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Board of Health
January 19th, 2010
OFFICIAL MINUTES
Dr. Merritt Warren called the Board of Health meeting to order on Tuesday, January
19th, 2010 at 7:00 p.m. in the meeting room at the City Hall.
Committee Members present: Pat Lyons, LuAnn Napton, Trish Matson-Buus, Al
Gregg and Paul Irwin.
.
Committee Members absent: Karen Cook, Jesse Ronning and Roberta Wagner
Others present: Todd Langland and Bob McGrath
1. Approval of Minutes: (Irwin/Lyons) Motion to approve minutes for the
November 5th, 2009 meeting.
All present voted aye. MOTION CARRIED.
2. Additions to agenda: no Additions
3. Approve Agenda: (Napton/Matson-Buus) Motion to approve agenda.
All present voted aye. MOTION CARRIED.
4. Preliminary 2009 End of Year Numbers – Bob reviewed some year end revenue
number for the landfill with the members. The revenue taken in for the 2009 year was
$ 1,994,000 as of December 31st; there will still be some adjustments so the numbers may
very some until the year end paper work is finished sometime in February. The tonnage
for the year saw a decrease of 3,665 from 59,750 in 2008 to 56,085. Bob was expecting a
decrease because of the down trend the economy has taken. Based on the tons that we are
short and the revenue we took in the landfill was fortune to have taken a rate increase in
January of 2009. The increase helped offset the shortage on the tonnage side. Based on
all the number 2009 was again a very good year for landfill operation.
5. Review the 2009 Annual Report – The Board of Health reviewed the annual report
and set the goals of the committee for 2010.
(Matson-Buus/Pat Lyons) Motion was made to approve the Board of Health
Annual Report for the 2010 year.
All present voted aye. MOTION CARRIED.
See Attached Report
Board of Health
Annual Report
2009
Membership for 2009
Dr. Merritt Warren
Jesse Ronning
Roberta Wagner
LuAnne Napton
Trish Matson Buus
Pat Lyons
Paul Irwin
Al Gregg
Karen Cook
The membership consists of nine members that represent industry, transportation, economics,
environmental concerns, governmental institutions, the county commission, business, agricultural business,
and a licensed physician.
Purpose
The Board of Health provides general supervision over the sanitary conditions of the city, the
operation of the Brookings Regional Landfill, and the city solid waste collection system. In addition, the
Board of Health will provide the City Council and city staff with advice and information as they may
require in regard to the public health, and in the functions of the Brookings Regional Landfill and the city
solid waste collection operation.
Programs and Services
The Board of Health is involved in the review of the budget and operations of the landfill, the
collection of refuse, yard waste program, and the recycling collection program. In addition, the annual
Spring Cleanup, the Paint Exchange Program, the Free Electronics Collection Event, the Free Compost
Program, the Free Fall Leaf Disposal Program and the Christmas Tree Collection Program are operated
under the direction of the Board of Health.
The Board of Health had several major activities during the year 2009.
• Continued working on planning for a pandemic influenza outbreak with other entities.
Public Education and participating in immunization clinics for H1N1 were the main
accomplishments through the efforts of the Pandemic Preparedness Coordination
Committee (PPCC). Public Education efforts included a web site
BeReadyBrookings.com, radio shows, articles in the shopper and the Brookings Register.
• Continued to participate in the National Children’s Health Study.
• Purchased a new front end loader ($225,000 plus trade-in budgeted - $198,900 plus trade-
in actual bid).
• Purchased a new pickup to replace our 1992 Ford ($25,000 budgeted - $23,890.00 actual
cost).
• A new automated garbage truck was expected to arrive in November or December of
2008 and did not. The truck was bid in December of 2007 to replace our original
automated truck and was delivered in June of 2009. The cost was $186, 884.00 plus
trade-in.
• Held (1) one day collection of electronic waste (April 18th, 2009).
• Renewing Solid Waste Permit during 2009, the permit should be posted for public
comment in early 2010.
• Hired Burns & McDonnell to design the next trench – the design is at the South Dakota
Department of Environment and Natural Resources (SDDENR) for review currently.
• Constructed electronic waste storage building during 2009 ($150,000 budgeted -
$124,983.00 actual cost).
• Conducted Spring Cleanup (April 13 – May 2, 2009)
• Held the Annual Paint Exchange (April 25, 2009)
• Discussed annual budget requests.
• Transferred $440,000.00 to the General Fund
Performance Measurement Summary
A measurement of performance for the Board of Health is the degree of success in meeting the
year’s goals.
There was one project that was not completed. The Solid Waste permit was held up by SDDENR
in the review process because they wanted to review the construction design of the next trench as part of
the permit renewal process.
The Board of Health did very well in achieving the 2009 goals.
Expenditures
The Board of Health has a $500 line item budget within the landfill budget.
The Board of Health did spend $100.00 during 2009 for supporting the Big Sioux Water Festival. The
Board of Health/Solid Waste Committee has used their money in the past for trips to look at new
technology, attending workshops, buying books, or supporting the Big Sioux Water Festival.
Goals and Objectives for 2010
The following are the Board of Health goals for 2010:
• To continue working on planning for a pandemic influenza outbreak with other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new compactor ($650,000 plus trade-in budgeted - $462,537.00 plus trade-in
actual bid).
• Purchase a new rear loader garbage truck to replace our 1996 Ford ($240,000 budgeted
no trade-in $139,279.00 plus trade-in). It was decided trade-in the old truck versus trying
to get a better price by surplusing it and taking sealed bids.
• Purchase a skidster to replace the old Farmall 300 budgeted $40,000.00.
• Finish renewing Solid Waste Permit in 2010.
• Construct a new trench budgeted $800,000.00.
• Conduct Spring Cleanup (April 5 – May 1, 2010)
• Hold the Annual Paint Exchange (April 10, 2010)
• Discuss annual budget requests.
• Goal of transferring $440,000.00 to the General Fund
Unmet Needs
The Board of Health does not have any unmet needs.
__________________________
Dr. Merritt Warren, Chairperson
6. Committee Goals for 2010 – See List Attached
Goals and Objectives for 2010
The following are the Board of Health goals for 2010:
• To continue working on planning for a pandemic influenza outbreak with other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new compactor ($650,000 plus trade-in budgeted - $462,537.00 plus trade-in
actual bid).
• Purchase a new rear loader garbage truck to replace our 1996 Ford ($240,000 budgeted
no trade-in $139,279.00 plus trade-in). It was decided trade-in the old truck versus trying
to get a better price by surplusing it and taking sealed bids.
• Purchase a skidster to replace the old Farmall 300 budgeted $40,000.00.
• Finish renewing Solid Waste Permit in 2010.
• Construct a new trench budgeted $800,000.00.
• Conduct Spring Cleanup (April 5 – May 1, 2010)
• Hold the Annual Paint Exchange (April 10, 2010)
• Discuss annual budget requests.
• Goal of transferring $440,000.00 to the General Fund
6. Pandemic Influenza Planning – Bo reported that the pace has slowed down and they
are still advertising and it is the feeling that in the spring we could see another round of
the H1N1.
7. Other Business - None
Next meeting: May 2010
8. Adjournment: (Irwin/Napton) Motion to adjourn meeting. All present voted aye.
MOTION CARRIED.
____________________ ___________________________
Todd Langland, Secretary Dr. Merritt Warren MD, Chairman
Board of Health