative Services Division Director, Brenda Ferguson, Long Term
Care Division Director and Debra Davis, Administrative Assistant
Vice President Jones called the meeting to order at 7:00 p.m.
Agenda item 8, Draft Audit was moved item 3A and Little asked to add Chamber under new
business.
Consent Agenda
Minutes from March 27, 2008 were pulled from the consent agenda. A motion made by Corbett
to approve the remaining consent agenda items. Evers seconded the motion. Consent agenda
items were as follows: Policy 8061-40 Interim Life Safety Code Management/Checklist;
Credentialing reappointments: Two-year Courtesy appointment: Frederick Fisher, M.D.,
Siouxland Anesthesiology, Ltd.; Two-year Allied Health appointment: Timothy Fitz, CRNA, VA
Medical Center; Randy Knutzen, DDS, Knutzen Dentistry; Chad Scott, PA-C, Orthopedic
Institute; Jon Weber, CRNA, Avera McKennan Hospital.
A motion by Little to approve the March 27, 2008 minutes with the exception that the accounts
payables be reviewed and approved by the Finance Committee. Faltemier seconded the motion.
Motion carried.
Accounts Payable for March 2008:
A & B Service Garage, $30.00; A Ox Welding Supply Co, $2,818.22; A Place to Remember,
$58.59; AAA Travel Agency, $4,448.43; AAHAM, $510.00; Abbott Laboratories, $4,255.21;
Abbott Nutrition, $215.46; Accounts Management Inc, $328.10; Accu Med Services Inc, $335.00;
AFLAC, $9,813.72; Aladdin Temp-Rite LLC, $141.68; Alcon Laboratories Inc, $1,365.00; Alimed
Inc, $147.25; Amanda Bunker, $7.58; American Business Forms, $836.56; America's PPO Great
Plains, $391.02; AMO Sales & Services Inc, $336.16; AMS Sales Corp, $3,190.00; Amy Barton,
$286.50; Applied Medical, $1,165.00; Aramark Profit Center, $73.35; Argus Leader, $195.52;
Arizant Healthcare Inc, $234.00; Arjo Century Distributing, $267.24; Arthrocare Corp, $1,198.89;
Artworks, $45.00; Ashley Bohnet, $49.65; Aspen Publishers Inc, $270.78; Aureus Radiology LLC,
$2,517.55; Auto Suture, $2,540.97; Automatic Building Controls, $558.00; Avera Brookings
Medical Clinic, $25,375.47; Avera Brookings Medical Clinic PT, $18,000.00; Avera Health,
$22.74; Avera Home Medical Equipment, $75.00; Avera McKennan, $8,290.95; Avera McKennan
Education Services, $80.00; Avera McKennan Hospital, $4,324.97; Avera McKennan Hospital,
$3,520.00; Avera McKennan Trauma Services, $50.00; B Braun Medical Inc, $298.14; Bankers
Life Casualty, $50.05; Banner Associates Inc, $8,456.05; Barrett's Flooring, $99.98; Baymedical
Div of Azimuth Corp, $70.13; Berens & Tate PC LLO, $266.00; Best Business Products Inc,
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$871.00; Biomed Devices Inc, $1,107.94; Biomerieux Inc, $590.72; Bird & Cronin Inc, $200.16;
Bixby Energy, $150.16; Bloomingvilla, $40.00; BP of Brookings, $333.98; Bradely Products,
$64.60; Brandon Schilling, $26.28; Breit Law Office PC, $355.96; Brookings Area CPR, $175.00;
Brookings Engraving, $129.50; Brookings Health System, $5,749.20; Brookings Health System,
$102.75; Brookings Health System, $2,185.00; Brookings Hospital Petty Cash, $287.98;
Brookings Municipal Utilities, $12,574.18; Brookings Register, $4,030.56; Brown & Saenger,
$1,466.54; Cardinal Health, $3,267.99; Cardinal Health, $6,562.50; Cardinal Health, $41,288.13;
Carrot Top Industries Inc, $237.35; Cassling Diagnostic Imaging, $10,823.56; Centerpoint Energy
Services Inc, $20,174.45; Central Business Supply, $8,106.91; Charles Cecil, $14.03; Child
Support Payment Center, $1,638.00; Clifton Rodenburg, $440.77; Clites Electric Construction,
$122.34; Coffey Communications Inc, $800.00; Cole Papers Inc, $9,755.61; Coloplast Corp,
$3,000.00; Comfort Inn, $146.85; Conmed Corp, $2,822.00; Connections Inc, $1,084.20;
Containment Technologies Group, $259.00; Cooks Wastepaper & Recycling, $1,632.47; CR Bard
Inc, $1,444.28; Crest Healthcare Supply, $130.18; Culligan, $46.00; Curtis Jensen, $454.16;
Dakota Data Shred, $290.71; Dakota Truck Underwriters, $17,036.00; Dakotacare, $111,639.55;
Dakotaland Federal Credit Union, $10,358.86; Daktronics, $3,802.50; David Eitel, $61.33; Daves
Window Cleaning Service, $260.00; Dawn Joffer, $48.00; Deb Moore, $157.06; Deb Prodoehl,
$173.22; Delta Dental of SD, $11,179.42; Delta Scientific, $89.26; Desiree Sundet, $121.06;
Diden Koroglu, $52.26; Donald McCoy, $101.26; Drains Unlimited & Plumbing, $127.50; E
Provider Solutions, $1,621.90; East Central Multi District, $1,400.00; Ecolab, $41.56; Eide Bailly
LLP, $19,000.00; Einspahr Auto Plaza, $207.47; Ekern Home Equipment, $163.96; Elizabeth
Gorham, $199.00; Emdeon Business Services, $118.50; Emergency Medical Products Inc,
$108.79; Emergency Practice Associates, $5,040.00; Emma Waack, $10.98; Encompass Group
LLC, $1,117.92; Eugene Beckman & Sons, $70.36; Fastenal Company, $191.64; Fedex, $99.09;
Fenwal Inc, $1,145.04; Fidelity Securilty Life Ins Co, $1,694.62; First Bank & Trust, $9,651.15;
First Bank & Trust, $2,100.00; Fisher & Paykel Healthcare, $213.28; Fisher Healthcare,
$5,618.79; Flowers On Main, $57.00; Fluke Biomedical, $97.47; G & R Controls, $245.00; Gas '
Mor, $130.20; GE Healthcare, $1,318.56; GE Healthcare OEC, $2,180.00; GE Medical Systems,
$13,668.66; Glover & Helsper, $1,120.00; Golden K Kiwanis Club, $150.00; Graybar Electric Co,
$22.78; Harolds Printing Co, $15,755.95; Hauge Associates Inc, $10,379.71; HcPro, $863.00;
Healthcare Financial Management Assn, $253.00; Healthmark Industries Co Inc, $70.21; Henkin
Schultz, $905.00; Hewlett Packard Co, $107.00; Hollister Inc, $132.23; Homestead Building
Supplies, $623.68; Honeywell Global Finance LLC, $1,830.00; Hospira Worldwide Inc, $3,904.35;
Huntleigh Healthcare, $2,704.80; Hy Vee Food Store, $671.68; Hy Vee Pharmacy, $531.65; I D
Services Inc, $21.00; Idville, $33.75; Immucor Inc, $228.40; ING Life Ins & Annuity Co, $67.49;
ING Life Insurance, $2,141.00; Insty Prints, $14.36; Inter-tel Netsolutions, $742.22; Inverness
Medical Innovations, $306.50; ITC Telecom, $18.95; J & J Health Care Systems Inc, $18,490.53;
J A Sexauer, $392.98; J J Wild, $34,514.97; Jan Clites, $166.50; Jan Olson, $156.05; Jan Quail,
$56.16; Jean Steele, $100.29; Jennifer Cotton, $10.00; Jennifer Klinkhammer, $469.65; Jenny
Bickett, $266.94; Jeri Nelson, $31.31; Jesse Walsh, $68.18; Jody Oetken, $1,035.58; John
Kronmiller, $2,701.19; Jolene Moberg Lee, $59.20; Jon Nelson, $884.97; Julie Henry, $237.86;
Julie Vandeweerd, $233.83; Katy Fiegen, $160.89; Keane Inc, $12,268.00; Kelly Biddle, $381.08;
Kenneth Sweany, $14.96; Kolpak, $139.84; Kone, $288.64; Kreisers Inc, $10,614.30; Kristine
Cassen Hansen, $44.00; Lab Safety Supply Inc, $74.24; Larry Janssen, $30.76; Lippincott
Williams Wilkins, $50.89; Lisa Hartenhoff, $136.35; Lisa Wolf, $155.04; Living Design Inc, $72.00;
Lorraine Molengraaf, $59.78; Lowe's, $386.70; Lucy Kephart, $40.91; Lynette Richarz, $220.19;
Lynne Kaufmann, $231.30; M & T Fire & Safety, $938.90; MacMed, $76.01; Mallinckrodt,
$385.20; Marina Lopez Casoli, $44.12; Mark Criner, $262.08; Marketlab Inc, $46.95; Martin Oil
Co, $1,784.41; Masimo Americas Inc, $100.00; Med Alliance Group, $3,572.35; Med Pass,
$36.92; Med Rad, $1,674.00; Medela, $115.39; Mediacom LLC, $3,392.97; Medibadge Inc,
$60.55; Medical Information Technology Inc, $15,359.35; Medical Structures LLC, $5,000.00;
Medical X-Ray Center PC, $84.78; Medicare Refund DME, $184.15; Mercedes Medical Inc,
$404.75; Midland Professional Services, $106.26; Midwest Medical Insurance Co, $37,673.00;
Midwest Medical Service Inc, $334.75; Miller Consulting, $2,750.00; Millipore Corp, $2,033.00;
Mobile Neurodiagnostic Service, $1,162.00; MSHA, $290.00; Mutual of Omaha, $39.68; Network
Services Co, $420.00; Network Services Co, $3,286.00; Nielsens, $113.52; Nina Nordbye,
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$42.93; North Coast Medical Inc, $43.41; Northwestern Energy, $4,552.33; Nurses Choice,
$586.96; Nustep Inc, $7,003.00; NXC Imaging, $134.14; Occupational Therapy, $10,924.63;
Office Depot Inc, $339.62; Olympic Medical, $2,070.88; Olympus America Inc, $17,509.12; Ortho
Clinical Diagnostics, $728.84; Ossur North America, $144.01; Otis Elevator Co, $2,090.76;
Oxyrase Inc, $110.20; Pam Fitzgerald, $75.75; Pam Weckworth, $159.50; Pamela Telkamp,
$132.39; Patricia Landgren, $50.00; PC Connection Sales, $1,421.61; Pegler Sysco, $8,607.76;
Pentax Precision Instrument, $730.51; Pesi Healthcare, $536.95; Philips Medical Systems NA
Co, $911.17; Physicians Laboratory LTD, $833.33; Physio-Control Inc, $42.24; Pitney Bowes,
$221.00; Polymedco Inc, $85.92; Posey Co, $67.60; Postmaster, $200.00; Precision Diagnostic
Services, $9,965.00; Precision Lens, $9,094.76; Press Ganey Associates, $192.00; Promotion
Possibilities, $420.00; R & L Properties, $1,424.00; Raedean Fitterer, $106.55; Ram Pub,
$165.00; Remel Inc, $4,043.15; Res Med, $5,338.88; Respironics, $4,526.23; RFD News Group,
$914.00; Richard Ewing Equipment, $8.65; Rita Thompson, $19.11; Rita Voeller, $18.10; Rose
Fedt, $451.09; Runnings Fleet & Farm, $161.30; Sanford Health Center, $300.00; Sansio,
$850.00; Sarstedt Inc, $1,180.34; Scantron Corp, $159.66; SD Health Care Assoc, $145.00; SD
State Treasurer, $1,972.02; SDAHO, $250.00; SDHCA, $450.00; SDSLHA, $150.00; Shelley
Hagenson, $109.08; Shelly Deknikker, $276.24; Shepardsons Hardware Hank, $61.54; Siemens
Healthcare Diagnostics, $11,178.37; Siemens Medical Solutions, $2,205.82; Sioux Falls Two
Way Radio, $80.00; Sioux Valley Wireless, $295.80; Sizewise Rentals, $1,360.00; Smiths
Medical ASD Inc, $832.60; Sodexho Inc & Affiliates, $86,919.84; Sourceone Healthcare
Technologies, $8,904.39; South Dakota Retirement System, $1,551.40; South Dakota Retirement
System, $117,705.99; South Dakota Supplemental, $650.00; Speedy Cleaners, $774.80; Stacy
Christensen, $196.45; State of Nebraska, $227.93; Stericycle, $1,092.26; Steris Corp, $4,034.16;
Stryker Endoscopy, $1,417.95; Sun Life Financial, $734.57; Super Duper Publications, $274.90;
Swiftel Center, $1,026.38; Swiftel Communications, $5,151.99; Tammie Bublitz, $73.23; The St
John Company, $171.60; Three Eagles Communications, $350.00; Tim Fitz, $57.57; Todd
Bakken, $125.00; Town & Country Shopper, $324.00; Tri Anim Health Services Inc, $239.62; Tri
State Hospital Supply, $1,324.20; Tricare West Region, $13.56; Twin City Fan Workmans Comp,
$218.49; U S Postal Service, $3,000.00; Unipower Corp, $265.75; United Parcel Service,
$528.79; United Way, $170.33; Universal Hospital Services, $10,514.60; US Endoscopy Group,
$1,130.34; US Surgical, $3,656.47; Verizon Wireless, $1,395.60; Victory Martial Arts, $144.77;
Vision Brookings, $25,000.00; Visionshare Inc, $2,400.00; Wal Mart, $1,052.68; Walman Optical
Instrument Division, $4,747.13; White Care Center, $273.00; Wigen Companies, $37.63;
Wireless World Brookings, $39.96; Zimmer US Inc, $7,674.69;
Total Accounts Payable $1,100,539.85
Report Total: $1,100,539.85
Reading and Information.
A letter from SD DOH indicating no deficiencies were cited during the recertification of the
Laboratory. Final reading of Ordinance number 12-08.
Auditor Jeff Knobloch, from Eide Bailly, presented the FY 2007 draft audit. The audit is in draft
form until the State of South Dakota Department of Audit Review finalizes the document. The
anticipated completion of the desk review is June 2008. Although the auditor identified no
material weakness (significant deficiencies) the firm identified several areas that the organization
should focus for improvement in the next 12 months. The areas identified for improvement
include: segregation of duties, preparation of financial statements and accounts payable process.
These deficiencies are common and difficult to correct in a health system of BHS’s size. Other
items noted were payroll accruals, check sequence and numbering and resident trust fund. Coffey
will prepare a plan of correction and present to the Finance Committee and Board at May
meeting.
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CEO REPORT.
Nursing Services Division Director, Clites, updated the board on a decontamination drill that staff
completed this week as part of emergency preparedness. She also noted the patient education
channel is now operational.
Ferguson, Long Term Care Division Director, informed the board South Dakota Department of
Health conducted its annual re-certification survey. She commented that the long-term care area
begins Meditech training in May.
McCoy, Administrative Services Division Director, talked about the progress made on the
strategic plan initiative, tomorrow’s workforce. Eighty-five percent of the performance based job
analyses are done and the standardized job descriptions are 42% complete. He also handed out an
advertisement for the director of nursing position, which will appear in the Dakota Nurse
Connection May 1.
CFO REPORT.
CFO Coffey noted Dr. Jim Walery starts working in the Emergency Room on May 1.
Recruitment is currently underway for a second ER physician. Materials Management has now
moved to bar coding of supplies. One of the next Meditech modules is central scheduling, this
module will centralize all patient scheduling. Total organizational expenses for March were
$2,052,099.65. Payroll and benefit expenses for the month were $1,065,002.
Personnel Information:
NEW HIRES:
Ahlers, B, $9.00; Falconer, K., $11.00; Johnson, R., $9.57; Jones, K., $10.10; Jones, L.,
$12.10; Larsen, M., $10.12; Metzger, M, $11.00; Nafie, T., $9.50; Reynolds, R., $13.31;
Stokes, L., $14.64; Swecker, A., $12.10;
LONGEVITY PAY:
Salonen, B., $53.29
Committee Reports.
QI/Personnel Committee – Evers noted the memorandum of understanding was just received
from SDSU and will be reviewed and brought to the May Board Meeting.
Strategic Planning Committee – Committee discussed strategic ways to roll out the functional
plan. Carda provided a strategic quarterly update.
Finance Committee – The committee recommended approval of purchasing the MRI building
for $120,000. The vote was unanimous by all present.
Executive Committee – Timeline reviewed for the recruitment of the director of nursing position.
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Unfinished Business.
Campus Master Planning
With the Board of Trustees supporting the functional plan layout, the Strategic Planning
Committee is focusing on phasing of the project. In particular, the committee is reviewing
combinations of projects to provide the full Board with recommendations on how to stage the
activity. Additionally, the committee is in process of planning the best way to mass communicate
the functional process with employees, physicians, city council members and the community.
Strategic Plan Update
The Board of Trustees reviewed the first quarter’s strategic activities on the organizations seven
initiatives.
New Business
Education Without Walls – Ferguson presented the plan Education Without Walls. The goal of
this project is to enhance and standardize a body of knowledge common to licensed nursing staff
across the continuum of care. This plan ties in with the BHS University plan. There will be a
minimum of three training sessions each calendar year (only two for 2008).
Chamber – Little requested Al Heuton from BEDC be invited to attend the next board meeting to
talk about lobbying activities in Pierre.
Johnston made a motion to go into Executive Session noting SDCL 1-25-2.5. Little seconded the
motion. The committee went into executive session at 9:51 p.m. Executive session ended at
10:11 p.m.
Meeting adjourned at 10:14 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary