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Board of Health
January 18th, 2011
OFFICIAL MINUTES
Dr. Merritt Warren called the Board of Health meeting to order on Wednesday,
January 18th, 2011 at 7:00 p.m. in the meeting room at City Hall.
Committee Members present: Paul Irwin, Pat Lyons, Jesse Ronning, Trish Matson-
Buus, Shari Landmark, Robert McGrath, Roberta Wagner and Dr. Merritt Warren
.
Committee Members absent: Al Gregg
Others present: Todd Langland
1. Approval of Minutes: (Irwin/Lyons) Motion to approve minutes for the December
1st, 2010 meeting.
All present voted aye. MOTION CARRIED.
2. Additions to agenda: no additions
3. Approve Agenda: (Lyons/Irwin) Motion to approve agenda.
All present voted aye. MOTION CARRIED.
4. Preliminary Information on 2010 Year end numbers – The board members
reviewed the actual revenue number for year 2010. The money collected thru Accounts
Receivable was at $ 1,901,404.88, thru the till which includes cash, checks and
credit/debit cards was $ 93,526.69 and the metal recycling was $34,683.62 and farm land
rent of $ 6,335.00.
The material reported for 2010 was 59,941.22 tons. Domestic and Industrial waste were
accountable for 20,000 tons or one-third on the material.
5. Review and Edit Board of Health Annual Report 2010 – The Board members
reviewed the annual report. (Ronning/Lyons) Motion to approve the 2010 annual report.
All present voted aye. MOTION CARRIED.
See attached report on next page.
Board of Health
Annual Report
2010
Membership for 2010
Dr. Merritt Warren
Jesse Ronning
Roberta Wagner
Karen Cook
Trish Matson Buus
Pat Lyons
Paul Irwin
Al Gregg
LuAnn Napton
The membership consists of nine members that represent industry, transportation,
economics, environmental concerns, governmental institutions, the county commission,
business, agricultural business, and a licensed physician.
Purpose
The Board of Health provides general supervision over the sanitary conditions of
the city, the operation of the Brookings Regional Landfill, and the city solid waste
collection system. In addition, the Board of Health will provide the City Council and city
staff with advice and information as they may require in regard to the public health, and
in the functions of the Brookings Regional Landfill and the city solid waste collection
operation.
Programs and Services
The Board of Health is involved in the review of the budget and operations of the
landfill, the collection of refuse, yard waste program, and the recycling collection
program. In addition, the annual Spring Cleanup, the Paint Exchange Program, the Free
Electronics Collection Event, the Free Compost Program, the Free Fall Leaf Disposal
Program and the Christmas Tree Collection Program are operated under the direction of
the Board of Health.
The Board of Health had several major activities during the year 2010.
• Continued working on planning for a pandemic influenza outbreak with
other entities.
• Continued to participate in the National Children’s Health Study.
• Purchased a new compactor ($650,000 plus trade-in budgeted - $462,537
plus trade-in actual bid).
• Purchased a new rear loader garbage truck to replace our 1996 Ford
($240,000 budgeted no trade-in $139,279 plus trade in).
• Finished renewing the Solid Waste Permit 2010.
• Finished construction of 4E trench (Budgeted $800,000 plus $300,000
grant DENR)
• Conducted Spring Cleanup (April 5th – May 1st,2010)
• Held the Annual Paint Exchange (April 10th, 2010)
• Discussed annual budget requests.
• Transferred $440,000.00 to the General Fund
Performance Measurement Summary
A measurement of performance for the Board of Health is the degree of success in
meeting the year’s goals.
There was one bid that was not completed. With the bid of the 4E construction
project coming in higher than expected we elected not to seek bids for the skid loader in
2010.
The Board of Health did very well in achieving the 2010 goals.
Expenditures
The Board of Health has a $500 line item budget within the landfill budget.
The Board of Health did spend $150.00 during 2010 for supporting the Big Sioux Water
Festival. The Board of Health/Solid Waste Committee has used their money in the past
for trips to look at new technology, attending workshops, buying books, or supporting the
Big Sioux Water Festival.
Goals and Objectives for 2011
The following are the Board of Health goals for 2011:
• To continue working on planning for a pandemic influenza outbreak with
other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new 973 Track Machine ($750,000 plus trade-in budgeted).
• Purchase a new Automated garbage truck ($240,000 budgeted plus trade-
in).
• Purchase a skidster to replace the old Farmall 300(budgeted $40,000.00).
• Finish Tire disposal grant ( this is a $100,000 grant from the state)
• Study of Landfill Gas issues
• Conduct Spring Cleanup (April 4th – April 30th, 2011)
• Hold the Annual Paint Exchange (April 9th,2011)
• Discuss annual budget requests.
• Goal of transferring $500,000.00 to the General Fund
Unmet Needs
The Board of Health does not have any unmet needs.
__________________________
Dr. Merritt Warren, Chairperson
6. Board of Health Goals for 2011 – see list below
• To continue working on planning for a pandemic influenza outbreak with
other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new 973 Track Machine ($750,000 plus trade-in budgeted).
• Purchase a new Automated garbage truck ($240,000 budgeted plus trade-
in).
• Purchase a skid steer to replace the old Far mall 300(budgeted
$40,000.00).
• Finish Tire disposal grant ( this is a $100,000 grant from the state)
• Study of Landfill Gas issues
• Conduct Spring Cleanup (April 4th – April 30th, 2011)
• Hold the Annual Paint Exchange (April 9th,2011)
• Discuss annual budget requests.
• Goal of transferring $500,000.00 to the General Fund
7. Other Business – The collection department took bids on a new Automated Truck and
the landfill took bid on a new Skid Steer Loader. Approval will be January 25th, 2011 at
City Council meeting.
8. Next Meeting Date – May 17th, 2011 7:00 City Hall Meeting room.
9. Adjournment: (Landmark/Wagner) Motion to adjourn meeting. All present voted
aye. MOTION CARRIED.
____________________ ___________________________
Todd Langland, Secretary Dr. Merritt Warren MD, Chairman
Board of Health